2023-05-29
Approval of Agenda
Moved by Harvey Drew to approve the agenda for May 29, 2023 with the following addition:
- L’nu
Seconded by Fernando Jeddore
Five in Favor. (Greg Jeddore absent). Motion Carried.
Approval of Minutes
Moved by Barry Joe to approve the council minutes of May 2, 2023.
Seconded by Frank Benoit
Five In Favor. (Greg Jeddore absent). Motion Carried.
“In-Camera” Session
Moved by Brad Benoit to bring council meeting to In-Camera session.
Seconded by Harvey Drew
Five in Favor. (Greg Jeddore absent). Motion Carried.
Out of “In-Camera” Session
Moved by Fernando Jeddore to bring council meeting back to regular session.
Seconded by Harvey Drew
Five in Favor. (Greg Jeddore absent). Motion Carried.
Decisions and Discussions captured “In-Camera”
General Manager Position
Moved by Barry Joe to offer the position of General Manager to Andrew John after a suitability interview. Be it further moved to grant a two-year leave of absence from the current position. Be it finally moved that the employee will delay back-filling their current position but council will review after every six months.
Seconded by Fernando Jeddore
Four in Favor. (Frank Benoit and Greg Jeddore absent) Motion Carried.
General Manager Appointment
Moved by Barry Joe to appoint Andrew John as an Officer under the Financial Administration Law given his position as General Manager.
Seconded by Fernando Jeddore
Four in Favor. (Frank Benoit and Greg Jeddore absent). Motion Carried.
Band Member Request
Moved by Brad Benoit to direct CRHSS to engage with the members family to discuss suitable housing options.
Seconded by Barry Joe
Four in Favor. (Frank Benoit and Greg Jeddore absent). Motion Carried
Band Member Request #2
Moved by Barry Joe to deny the appeal and the decision surrounding employment. Be it further moved Legal and Human Resources shall follow up to finalize details.
Seconded by Fernando Jeddore
Four in Favor. (Frank Benoit and Greg Jeddore absent). Motion Carried.
Discussion
Council received update on several outstanding files. CRHSS shall address safety concerns as they deem necessary.
Director of Finance Officer
Moved by Harvey Drew to appoint Yvonne John as an Officer under the Financial Administration Law given her position as Director of Finance.
Seconded by Fernando Jeddore
Four in Favor. (Frank Benoit and Greg Jeddore absent). Motion Carried.
L’nu
Moved by Barry Joe to support the reactivation of the L’nu foundation and be it further moved for transparency and accountability; financial statements will run through the band finance department with Chief as signing authority.
Seconded by Harvey Drew
Four in Favor. (Frank Benoit and Greg Jeddore absent). Motion Carried.
Band Member Request
Moved by Barry Joe to approve the $5000 as stated in the policy to be allocated from the Vehicle Delivery Fund to go towards purchase of materials and that CLH will supply the labor from the Construction Assistance Program.
Seconded by Harvey Drew
Four in Favor. (Chief voted to make quorum). (Frank Benoit and Brad Benoit abstains due to conflict) (Greg Jeddore absent). Motion Carried.
Roofing Reimbursement
Moved by Barry Joe to direct CLH to post opportunities for reimbursement for home repairs when time allows to the community. Be it further moved if community members are doing home repairs, to submit their invoices within the fiscal year to CLH with the possibility of being reimbursed in the future and be it finally moved should time be of the essence the Director of CLH will pull from existing applications available at the time of posting at CMHC level.
Seconded by Harvey Drew
Five in Favor. (Greg Jeddore absent). Motion Carried
Band Member Request-Roofing Reimbursement
Moved by Fernando Jeddore to deny band member request for roofing reimbursement due to time frame of the invoice that was back in 2019 and be it further moved there are no funding available at this time of request.
Seconded by Harvey Drew
Five in Favor. (Greg Jeddore absent). Motion Carried.
Donation Request-School Leadership Group
Moved by Harvey Drew to approve the donation request for the School Leadership Group of $150 and be it further moved the funds will be allocated by the Vehicle Delivery Fund.
Seconded by Barry Joe
Five in Favor. (Greg Jeddore absent). Motion Carried.
Payout of Severance
Moved by Brad Benoit to approve the employees request to access a portion from their existing severance entitlement for emergency situation. Be it further moved that this be subject due to funding availability. Be it finally moved that a policy encompassing emergency situations be added to the severance policy.
Seconded by Harvey Drew
Five in Favor. (Greg Jeddore absent). Motion Carried.
Summer Hours
Moved by Frank Benoit to approve that the summer break for Chief and Council Meetings will be June 13, 2023. Be it further moved, Chief and Council will meet through out the summer when required.
Seconded by Harvey Drew
Five in Favor. (Greg Jeddore absent). Motion Carried.
Adjournment
Moved by Brad Benoit to adjourn council meeting of May 29, 2023
Seconded by Fernando Jeddore
Five in Favor. (Greg Jeddore absent).
2023-05-02
Approval of Agenda
Moved by Harvey Drew to approve the agenda for May 2, 2023
Seconded by Brad Benoit
Four in Favor. (Fernando Jeddore and Barry Joe absent). Motion Carried.
Approval of Minutes
Moved by Harvey Drew to approve the council minutes of April 19, 2023.
Seconded by Brad Benoit
Four In Favor. (Fernando Jeddore and Barry Joe absent). Motion Carried.
Band Member Request-Appeal of Equity Grant
Moved by Harvey Drew to deny the band member request for the appeal of the equity grant. Be it further moved; the policy that has been put in place will be followed.
Seconded by Barry Joe
Four in Favor. (Brad Benoit and Frank Benoit-No) (Fernando Jeddore voted via email). Motion Carried.
“In-Camera” Session
Moved by Frank Benoit to bring council meeting to In-Camera session.
Seconded by Greg Jeddore
Five in Favor. (Fernando Jeddore absent). Motion Carried.
Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.
Seconded by Frank Benoit
Five in Favor. (Fernando Jeddore absent). Motion Carried.
Decisions and Discussions captured “In-Camera”
Band Member Request
Moved by Harvey Drew that the individual discussed in camera be banned from the reserve of Miawpukek lands and territory and provided notice of trespass under the Indian Act based on the information provided and concerns regarding band member safety. Be it further moved that a Band Council Resolution shall be forwarded on to the RCMP and the individual once completed, and the individual shall follow up with the appropriate peace bond.
Seconded by Greg Jeddore
Five in Favor. (Fernando Jeddore absent). Motion Carried.
Director of Justice and Legal Affairs Update
The Director of Justice and Legal Affairs provided updates on current legal matters.
Human Resources Update
Human Resources Assistant provided job posting information to Council for their review and approval.
Band Member Request-Early Residency
Moved by Barry Joe to follow the policies and procedures as outlined by CRHSS for their programing and deny the band member request.
Seconded by Greg Jeddore
Five in Favor. (Fernando Jeddore absent). Motion Carried
Adjournment
Moved by Brad Benoit to adjourn council meeting of May 2, 2023
Seconded by Greg Jeddore
Five in Favor. (Fernando Jeddore absent). Motion Carried
2023-04-20
Annual General Assembly Date Change
Moved by Greg Jeddore to move the Annual General Assembly from May 23-25, 2023 to September 6-8, 2023 due to the need to recruit a new General Manager and internal employee turnover.
Seconded by Brad Benoit
Five in Favor. (Barry Joe absent). Motion Carried.
Natural Resources Tender
Moved by Barry Joe to proceed with the contract that was originally awarded to the contractor as recommended.
Seconded by Harvey Drew.
Four in Favor. (Chief voted to make quorum) (Brad Benoit, Frank Benoit and Greg Jeddore abstains due to conflict). Motion Carried.
2023-04-19
Approval of Agenda
Moved by Fernando Jeddore to approve the agenda for April 19, 2023.
Seconded by Harvey Drew
Six in Favor. Motion Carried.
Approval of Minutes
Moved by Barry Joe to approve the council minutes of April 5, 2023.
Seconded by Frank Benoit
Six In Favor. Motion Carried.
Adjournment
Moved by Harvey Drew to adjourn council meeting of April 19, 2023
Seconded by Brad Benoit
Six in Favor. Motion Carried
2023-04-05
Approval of Agenda
Moved by Greg Jeddore to approve the agenda for April 5, 2023 with the following additions:
- Flagpole for Monument
- Community Clean Up and Animal Situation
- Seasonal Workers Leave Time
- Facebook Policy
- Annual Assembly
- Miawpukek Service Centre Update-In-Camera
- Hiring Contracts
Seconded by Harvey Drew
Five in Favor. (Fernando Jeddore absent). Motion Carried.
Approval of Minutes
Moved by Brad Benoit to approve the council minutes of March 24, 2023.
Seconded by Frank Benoit
Five In Favor. (Fernando Jeddore absent). Motion Carried.
“In-Camera” Session
Moved by Frank Benoit to bring council meeting to In-Camera session.
Seconded by Brad Benoit
Five in Favor. (Fernando Jeddore absent). Motion Carried.
Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.
Seconded by Greg Jeddore
Five in Favor. (Fernando Jeddore absent). Motion Carried.
Decisions and Discussions captured “In-Camera”
Miawpukek Service Station Update
Major Projects Update
Moved by Harvey Drew to approve that the Director of Training and Economic Development and the Director of Justice and Legal Affairs move forward with the creation of a development corporation for MFN to house multiple business interest.
Seconded by Greg Jeddore
Five in Favor. (Fernando Jeddore absent). Motion Carried.
Adjournment
Moved by Brad Benoit to adjourn council meeting of April 5, 2023
Seconded by Harvey Drew
Five in Favor. (Fernando Jeddore absent). Motion Carried.
2023-03-24
Approval of Agenda
Moved by Harvey Drew to approve the agenda for March 24, 2023 with the following additions:
- Roads
- New Subdivision Water and Sewer Update
- Burchells
Seconded by Barry Joe
Six in Favor. Motion Carried.
Approval of Minutes
Moved by Barry Joe to approve the council minutes of February 21, 2023.
Seconded by Frank Benoit
Six In Favor. Motion Carried.
Finance-Budget Process
Moved by Harvey Drew to accept the recommendations of the Audit Committee for 2% increase and meet Federal Minimum wage requirements.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
“In-Camera” Session
Moved by Harvey Drew to bring council meeting to In-Camera session.
Seconded by Barry Joe
Four in Favor. (Greg Jeddore and Fernando Jeddore absent). Motion Carried.
Out of “In-Camera” Session
Moved by Barry Joe to bring council meeting back to regular session.
Seconded by Harvey Drew
Four in Favor. (Greg Jeddore and Fernando Jeddore absent). Motion Carried.
Decisions and Discussions captured “In-Camera”
Chief and Council received update on a file of concern.
Band Member Request
Moved by Brad Benoit to approve the donation request to the three band members in attending their sporting event. Be it further moved the $150 per band member will be allocated from the vehicle delivery fund.
Seconded by Harvey Drew
Four in Favor. (Greg Jeddore absent and Fernando Jeddore abstains due to conflict). Motion Carried.
Band Member Request #2
Moved by Frank Benoit to approve the band member request for sponsorship for travel assistance in the amount of $1374.54 and be it further moved, the funds will be allocated from the vehicle delivery fund. Be it further moved, the band member will report back after travel to give a presentation to all school age children at S’et Anewey. Be it finally moved, that it be explored this cost could be covered off through proposal driven funds for Women and Gender Equality.
Seconded by Brad Benoit
Five in Favor. (Greg Jeddore absent). Motion Carried.
Indigenous Rights Initiative
Moved by Brad Benoit to direct the MFN Justice Department to continue discussions with Burchell’s, Wickwire, Bryson LLP with regard to advancing the previous discussion on an Indigenous Rights Recognition table and conduct research to advance legal arguments around indigenous land titles.
Seconded by Frank Benoit
Five in Favor. (Greg Jeddore absent). Motion Carried.
Road Equipment
Moved by Barry Joe to direct the General Manager to set up a priority setting meeting to determine what equipment that will be necessary for the spring season to repair the road and be it further moved that the Director of Public Works will work with the Director of Finance to determine suitable financing solutions.
Seconded by Harvey Drew
Four in Favor. (Greg Jeddore and Frank Benoit absent). Motion Carried.
Public Works Update
Moved by Harvey Drew that the General Manager reach out to the Director of Public Works to provide an update of the water and sewer at the next Chief and Council Meeting.
Seconded by Fernando Jeddore
Five in Favor. (Greg Jeddore absent). Motion Carried.
Adjournment
Moved by Brad Benoit to adjourn council meeting of March 24, 2023
Seconded by Fernando Jeddore
Five in Favor. Motion Carried
2023-02-21
Approval of Agenda
Moved by Harvey Drew to approve the agenda for February 21, 2023 with the following additions:
- Beaver License
- Public Works Update
- Forestry Update
- Tendering Process
- Off-Reserve Band Member Requests
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
Approval of Minutes
Moved by Greg Jeddore to approve the council minutes of January 24, 2023.
Seconded by Barry Joe
Six In Favor. Motion Carried.
Director of Education Update
Moved by Barry Joe to approve that the Director of Education look into doing a 360 review of the school and be it further moved, that the Director of Education will bring the recommendations back to Chief and Council.
Seconded by Frank Benoit
Five in Favor. (Brad Benoit absent). Motion Carried.
Band Member Request #1
Moved by Frank Benoit to approve the donation as per band motion to offset some of the cost associated with the U18 Volleyball provincials. Be it further moved; the funds will be allocated from the Department of Natural Resources through external donations.
Seconded by Harvey Drew
Five in Favor. (Brad Benoit absent). Motion Carried.
Band Member Request #2
Moved by Frank Benoit to approve the request for travel assistance for travel to and from St. John’s for her work term. Be it further moved the funds will be allocated from the TEDD department.
Seconded by Barry Joe
Five in Favor. (Brad Benoit absent). Motion Carried.
Craft Shop Repair
Moved by Barry Joe to approve the request from the Director of TCR for Craft Shop Repairs for an emergency exit and labor costs and be it further moved the funds will be allocated from the emergency fund. Be it further moved; the General Manager will reach out to Health Canada to go about getting a full inspection of the building done.
Seconded by Frank Benoit
Six in Favor. Motion Carried.
Band Member Request #2 Rescind
Moved by Frank Benoit to rescind the motion that was captured earlier and be it further moved TEDD department will follow up and rectify the issue.
Seconded by Barry Joe
Six in Favor. Motion Carried.
Hanger Update
Moved by Harvey Drew to direct the Director of TEDD to source out funding for a new helicopter hanger through proposal. Be it further moved the current hanger will remain with Public Works.
Seconded by Brad Benoit
Six in Favor. Motion Carried.
“In-Camera” Session
Moved by Frank Benoit to bring council meeting to in camera session.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
Decisions and Discussions captured “In-Camera”
Director of Human Resources gave an overview/update on current Human Resources Files
Adjournment
Moved by Brad Benoit to adjourn council meeting of February 21, 2023
Seconded by Barry Joe
Six in Favor. Motion Carried
2023-01-24
“In-Camera” Session
Moved by Harvey Drew to bring council meeting to “In-Camera” session.
Seconded by Brad Benoit
Six in Favor. Motion Carried.
Out of “In-Camera” session
Moved by Harvey Drew to bring council back to regular session.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
Discussions and Decisions captured “In-Camera”
Miawpukek Horizon Maritime Services
Will continue to work with our partners to determine best course of action for MFN and will be hosting a community information session in the near future.
Dave Dyer Proposal
Chief will meet with proponent to discuss options in creating a joint venture and report back once we have determined viability.
Approval of Agenda
Moved by Brad Benoit to approve the agenda for January 24, 2023.
Seconded by Frank Benoit
Six in Favor. Motion Carried.
Approval of Minutes
Moved by Frank Benoit to approve the council minutes of November 28, 2022, and January 10, 2023.
Seconded by Greg Jeddore
Six In Favor. Motion Carried.
Mi’Kmaq Language Update
Moved by Brad Benoit that at this time MFN does not have funding to do this program as per presented by an individual’s proposal. Be it further moved; the General Manager will further work on a language proposal to support overall goals of bringing Mi’Kmaq Language to the community.
Seconded by Fernando Jeddore
Six in Favor. Motion Carried.
Finance Budget 2023-2024
Moved by Harvey Drew to approve the Director of Finance to continue status quo with the previous years budget planning. Be it further resolved the Director of Finance will bring forward to Chief and Council the actual budget for approval.
Seconded by Frank Benoit
Six in Favor. Motion Carried.
Natural Resources Contract Update
Moved by Barry Joe to honor the contract to be given to the person who was awarded the contract in the beginning.
Seconded by Harvey Drew
Three in Favor. Fernando Jeddore No. Chief voted to make quorum. (Greg Jeddore and Frank Benoit abstains due to conflict, Brad Benoit absent).
Motion was defeated. (The motion was defeated due to it was not posted as per policy/practice)
CRHSS Update-Water and Sewer
Moved by Barry Joe to support the request of the Director of CRHSS to bring together all Directors and Administration to meet regarding resolving the issues around water and sewer issues within the community to include artisan wells.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
Child Welfare Assistance
Moved by Frank Benoit to approve the Director of Justice and Legal Affairs as well as Director of CRHSS to approach qualified band members to do community consultations, draft a report for recommended changes and present back to Directors for approval. Be it further moved that the Directors shall use funds already allocated for Child Welfare Development.
Seconded by Fernando Jeddore
Six in Favor. Motion Carried.
Update-Commercial Permit
Moved by Fernando Jeddore to approve that the Department of Natural Resources will work with the Provincial Department of Forestry to develop a plan for selective harvesting in all commercial areas and bring back to council for future consideration.
Seconded by Harvey Drew
Six in Favor. Motion Carried.
Mural-Confederation Building
Moved by Brad Benoit to accept the concept design with minor adjustments as presented to Chief and Council, to be forwarded to the province for final design. Be it further resolved that the final design will also be sent to Chief and Council for their information.
Seconded by Barry Joe
Six in Favor. Motion Carried.
Band Member Request
Moved by Frank Benoit to accept the band members request for a donation to help out with preparing for the 2025 Canada Games. Be it further moved, a change in the allotted $100 donation will be increased to a donation of $150 moving forward and will be allocated from the Vehicle Delivery Fund.
Seconded by Harvey Drew
Six in Favor. Motion Carried.
General Assembly
Moved by Brad Benoit to approve that the date for the Annual General Assembly will be held on May 23, 2023 to May 25th 2023.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
Off Reserve Proposal Request
Moved by Fernando Jeddore to direct the General Manager and Director of Finance to explore options for obtaining assistance for off reserve members with ISC through Covid funding and determine viability of proposal.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
“In-Camera” Session
Moved by Brad Benoit to bring council meeting to “In-Camera” session.
Seconded by Frank Benoit
Six in Favor. Motion Carried.
Out of “In-Camera” Session
Moved by Greg Jeddore to bring council meeting back to regular session.
Seconded by Fernando Jeddore
Six in Favor. Motion Carried.
Decisions and Discussions captured “In-Camera”
HR Update
Director of Human Resources gave an update on sensitive Human Resources File
Contracting Policy
Moved by Harvey Drew to direct the Director of Human Resources and General Manager to follow up with all Directors and advise that everything will be tendered unless it is time sensitive, or emergency will be via email and be it further moved the Director of Human Resources prioritize the revision and amendments to the Contracting Policy and bring forward to Chief and Council for consideration.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
Adjournment
Moved by Harvey Drew to adjourn council meeting of January 24, 2023
Seconded by Greg Jeddore
Six in Favor. Motion Carried
2023-01-10
Approval of Agenda
Moved by Barry Joe to approve the council agenda for January 10, 2023 with the following additions:
- Drug Testing Program
- Cable Vision Update
- Band Member Request
Seconded by Harvey Drew. (Frank Benoit and Fernando Jeddore absent).
Four in Favor. Motion Carried.
Approval of Minutes
Moved by Greg Jeddore to approve council minutes of November 15, 2022.
Seconded by Barry Joe (Frank Benoit and Fernando Jeddore absent).
Four in Favor. Motion Carried.
Band Member Request #1
Moved by Harvey Drew to approve band member request to live off-reserve until housing becomes available. Be it further moved, the band member must continue to follow up with Capital Lands and Housing and membership on housing availability on a 6-month basis. Be it further moved, the residency by-law will be reviewed and brought back to Chief and Council for consideration.
Seconded by Brad Benoit (Frank Benoit and Fernando Jeddore absent).
Four in Favor. Motion Carried.
Band Member Request #2
Moved by Harvey Drew to approve band member request to live off-reserve until housing becomes available. Be it further moved, the band member must continue to follow up with Capital Lands and Housing and membership on housing availability on a 6-month basis. Be it further moved, the residency by-law will be reviewed and brought back to Chief and Council for consideration.
Seconded by Brad Benoit (Frank Benoit and Fernando Jeddore absent).
Four in Favor. Motion Carried.
Drug Testing Program
Moved by Barry Joe to direct Administration to form a Drug Testing Policy and Program and bring back to Chief and Council for consideration.
Seconded by Greg Jeddore. (Frank Benoit and Fernando Jeddore absent).
Four in Favor. Motion Carried.
Funding for Paid Council
Moved by Greg Jeddore to direct Finance and Administration to research on best practices and create recommendations for Chief and Council direction.
Seconded by Barry Joe. (Frank Benoit and Fernando Jeddore absent).
Four in Favor. Motion Carried.
Conflict of Interest Policy
Moved by Brad Benoit to direct Administration to bring recommendations on the Conflict of Interest Policy to Chief and Council for consideration including ways to mitigate, manage and identify conflict going forward and to examine operationalizing the Conflict of Interest Committee as present in the governance code.
Seconded by Harvey Drew. (Frank Benoit and Fernando Jeddore absent).
Four in Favor. Motion Carried.
Election Code
Moved by Greg Jeddore to direct the Director of Justice and Legal Affairs to review the election code and bring his recommendations to Chief and Council for consideration.
Seconded by Chief Joe (Harvey Drew appointed to Chair). (Frank Benoit and Fernando Jeddore absent).
Four in Favor. Motion Carried.
Sole-Sourcing-Capital Lands and Housing
Moved by Barry Joe that all roofing and construction projects needs to be tendered before bringing to Chief and Council for permission to Sole Source.
Seconded by Greg Jeddore. (Harvey Drew appointed to Chair). (Frank Benoit and Fernando Jeddore absent).
Four in Favor. Motion Carried.
“In-Camera” Session
Moved by Greg Jeddore to bring council meeting to an “In-Camera” Session.
Seconded by Harvey Drew. (Chief resumes chairing meeting and voted to make quorum). (Brad Benoit, Frank Benoit and Fernando Jeddore absent).
Four in Favor. Motion Carried.
Out of “In-Camera” Session
Moved by Barry Joe to bring council meeting back to regular session.
Seconded by Greg Jeddore. (Brad Benoit, Frank Benoit and Fernando Jeddore absent). (Chief voted to make quorum).
Four in Favor. Motion Carried.
Discussions and Decisions captured “In-Camera”
Major Projects
Discussion and updates on all Major Projects.
Indigenous Rights Recognition
Discussion and updates on the Indigenous Rights Recognition Table and setting up a meeting with Minister Miller in the near future.
Band Member Request
Moved by Greg Jeddore that a letter to Band Member regarding the decision on their request be sent.
Seconded by Barry Joe. (Brad Benoit, Frank Benoit and Fernando Jeddore absent). (Chief voted to make quorum).
Four in Favor. Motion Carried.
Cable Vision Update
Deferred to next Chief and Council Meeting.
Finance Budget 2023-2024
Deferred to next Chief and Council Meeting.
COVID Funds
Discussion and update on Covid funds.
Band Member Request
Moved by Barry Joe to deny Band Member request on changing the name of the school.
Seconded by Greg Jeddore. (Brad Benoit, Frank Benoit and Fernando Jeddore absent). (Chief voted to make quorum).
Four in Favor. Motion Carried.
Adjournment
Moved by Greg Jeddore to adjourn council meeting for January 10, 2023
Seconded by Harvey Drew. (Brad Benoit, Frank Benoit and Fernando Jeddore absent). (Chief voted to make quorum).
Four in Favor. Motion Carried.
2022
2022-01-10
Approval of Agenda
Moved by Shayne McDonald to approve the Council agenda for January 10, 2022.
Seconded by Harvey Drew
Six in Favor. Motion Carried
Approval of Minutes
Moved by Shayne McDonald to approve the Council minutes of November 29, 2021.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
“In-Camera” Session
Moved by Ada John to bring the Council meeting to “in-camera” session
Seconded by Brad Benoit
Six in Favor. Motion Carried
Out-of-Camera Session
Moved by Shayne McDonald to bring the Council meeting back to regular session.
Seconded by Greg Jeddore
Six in Favor. Motion Carried
Discussions/decisions captured in camera
Moved by Shayne McDonald to approve all of the following as it relates to Band member requests.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
- Human Resources Director is directed in drafting a general letter to the employees, which makes returning employees aware of the mandatory vaccination policy and medical exemptions. The Tourism, Culture and Recreation Manager will reach out to the band member with appropriate policies.
- Band member’s request has been denied working from home. The band member has been redirected to employment services to find a mutually agreed upon placement.
- Band member has been granted the ability to work from home for the 2021 to 2022 work term, up to 420 hours. The hours from the 2020-2021 work term shall be set up as a receivable for the hours that was advanced to the band member.
Cable Station Building
Moved by Shayne McDonald to approve the allocation of the Cable Station to the Department of Natural Resources. Be it further moved, if within a reasonable time the Natural Resources Department does not utilize the cable station as per its intended plan, the building will be reverted back to TEDD.
Seconded by Harvey Drew
Six in Favor. Motion Carried
COVID-19 Days
Moved by Shayne McDonald to approve the COVID-19 leave days which will provide up to an additional five days for full time workers or prorated for seasonal works, to allow for testing. Employees who can work from home may elect to do so without using personal time. Should an individual test positive and to allow them to be paid for a period of up to ten days to allow for recovery. The funds will allow for the employee to be off and can be paid for, first out of the departmental budgets if they are able to sustain such costs for salary or from COVID-19 monies allocated from the Federal Government. Additional costs of callback and coverage can cause a potential deficient on a case-by-case basis.
Seconded by Brad Benoit
Six in Favor. Motion Carried.
Approved Minutes via mail
Moved by Harvey Drew to approve that MFN may resume practice by forwarding approved Council minutes via mail to each household.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
Adjournment
Moved by Harvey Drew to adjourn council meeting for January 10, 2022
Seconded by Brad Benoit
Six in Favor. Motion Carried.
2022-01-24
Approval of Agenda
Moved by Greg Jeddore to approve the council agenda for January 24, 2022, with the following additions:
1. Emergency Services
2. MOU Liquid Natural Gas
3. Band Member Update
Seconded by Frank Benoit
Five In Favor. (Shayne McDonald Absent). Motion Carried
MOU Liquid Natural Gas
Moved by Ada John to approve that Chief sign the MOU and enter talks with Pattern Energy,
LNG NL and MFN.
Seconded by Brad Benoit
Five in Favor. (Shayne McDonald Absent). Motion Carried.
Band Member Request Update
Moved by Greg Jeddore to approve the additional costs for home repairs for band members
home that exceeded the $12,000 to be allocated from the vehicle delivery fund.
Seconded by Harvey Drew
Five in Favor. (Shayne McDonald Absent). Motion Carried
Band Member Request
Moved by Ada John to deny the request from band member with regards to an outstanding
invoice and to have it waivered. Be it further moved councils’ decision is that the band member
is responsible for paying the outstanding invoice.
Seconded by Frank Benoit
Five in Favor. (Shayne McDonald Absent). Motion Carried.
Elder Band Member Request
Moved by Harvey Drew to approve the request from an Elder band members to help with home
assistance for heating equipment. Be it further moved the funds will be allocated from the
vehicle delivery fund.
Seconded by Ada John
Five in Favor. (Shayne McDonald Absent). Motion Carried.
Elder Band Member Request
Moved by Ada John to approve the Elder band members request for heating equipment up to
approximately $750 and be it further moved the funds will be allocated from the vehicle delivery fund. Be it further moved, once COVID levels decrease an inspection will be done on the pellet stove.
Seconded by Frank Benoit
Five in Favor. (Shayne McDonald Absent). Motion Carried.
Firehall Site Selection
Moved by Harvey Drew to direct the Director of Justice and Legal Affairs to draft up a BCR
with regards to the location of the new firehall and for it to be located at the Lagoon Site.
Seconded by Greg Jeddore
Five in Favor. (Shayne McDonald Absent). Motion Carried.
Budget Process for 2022-2023 Fiscal Year
Moved by Harvey Drew to approve that the Director of Finance is to continue with the budget
process as they did last year and be it further moved once the budget process is complete, the
Director of Finance will bring it forward to Chief and Council for discussion.
Seconded by Brad Benoit
Five in Favor. (Shayne McDonald Absent). Motion Carried.
Emergency Services
Moved by Brad Benoit to allow the Director of CRHSS to move the community trained
paramedic to the position of full-time paramedic and be it further moved a posting will go up to
recruit another full-time paramedic for coverage of EMR position, who is currently on education
leave until September.
Seconded by Greg Jeddore
Five in Favor. (Shayne McDonald Absent). Motion Carried.
“In-Camera” Session
Moved by Greg Jeddore to bring council meeting to “in-camera” session.
Seconded by Harvey Drew
Five in Favor. (Shayne McDonald Absent). Motion Carried
Out of “In-Camera” Session
Moved by Ada John to bring council back to regular session.
Seconded by Harvey Drew
Five in Favor. (Shayne McDonald Absent). Motion Carried.
- Discussions/Decisions captured “In-Camera”
Nothing to report.
Mandatory Vaccination
Moved by Ada John to implement the mandatory vaccination policy with respect to individuals
currently working and have not signed their attestations by the end of day tomorrow, January 25, 2022 at 5pm. Be it further moved, they will be placed on leave without pay, as per the attestation section of the mandatory vaccine policy.
Seconded by Frank Benoit
Five in Favor. (Shayne McDonald Absent). Motion Carried.
Exemption Request
Moved by Ada John to deny band members request for an exemption to the mandatory
vaccination policy. Be it further moved; the band member does not qualify for a medical
exemption as per the policy.
Seconded by Frank Benoit.
Two in Favor. (Harvey Drew, Greg Jeddore and Brad Benoit abstains) (Chief Joe abstains due to
conflict). (Shayne McDonald Absent). Motion defeated.
Amendment to the Mandatory Vaccination Policy
Moved by Harvey Drew to amend the mandatory vaccination policy regarding exemption to
accommodate employment for band members and be it further moved once amended to be
brought forward to Chief and Council for discussion and review.
Seconded by Greg Jeddore
Three in Favor. (Ada John-No), (Frank Benoit abstains). (Chief abstains due to conflict).
(Shayne McDonald Absent). Motion defeated.
Adjournment
Moved by Brad Benoit to adjourn council meeting of January 24, 2022.
Seconded by Greg Jeddore
Five in Favor. (Shayne McDonald Absent). Motion Carried.
2022-02-07
Approval of Meeting Agenda
Moved by Harvey Drew to approve the agenda of council meeting for February 7, 2022 with the following additions:
1. Community Request
2. BCR for a CP
Seconded by Brad Benoit
Five in Favor. Motion Carried.
Approval of Minutes
Moved by Ada John to approve the council minutes for January 10, 2022.
Seconded by Brad Benoit
Five in Favor. Motion Carried
Moved by Ada John to approve the council minutes for January 24, 2022
Seconded by Harvey Drew
Five in Favor. Motion Carried
Moved by Ada John to approve the council minutes for January 31, 2022
Seconded by Harvey Drew
Five in Favor. Motion Carried
Moved by Harvey Drew to approve the In-Camera minutes for January 10, 2022
Seconded by Brad Benoit
Five in Favor. Motion Carried
Moved by Harvey Drew to approve the In-Camera minutes for January 24, 2022
Seconded by Brad Benoit
Five in Favor. Motion Carried
“In-Camera” Session
Moved by Brad Benoit to bring council meeting to “In-Camera” session.
Seconded by Harvey Drew
Five in Favor. Motion Carried
Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.
Seconded by Brad Benoit
Five in Favor. Motion Carried.
Discussion/Decisions captured “In-Camera”
Band Member Request
Moved by Shayne McDonald that in the interest of fairness and in line with past practice,
to deny the band member request with regards to job posting at St. Anne’s school as this
posting was not posted to the general public.
Seconded by Harvey Drew
Five in Favor. Motion Carried
Assembly Date/Election Date
Moved by Shayne McDonald that MFN 2022 June Annual Assembly will be set for May 31,
2022 to June 2 th , 2022 and the preference is for an open forum with general public to be able to attend, be it further moved MFN will do an alternate plan due to COVID, the assembly will be pre-recorded session as per last year. Be it further moved the election dates will be June 6, 2022, with nominations and speeches and June 7, 2022, will be the election date for voting.
Seconded by Brad Benoit
Five in Favor. Motion Carried
Repurposing the Old Ambulance
Moved by Brad Benoit to approve that the Director of CRHSS to put forward the asking price of the old ambulance, outside of the tendering policy, for the price of $10,000 to any regional medical authorities.
Seconded by Greg Jeddore
Five in Favor. Motion Carried.
Adjournment
Moved by Brad Benoit to adjourn council meeting of February 7, 2022
Seconded by Harvey Drew
Five in Favor. Motion Carried
2022-02-22
Approval of Agenda
Moved by Shayne McDonald to approve the agenda for February 22, 2022 with the following additions:
1. Update on possible business opportunities for MFN (In-Camera).
2. Update Exploits Motel
3. Education Funding
Seconded by Harvey Drew
Four in Favor. Motion Carried
Approval of Minutes
Moved by to Shayne McDonald approve the council minutes of February 7, 2022.
Seconded by Frank Benoit
Four in Favor. Motion Carried.
Public Works Update-Weather/Funding
Moved by Shayne McDonald that Public Works will do an assessment in the community due to weather conditions regarding road washouts and inquire about accessing funding from ISC (Indigenous Service Canada).
Seconded by Frank Benoit
Four in Favor. Motion Carried.
Band Member Request
Moved by Frank Benoit to have Capital Lands-Housing do an assessment of Elders home for heating his home and the costs associated with it and be it further moved to bring assessment back to Chief and Council for review.
Seconded by Greg Jeddore
Four in Favor. Motion Carried.
“In-Camera” Session
Moved by Greg Jeddore to bring council meeting to “In-Camera” Session.
Seconded by Harvey Drew
Four in Favor. Motion Carried.
Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.
Seconded by Frank Benoit
Four in Favor. Motion Carried.
Discussion/Decisions captured “In-Camera”
Moved by Greg Jeddore to authorize Chief to sign a letter of interest and moved with the
view to do due diligence on a potential business opportunity and be it further moved to
authorize a $50,000 nonrefundable deposit as a receivable to allow for exclusive
negotiations rights.
Seconded by Harvey Drew
Four In Favor. Motion Carried
Research-Leanne Daly
Moved by Shayne McDonald to approve the MFN cooperation with Leanne Daly regarding her research on Beothuk Repatriation within MFN Governance and operations.
Seconded by Harvey Drew
Four in Favor. Motion Carried
Council Meeting Schedule
Moved by Greg Jeddore to change the regularly scheduled bi-weekly Chief and Council
meetings to Tuesday’s instead of Monday.
Seconded by Frank Benoit
Four in Favor. Motion Carried.
Adjournment
Moved by Frank Benoit to adjourn council meeting for February 22, 2022
Seconded by Shayne McDonald
Three in Favor. (Chief voted to make quorum). Motion Carried.
2022-03-07
Approval of Agenda
Moved by Harvey Drew to approve the agenda for March 7, 2022 with the following additions:
1. Gas Prices/Medical Travel Update
2. Terms of Reference for Joint Ventures Committee
3. Update on meetings with the Premier and Elvis Loveless
Seconded by Shayne McDonald
Five In Favor. Motion Carried.
Approval of Minutes
Moved by Shayne McDonald to approve the minutes of council meeting for February 22, 2022
Seconded by Frank Benoit
Five In Favor. Motion Carried
COVID Update/COVID Days
Moved by Shayne McDonald to rescind the motion of January 10, 2022, and to reinstate the motion from July 7, 2020. Due to the COVID-19 Pandemic basis, Council approves additional personal time and entitlement up to a maximum of five days for full-time employees, 2.5 days for six-month employees and 2 days for seasonal employees for the 2021-2022 fiscal year as well as 2022-2023 fiscal year.
Seconded by Harvey Drew
Five in Favor. Motion Carried
School Update
Moved by Shayne McDonald to approve the closure of the school for the full week of March 7, 2022, for a one-week period and will revisit at the end of the week to determine if further closure is required. Be it further moved that in the intern the school teaching staff will make necessary preparation for online learning in the event the closure becomes further extended.
Seconded by Ada John
Five in Favor. Motion Carried.
Elders Request Update
Moved by Harvey Drew to approve the purchase of a wood burning stove for the Elder that made the request and a portion of the funds will be allocated from the emergency fund through Capital Lands-Housing and be it further moved, the remainder of the cost will be allocated from the vehicle delivery fund.
Seconded by Shayne McDonald
Five in Favor. Motion Carried.
Council Meeting Open to Public
Moved by Shayne McDonald that due to the current situation of COVID in the community,
council meetings will continue to be closed to the public until further notice.
Seconded by Frank Benoit
Five in Favor. Motion Carried.
Major Projects Committee Update
Moved by Harvey Drew to approve the joint venture project committee to move forward as discussed.
Seconded by Ada John
Five in Favor. Motion Carried.
Atlantic Indigenous Land Acknowledgement Plaque Project
Moved by Shayne McDonald to approve the wording that is written for the plaque of the Atlantic Indigenous Land Acknowledgement is sufficient and to move forward.
Seconded by Frank Benoit
Five in Favor. Motion Carried.
“In-Camera” Session
Moved by Frank Benoit to bring council meeting to “in-Camera” session.
Seconded by Greg Jeddore
Five in Favor. Motion Carried.
Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.
Seconded by Frank Benoit
Five in Favor. Motion Carried.
Discussion/Decisions captured “In-Camera”
Moved by Ada John to approve the salary adjustment as per the request from an MFN
employee. The salary adjustment is to be at option 1 as per the formal request from the
employee. Be it further moved, that the adjustment be effective April 1, 2022.
Seconded by Brad Benoit
Six in Favor. Motion Carried.
Adjournment
Moved by Brad Benoit to adjourn the meeting of March 7, 2022.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
2022-04-12
Governance Code
Moved by Shayne McDonald to put the recommended changes to the Miawpukek First Nations Governance Code to the membership via a referendum to be held on June 7, 2022.
Seconded by Brad Benoit
Four in Favor. (Absent Greg Jeddore and Ada John). Motion Carried.
GMA (General Manager Assistant) and EMP (Emergency Management Planner) Position Moved by Frank Benoit to approve the readjusting of the GMA and EMP into one position and be it further moved to create an OH&S 6-month position, which will be posted to the community for a successful applicant.
Seconded by Harvey Drew.
Four in Favor. (Absent Greg Jeddore and Ada John). Motion Carried.
Finance Budget
Moved by Shayne McDonald to approve the budget as presented by the Director of Finance based on confirmation of revenue stream from NFL.
Seconded by Frank Benoit.
Four in Favor. (Absent Greg Jeddore and Ada John). Motion Carried.
Adjournment
Moved by Brad Benoit to adjourn the council meeting of April 12, 2022.
Seconded by Frank Benoit.
Four in Favor. (Absent Greg Jeddore and Ada John). Motion Carried.
2022-04-19
Approval of Agenda
Moved by Harvey Drew to approve the agenda of April 19, 2022
Seconded by Greg Jeddore
Four In Favor. (Absent: Shayne McDonald and Ada John). Motion Carried.
Approval of Minutes
Moved by Frank Benoit to approve the council minutes of March 22, 2022
Seconded by Brad Benoit
Four In Favor. (Absent: Shayne McDonald and Ada John). Motion Carried.
“In-Camera” Session
Moved by Frank Benoit to move council meeting to “in-camera” session
Seconded by Harvey Drew
Four in Favor. (Absent: Shayne McDonald and Ada John). Motion Carried
Out of “In-Camera” Session
Moved by Harvey Drew to bring council back to regular session
Seconded by Greg Jeddore
Four in Favor. (Absent: Shayne McDonald and Ada John). Motion Carried.
Discussions/Decisions captured “In-Camera”
Discussion on Natural Resources employee on their hours of work. It was agreed that the
Director of Natural Resources will determine the hours of work for their employees.
System Analyst Position
Moved by Harvey Drew to deny the request from Director of Education and be it further moved the job will need to be posted to the community.
Seconded by Frank Benoit
Four in Favor. (Absent: Shayne McDonald and Ada John). Motion Carried.
Adjournment
Moved by Frank Benoit to adjourn the council meeting of April 19, 2022
Seconded by Brad Benoit
Four in Favor. (Absent: Shayne McDonald and Ada John). Motion Carried.
2022-05-03
Approval of Agenda
Moved by Shayne McDonald to approve the council meeting agenda of May 3, 2022.
Seconded by Harvey Drew
Six In Favor. Motion Carried.
Approval of Minutes
Moved by Frank Benoit to approve the council meeting minutes of April 19, 2022.
Seconded by Greg Jeddore
Six In Favor. Motion Carried.
COVID-19 Vaccine Mandate Update
Moved by Harvey Drew to approve the loosing of the restrictions on the mandatory vaccination policy for those without vaccinations to return to work given the controls and recommendations from Legal, Human Resources and Director of Conne River Health and Social Services to create safe work environment for those vaccinated and non vaccinated individuals. Be it further moved the policy will be amended within the next two weeks and be brought forward at the next council meeting for approval.
Seconded by Frank Benoit
Six in Favor. Motion Carried
“In-Camera” Session
Moved by Ada John to bring council meeting to “In-Camera” session.
Seconded by Brad Benoit
Six In Favor. Motion Carried.
Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.
Seconded by Brad Benoit
Six In Favor. Motion Carried.
Discussions and Decisions captured “In-Camera”
Appeal for Natural Resources Building
No decision was made until legal council brings forward his legal opinion on the subject matter. Deferred until next council meeting if not sooner.
Appeal of General Manager Recruitment
Moved by Shayne McDonald that with respect to the job posting of General Manager that we allow the three candidates that applied will be offered an interview and the final selection will be based on the outcome of the interview.
Seconded by Ada John
Three in Favor (Shayne McDonald, Ada John and Frank Benoit) and four against (Greg Jeddore, Harvey Drew, Brad Benoit and Chief Joe), the appeal is not upheld. Motion Defeated.
Moved by Shayne McDonald that the appeal for the band member that is deemed non resident on reserve be declined on the basis of the band preferential hiring policy and that she be communicated for the above noted reasons for the denial of her appeal.
Seconded by Greg Jeddore
Five in Favor. (Ada John abstains due to conflict). Motion Carried
“In-Camera” Session
Moved by Greg Jeddore to bring council meeting to “in-camera” session.
Seconded by Chief Joe
Six in Favor. Motion Carried.
Out of “In-Camera” Session
Moved by Greg Jeddore to bring council meeting back to regular session.
Seconded by Shayne McDonald
Six in Favor. Motion Carried.
Discussions and Decisions captured “In-Camera”
Update on Project Legacy
Adjournment
Moved by Brad Benoit
Seconded by Ada John
Six in Favor. Motion Carried.
2022-05-31
Caucus Meeting
Discussions/Decisions captured in Caucus
Update on Port of Stephenville.
Approval of Agenda
Moved by Shayne McDonald to approve the agenda of May 31, 2022 with the following
additions:
1. Health In Camera
2. Renewable Energy Project #2 Update
3. Band Member Request
Seconded by Frank Benoit
Six In favor. Motion Carried.
Vaccine Policy
Moved by Ada John to lift all MFN COVID-19 restrictions as of June 1, 2022.
Seconded by Shayne McDonald
Six in favor. Motion Carried.
Vehicle Rental
Moved by Shayne McDonald to approve the amendments to the vehicle rental policy such that the daily rate will be $35 daily and a weekly rate of $175.
Seconded by Ada John
Six in favor. Motion Carried
Port of Stephenville Update
Moved by Harvey Drew that the Band will not be participating further with purchase of the port and that this position be communicated in a letter to the proponents from the Director of Justice and Legal Affairs. MFN will only participate in sound viable projects that offer transparency to membership.
Seconded by Greg Jeddore
Six in favor. Motion Carried.
Band Member Request-Liquor Permit
Moved by Brad Benoit to approve the request from the operator of Loppy’s Landing for a permit to serve liquor for in-dining customers.
Seconded by Greg Jeddore
Six in favor. Motion Carried.
Summer Hours
Moved by Frank Benoit to continue with the previous practice in the past for summer hours.
Seconded by Ada John
Six in favor. Motion Carried.
Salite Update
Moved by Harvey Drew to reinstate the process of Salite affective May 31, 2022.
Seconded by Ada John
Six in favor. Motion Carried.
ATCO MOU Update
Moved by Shayne McDonald to approve the MOU with ATCO. Be it further moved to grant
permission for Chief to sign on behalf of MFN.
Seconded by Frank Benoit
Six in favor. Motion Carried.
“In-Camera” Session
Moved by Greg Jeddore to bring council meeting to “In-Camera” session
Seconded by Frank Benoit
Six in Favor. Motion Carried.
Out of “In-Camera” Session
Moved by Greg Jeddore to bring council meeting back to regular session
Seconded by Frank Benoit
Six in favor. Motion Carried.
Discussion and Decisions captured “In-Camera”
Band membership request
Moved by Shayne McDonald that the band membership list be accepted, and band
members be deemed off reserve. Be it further moved, the member listed as #11, be
excluded from being deemed off as they are a rotational worker that ordinarily resides on
reserve.
Seconded by Frank Benoit
Six in favor. Motion carried
Renewable Energy
Moved by Ada John that MFN accept the terms of the Renewable Energy Group and look
for ways to finance and equity stake subject to an acceptable project prospectus being
received within the near future.
Seconded by Harvey Drew
Six in favor. Motion carried.
Salary Adjustment Request
Moved by Brad Benoit that the employee request of June 14, 2021 be adjusted in line
with the highest paid Director position.
Seconded by Harvey Drew
Four in favor. (Ada John and Shayne McDonald abstains due to conflict). Motion carried.
Band Member Request
Moved by Shayne McDonald to deny band member request as they are not eligible for a
special loan due to arrears. Be it further moved that the member shall be directed to CLH
to make arrangements to alleviate their debts. Be it further moved; the band member will also be directed to CRHSS will be referred to make suitable arrangement for their other bills.
Seconded by Frank Benoit
Six in favor. Motion Carried.
Vice Chief for Newfoundland
Moved by Frank Benoit to move forward with requesting a resolution from AFN to support the creation of the office of Vice Chief for the island portion of Newfoundland and Labrador.
Seconded by Greg Jeddore
Six in Favor. Motion Carried
Adjournment
Moved by Brad Benoit to adjourn council meeting of May 31, 2022.
Seconded by Harvey Drew
Six in favor. Motion Carried.
2022-07-12
Approval of Agenda
Moved by Brad Benoit to approve the council agenda for July 12, 2022 with the following additions:
1. Hanger Update
2. Portfolios
3. Summer Council Meetings
4. Two-Eared Listening Request
Seconded by Greg Jeddore
Four In Favor. (Barry Joe and Harvey Drew absent). Motion Carried
Approval of Minutes
Moved by Frank Benoit approve the council minutes of May 3, 2022, May 31, 2022 and June 22, 2022
Seconded by Greg Jeddore
Four In Favor. (Barry Joe and Harvey Drew absent). Motion Carried
“In-Camera” Session
Moved by Greg Jeddore to bring council meeting into “In-Camera” session.
Seconded by Fernando Jeddore
Four In Favor. (Barry Joe and Harvey Drew absent). Motion Carried.
Out of “In-Camera” Session
Moved by Frank Benoit to bring council meeting back to regular session.
Seconded by Fernando Jeddore
Four In Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent). Motion Carried.
Discussions and Decisions captured “In-Camera”
Renewable Energy
Moved by Frank Benoit that be it resolved that $20,000 will be appropriated from
MAMKA $20,000 will be approved from NFL contribution pending board approval and
$60,000 from the equity fund to support an MFN equity stake in a renewable energy
project which will be communicated to the membership in the near future.
Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent). Motion Carried
Miawpukek Horizon
Moved by Frank Benoit that be it resolved that MFN has agreed to restructure the
existing debt of Miawpukek Horizon under the terms present by Bank of Montreal and be it further moved that Chief be given authority to sign on behalf of the band
Seconded by Greg Jeddore
Four in Favor. (Chief Voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent). Motion Carried
Renewable Energy Non-Disclosure Agreement
Moved by Greg Jeddore that be it moved that Chief be authorized to sign the non-
disclosure agreement as presented to initiate discussions on a renewable energy project.
Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent). Motion Carried
Wilderness Quest
Moved by Fernando Jeddore to approve permission for the producers of Wilderness Quest to enter onto the reserve for purposes of filming a television show.
Seconded by Greg Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.
Donation Request-50 Plus Club
Moved by Frank Benoit that the 50-Plus Club has been redirected to the Department of Natural Resources to provide traditional knowledge to assist with funding their trip. Be it further moved the Elders will have to meet with the Manager of Natural Resources to discuss how funding can be allocated prior to August 13 or 14, 2022.
Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.
Cable Removal
Moved by Frank Benoit to approve with going outside the tender policy and hire an experienced band member to remove the equipment attached to the homes. Be it further moved, that the contract costs will be sourced from band owned businesses in the first instance, but should it result in the short fall, the Vehicle Delivery Fund will cover the overedges.
Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.
Mi’Kmaq Discovery Centre
Moved by Greg Jeddore to approve the transfer of the Mi’Kmaq Discovery Centre to Conne River Health and Social Services for repurposing it into a future programing need.
Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.
Summer Council Meetings
Moved by Frank Benoit to suspend regular council meetings for the remainder of the summer.
Be it further moved that council may reconvene for emergency meeting and be it further moved council meetings will resume on September 6, 2022.
Seconded by Greg Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.
National Clean Water Class Action
Moved by Greg Jeddore to approve moving forward with the class action lawsuit and to accept the terms of the settlement and be it further moved that Chief will be authorized to sign on behalf of the band for any such agreement.
Seconded by Frank Benoit
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.
Two-Eared Listening Request
Moved by Fernando Jeddore to approve permission for Relationships First to conduct the proposed research in keeping with OCAP principles.
Seconded by Greg Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried
Hanger
Moved by Fernando Jeddore to approve an extension in relocating equipment from the Hanger which has been an ongoing discussion with the Director of Public Works for multiple years. Be it further moved that the General Manager will follow up with the Director of Public Works to discuss options for relocation as well as set a timeline to be presented back to Chief and Council at the next duly convened council meeting
Seconded by Frank Benoit
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried
Portfolios
Moved by Frank Benoit to approve the portfolios for 2022-2024 as follows:
Chief Joe – Natural Resources, Culture and Tradition and Governance
Harvey Drew – NFL and MAMKA
Frank Benoit – TEDD and Harbor Authority
Brad Benoit – CLH and Justice
Greg Jeddore – Finance and CRHSS
Fernando Jeddore – TCR and HR
Barry Joe – Education and Public Works
Seconded by Greg Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried
“In-Camera” Session
Moved by Greg Jeddore to bring council meeting to “In-Camera” session
Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.
Out of “In-Camera” Session
Moved by Frank Benoit to bring council meeting back to regular session
Seconded by Greg Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried
Discussions and Decisions captured In-Camera
Wage Anomalies
Moved by Greg Jeddore to accept wage scale anomalies as presented by the Director of Finance and be it further moved that the work on the one wage grid continue and at some point in the future the band look for efficiencies as well as opportunities for additional employment.
Seconded by Frank Benoit
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent). Motion Carried
Adjournment
Moved by Frank Benoit to adjourn council meeting of July 12, 2022.
Seconded by Fernando Jeddore.
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.
2022-09-06
Approval of Agenda
Moved by Brad Benoit to approve the agenda for September 6, 2022 with the following additions:
1. Band Member Request x 2
2. Update with Minister Dempster
3. Community Recognition
4. Nurse’s Concerns
5. Funding Update for Forestry Project
6. Parent/Teacher Committee
Seconded by Harvey Drew
Five In Favor. Motion Carried.
Approval of Minutes
Moved by Fernando Jeddore to approve the council minutes of July 12, 2022.
Seconded by Barry Joe
Five In Favor. Motion Carried.
“In-Camera” Session
Moved by Barry Joe to bring council meeting to “in-camera” session.
Seconded by Greg Jeddore
Six In Favor. Motion Carried
Out of “In-Camera” Session
Moved by Frank Benoit to bring council meeting back to regular session.
Seconded by Harvey Drew
Six In Favor. Motion Carried.
Discussions and Decisions captured “In-Camera”
Major Projects
Updates to Chief and Council will be provided at every bi-weekly meeting as a standing In-Camera item. All current project status’ have been updated by the Director of Justice and Legal Affairs and the Director of TEDD.
Access to Information
Moved by Harvey Drew that the band member will be contacted with specifics on
requests and asked to narrow the request to specific documents as the current request is overly broad and unduly onerous on the organization and against the access to information policy.
Seconded by Greg Jeddore
Six in Favor. Motion Carried
Consultation Framework
The Director of Justice and Legal Affairs will provide an update on current efforts to
create a tripartite consultation table as between the Band, Provincial Government and Federal Government. Discussions are ongoing and further updates to follow.
Director Wage Adjustment
Moved by Frank Benoit to accept the request from the Director of Capital Lands and
Housing that was put forward for employee wage adjustment to be paid commensurate with the highest paid Director. Be it further moved, that any additional entitlements exclusive of overtime be removed from Directors current compensation.
Seconded by Harvey Drew
Five in Favor (Fernando abstains due to conflict). Motion Carried.
Band Member Request
Moved by Harvey Drew to approve the request for assistance from band member to purchase a washer with $600 coming from the Emergency Fund and the remaining fees will be allocated from the Vehicle Delivery Fund.
Seconded by Greg Jeddore
Five in Favor. (Fernando Jeddore abstains due to conflict). Motion Carried.
Band Member Request
Moved by Brad Benoit to approve the request that Capital Lands and Housing do the work on band members home utilizing the RAPP program.
Seconded by Barry Joe
Six in Favor. Motion Carried.
Band Member Request
Moved by Barry Joe to approve with the band member moving into available apartment due to emergency circumstances. The band member will be required to sign a contract and to be responsible for any additional damages. Be it further moved that the Director of Capital Lands and Housing and/or Housing Manager review the current rental policy to determine if accommodations can be made for special circumstances.
Seconded by Harvey Drew
Six in Favor. Motion Carried
Band Member Request
The band member request has been redirected to the Director of Capital Lands and Housing to review band member issue.
Band Member Request
Moved by Barry Joe that the Manager of Natural Resources to follow up with the province over timbering concerns and at a later date follow up with band member through a letter reinstating band members timbering rights giving certain conditions set out in the letter.
Seconded by Fernando Jeddore
Five in Favor. (Greg Jeddore abstains due to conflict). Motion Carried.
Craft Shop Request
Moved by Harvey Drew to approve the request from the Manager of the Glen John Arts and Crafts and her employees to remain where they are currently located and not to be moved to the Community Centre. Be it further moved; funds will be researched to do the repairs to the building.
Seconded by Frank Benoit
Six in Favor. Motion Carried.
Donation Request
Moved by Brad Benoit to approve the $100 donation for the event being held in St. Jacques for the benefit of the Canadian Cancer Society NL and be it further moved the funds will be allocated from the Vehicle Delivery Fund.
Seconded by Fernando Jeddore
Six in Favor. Motion Carried.
Residency Update
Moved by Harvey Drew to approve the on-reserve residency of the three band members as provided by the membership clerk as they have been living on the reserve for a year.
Seconded by Fernando Jeddore
Six in Favor. Motion Carried.
Major Projects Committee
Moved by Barry Joe to approve the continuation of Shayne McDonald to sit on the Major Projects Committee to provide consulting and coordination for the Band. Be it further moved, that there be no wages attached however, administration and consultant fees will be paid on a proposal-based structure.
Seconded by Frank Benoit
Six in Favor. Motion Carried.
Community Recognition
Moved by Harvey Drew to follow up with the Director of Tourism, Culture and Recreation to create a list of community members who contribute to the overall wellbeing of the community.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
Parent and Teacher Committee
Moved by Barry Joe for the Director of Education to create a committee to provide a forum for concerned parents to bring issues to teachers for discussion and resolution. Be it further moved the portfolio holder will sit on the committee to be the liaison for Chief and Council. And be it finally moved, that regular reporting be included from the Director of Education.
Seconded by Harvey Drew
Six in Favor. Motion Carried.
Adjournment
Moved by Brad Benoit to adjourn council meeting of September 6, 2022.
Seconded by Frank Benoit
Six in Favor. Motion Carried.
2022-10-04
Approval of Agenda
Moved by Barry Joe to approve the agenda for October 4, 2022.
Seconded by Frank Benoit
Four in Favor. (Chief voted to make quorum). Motion Carried.
Approval of Minutes
Moved by Barry Joe to approve the minutes of September 20, 2022.
Seconded by Frank Benoit
Four In Favor. Motion Carried.
“In-Camera” Session
Moved by Brad Benoit to bring council meeting to “In-Camera” session.
Seconded by Greg Jeddore
Four In Favor. Motion Carried
Out of “In-Camera” Session
Moved by Greg Jeddore to bring council meeting back to regular session.
Seconded by Brad Benoit
Four In Favor. Motion Carried.
Discussions and Decisions captured “In-Camera”
Amended Minutes
Moved by Greg Jeddore that the minutes from May 3, 2022 will not require any amendment.
Seconded by Fernando Jeddore
Four in favor. Motion Carried.
Exploits Lot-Update
Moved by Brad Benoit that the Director of Capital Lands-Housing develop a briefing for the Crown Lands Minister to dedicate an officer to specifically handle the land title and addition to reserve land and be it further moved that Chief approach the Minister with this request.
Seconded by Barry Joe
Four in Favor. (Chief voted to make quorum). Motion Carried.
Band Member Request
Moved by Fernando Jeddore to approve band member request for a new wood burning stove with $600 from Capital Lands-Housing Emergency Fund and the remaining amount will be allocated, for the amount of $1900, from the Vehicle Delivery Fund.
Seconded by Brad Benoit
Four in Favor. (Chief voted to make quorum). Motion Carried.
Band Member Request for Consideration
Deferred
Christmas Dinner
Moved by Barry Joe to reach out to Gas Bar Manager to research what the cost would be to include “all-fixings” to go along with the turkey and ham for Christmas dinner and be it further moved bring it forward to Chief and Council for consideration.
Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). Motion Carried.
Council Assistant Request
Moved by Brad Benoit to approve the request from the Council
Assistant to grant her unpaid
leave request for the duration of October 7, 2022 until December 16, 2022. Be it further moved that the additional duties be taken on by the General Managers Assistant and will be compensated at a mutually agreed rate.
Seconded by Barry Joe
Four in Favor. (Chief voted to make quorum and Fernando Jeddore abstains due to conflict).
Motion Carried.
“In-Camera” Session
Moved by Fernando Jeddore to bring council meeting to “In-Camera” session.
Seconded by Frank Benoit
Four In Favor. Motion Carried
Out of “In-Camera” Session
Moved by Frank Benoit to bring council meeting back to regular session.
Seconded by Barry Joe
Four In Favor. Motion Carried.
Discussions and Decisions captured “In-Camera”
HR Concerns
Council will fully consider including the Director of Human Resources in future “In-Camera” sessions concerning employee related issues.
Hydrogen Projects UpdateDirector of Justice and Legal Affairs gave council an update on all hydrogen projects that MFN is in current discussions with.
Adjournment
Moved by Brad Benoit to adjourn council meeting of October 4, 2022.
Seconded by Barry Joe
Four in Favor. Motion Carried.
2022-11-01
Approval of Agenda
Moved by Harvey Drew to approve the agenda for November 1, 2022 with the following
additions:
1. Major Projects Update
2. Council Assistant Coverage In-Camera
3. 2-Year Planning Session
Seconded by Brad Benoit
Four in Favor. Motion Carried.
Approval of Minutes
Moved by Brad Benoit to approve the council minutes of October 18, 2022.
Seconded by Greg Jeddore
Four In Favor. Motion Carried.
“In-Camera” Session
Moved by Harvey Drew to bring council meeting to “In-camera” session.
Seconded by Brad Benoit
Four In Favor. Motion Carried
Out of “In-Camera” Session
Moved by Greg Jeddore to bring council meeting back to regular session.
Seconded by Harvey Drew
Four In Favor. Motion Carried.
Discussions and Decisions captured “In-Camera”
Fishery Guardian Appeal
Director of Natural Resources has been asked to work with the Director of Human
Resources and a designate for the guardians to discuss the fishery guardian issues and
come up with solutions and recommendations going forward with the guardians.
Change Order, Natural Resources
Council Assistant will follow up with Council via email for approval of external recommendations.
Council Assistant
Moved by Harvey Drew to approve the part time compensation to fill in as Council Assistant at the rate presented to Chief and Council during the “In-camera” session
Seconded by Greg Jeddore
Four in Favor. Motion Carried.
Sharing Tree
Moved by Brad Benoit to approve the tradition of continuing with the Sharing Tree as in
previous years and be it further moved that the funds will be allocated from the Vehicle Delivery
Fund.
Seconded by Greg Jeddore
Four in Favor. Motion Carried.
Band Calendar 2023
Moved by Greg Jeddore to approve the band calendar for 2023 with the changes as discussed.
Seconded by Harvey Drew
Four in Favor. Motion Carried
Terms of Reference Policy
Moved by Harvey Drew to accept the new Terms of Reference for the policy committee as submitted by the Director of Human Resources.
Seconded by Greg Jeddore
Four in Favor. Motion Carried.
Craft Shop Roof Repairs-Update
Moved by Harvey Drew to approve the go ahead with the roof repairs on the craft shop and be it further moved it will be researched by the Director of Finance as to where the funds will be allocated.
Seconded by Brad Benoit
Four in Favor. Motion Carried
2-Year Planning Session
Moved by Harvey Drew to approve that the 2-year Planning Session that was scheduled for
November 29 and 30, 2022 will be rescheduled for the new year and be it further moved the new
date is to be determined.
Seconded by Brad Benoit
Four in Favor. Motion Carried.
Gas Distribution
Moved by Greg Jeddore to authorize Bay View Groceteria for the sale of petroleum products through their North Atlantic wholesale and be it further moved that the Director of Justice will write a letter regarding same and provide to band member
Seconded by Brad Benoit
Four in Favor. Motion Carried.
Adjournment
Moved by Harvey Drew to adjourn council meeting of November 1, 2022
Seconded by Brad Benoit
Four in Favor. Motion Carried
2022-11-15
Approval of Agenda
Moved by Fernando Jeddore to approve the agenda for November 15, 2022 with the following
additions:
1. Wage Anomalies
2. Carpenter Shortage
3. Offshore Wind Development Update
Seconded by Barry Joe
Six in Favor. Motion Carried.
Approval of Minutes
Moved by Brad Benoit to approve the council minutes of November 1, 2022.
Seconded by Harvey Drew
Six in Favor. Motion Carried.
Mi’Kmaq Archaeology Project
Moved by Barry Joe to provide a letter of support for the Mi’Kmaq Archaeology Project and be
it further moved the Director of Justice and Legal Affairs will draft same.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
Grant Agreement Extension
Moved by Harvey Drew to approve that the Director of Justice and Legal Affairs draft a BCR (Band Council Resolution) to submit to ISC (Indigenous Service Canada) for a one-year extension to the existing grant agreement.
Seconded by Barry Joe
Six in Favor. Motion Carried
Public Works Director Update
Moved by Greg Jeddore that the Council Assistant will follow up with the Director of Public Works to give a written or verbal report on the Lagoon, Fire Hall and Water issues in the community’s new subdivision.
Seconded by Fernando Jeddore
Six in Favor. Motion Carried.
Mural for Province House
Moved by Fernando Jeddore to approve that they retender for the RFP for mural for the Province House. Be it further moved that the Director of TCR (Tourism, Culture and Recreation) and the Director of Justice and Legal Affairs will provide background information on what the mural should look like and be it finally moved that the draft sketches be provided to council for review for approval before final submission to province.
Seconded by Barry Joe.
Six in Favor. Motion Carried.
CGA-Canadian Gas Association Enterprises Inc.
Moved by Barry Joe to accept the invitation for Chief to join the CGA and to represent MFN and be it further moved that the Director of Justice and Legal Affairs follow up with CGA.
Seconded by Frank Benoit
Six in Favor. Motion Carried.
Band Member Request
Moved by Greg Jeddore to approve the band member request for woodstove replacement. $600 will be allocated from the Emergency Fund from Capital Lands-Housing Department and the remainder will be allocated from the Vehicle Delivery Fund.
Seconded by Harvey Drew
Five in Favor. (Fernando Jeddore abstains due to conflict). Motion Carried.
Offshore Wind Development Update
Moved by Frank Benoit to appoint Angela McDonald of Natural Resources to be a part of the Offshore Wind Engagements and work with both the Director of Natural Resources and the Director of Justice and Legal Affairs for support in providing comments.
Seconded by Barry Joe
Six in Favor. Motion Carried.
“In-Camera” Session
Moved by Harvey Drew to bring council meeting to “In-Camera” session.
Seconded by Greg Jeddore
Six In Favor. Motion Carried
Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.
Seconded by Frank Benoit
Six In Favor. Motion Carried.
Discussions and Decisions captured “In-Camera”
Discussion on wage anomalies and the ongoing issues
Major Projects update
Director of Justice and Legal Affairs discussed ongoing legal issue Discussion surrounding band member request and consensus that the issue has been thoroughly discussed and addressed Discussion surrounding the conflict-of-interest current policy and ways to affect positive organizations change Discussion on asking ISC (Indigenous Service Canada) for funding to build a new water tower and look at other ways to plan infrastructure
Adjournment
Moved by Frank Benoit to adjourn council meeting of November 15, 2022
Seconded by Brad Benoit
Six in Favor. Motion Carried
2022-11-28
Approval of Agenda
Moved by Frank Benoit to approve the agenda for November 28, 2022 with the following additions:
1. Natural Resources Contract Amendment
2. Update on Ottawa Trip
3. School Cancellations
Seconded by Fernando Jeddore
Four in Favor. Motion Carried.
“In-Camera” Session
Moved by Brad Benoit to bring council meeting to “In-camera” session.
Seconded by Harvey Drew
Four In Favor. Motion Carried
Out of “In-Camera” Session
Moved by Frank Benoit to bring council meeting back to regular session.
Seconded by Harvey Drew
Four In Favor. Motion Carried.
Discussions and Decisions captured “In-Camera”
Council was briefed on the business prospects of Miawpukek Horizon Maritime Services including a BMO discussion paper. Council discussed the MHMS book of business as well as the need for capital going forward.
MHMS Capital
Moved by Frank Benoit that Council is of the view that there cannot be a capital injection in the business, guarantee, or shareholder loan. The Director of TEDD and Justice will communicate our decision with the General Partner and require that the General Partner to present a business case for either the dissolution of the
business or other available options to raise operating capital outside of MFN contribution including but not limited to dilution of shares, equity transfer of the Polar Prince, or other such solution as agreeable to the parties. And be it further moved that the equity stake shares held by MHMS in NL-LNG cannot be included in any dilution or restructuring and those shares must potentially be moved to a yet formed NewCo. upon similar terms as the current NL-LNG structure pending NL-LNG board approval.
Seconded by Barry Joe
Four In Favor. Motion Carried.
NL LNG Update
The Director of Justice and Legal Affairs gave an overview on the NL LNG Project
In-Camera Session
Moved by Greg Jeddore to bring council meeting to in-camera session
Seconded by Harvey Drew
Five in Favor. Motion Carried.
Out of In-Camera Session
Moved by Harvey Drew to bring council meeting back to regular session
Seconded by Brad Benoit
Six in Favor. Motion Carried.
Discussion/Decisions captured in-camera
Employment Services
Discussion on Employment Services program. Director CRHSS has been directed to follow up on best practices of the program.
In Camera Session
Moved by Harvey Drew to bring council meeting to in camera.
Seconded by Brad Benoit
Four in Favor. Motion Carried.
Out of in camera session
Moved by Brad Benoit to bring council meeting back to regular session
Seconded by Barry Joe
Four in Favor. Motion Carried.
Discussions and Decisions captured in camera
Discussed insurance liability to the band.
Adjournment
Moved by Brad Benoit to adjourn council meeting of November 28, 2022
Seconded by Frank Benoit
Four in Favor. Motion Carried
2021
2021-01-11
Agenda
Moved by Harvey Drew to approve the January 11, 2021 agenda with the following addition:
1. Communication Equipment
2. Council Assistant – Update
3. Geo-technical Assessment – Update
4. Rescind Motion – November 30/20 (SCADA system – Public Works
Seconded By: Shayne McDonald
All in Favor. Motion Carried.
Minutes
Moved by Brad Benoit to approve the minutes of November 30, 2020.
Seconded By: Ada Roberts
All in Favor. Motion Carried.
First Nation Water Authority
Moved by Harvey Drew that based on the recommendation from the Director of Public Works, Council agreed to rescind the November 30, 2020 motion regarding the First Nation Water Authority.
Seconded By: Frank Benoit.
All in Favor. Motion Carried.
Annual Assembly
Moved by Brad Benoit to schedule the virtual Portfolio meeting & Annual Assembly for February 2-5/21, and be it further moved that Council would record their armchair meeting on February 1/21 to be utilized as Portfolio reporting for February 2nd
Seconded By: Ada Roberts
All in Favor. Motion Carried.
Governance Session
Moved by Harvey Drew to schedule MFN’s Governance session for February 24–25/21.
Seconded By: Frank Benoit
All in Favor. Motion Carried.
In-Camera Session
Moved by Harvey Drew to move Council discussion to ‘in-camera.’
Seconded By: Ada Roberts
All in Favor. Motion Carried.
Out of Camera Session
Moved by Shayne McDonald to return to regular Council discussion.
Seconded By: Ada Roberts
All in Favor. Motion Carried
Discussion/Decisions Captured ‘in-camera’:
Band Member – Settlement Request
Moved by Shayne McDonald to approve the Band member’s request regarding settlement negotiations to cover legal fees and mediation costs, and be it further moved that Council explores options for scheduling a mediation meeting following the Annual Assembly.
Seconded By: Ada Roberts
All in Favor. Motion Carried
Position – Backfill
Moved by Ada Roberts that Miawpukek First Nation enter into discussions with an employee currently on long-term leave regarding back-filling their position.
Seconded By: Greg Jeddore
All in Favor. Motion Carried
Band Member – Request
Moved by Brad Benoit that following consultation with Director of Public Works and Director of CRHSS, Council approved the Band member’s request for a lateral move from Public Works to Conne River Health & Social Services based on this is a similar position with the same salary level. Be it further moved that the position at the Band Office will be posted as per MFN policy.
Seconded By: Frank Benoit
Voting in Favor – 4
(Shayne McDonald and Ada Roberts abstained due to conflict of interest).
Motion Carried.
Adjournment
Moved by Shayne McDonald to adjourn January 11, 2021, Council meeting.
Seconded By: Frank Benoit
All in Favor. Motion Carried.
2021-02-09
Moved by Shayne McDonald to approve the agenda for February 9, 2021, with four additional items:
1. Anonymous Letter (In-Camera)
2. Vaccine Update
3. Annual Assembly Questions – Update
4. Marine Services Limited – Update
Seconded By: Harvey Drew
All in Favor. Motion Carried.
In-Camera Session
Moved by Greg Jeddore to move Council discussion to ‘in-camera.’
Seconded by: Frank Benoit
All in Favor. Motion Carried.
Out of In-Camera:
Moved by Harvey Drew to return to regular Council discussion.
Seconded by: Frank Benoit
All in Favor. Motion Carried.
Decisions/Discussion Captured ‘in-Camera’ (2)
- HR ISSUE:
Moved By: Greg Jeddore, based on the report and recommendation from Human Resources, due to the ongoing performance and HR issues with a CRHSS employee, Council agreed to release the employee from employment effective immediately (February 9/21). HR to arrange a follow-up meeting to inform the employee of the decision.
Seconded by: Frank Benoit
Abstentions (Ada Roberts/Shayne McDonald – conflict)
4 in Favor. Motion Carried. - Leave Request
Moved by Brad Benoit that Chief and Council agree to extend an employee’s unpaid leave of absence for one year, outside of MFN’s current Leave policy. HR is directed to post for the position for one year with the possibility of an extension.
Seconded By: Greg Jeddore
All in Favor. Motion Carried.
Minutes
Moved by Frank Benoit to approve the minutes of January 11, 2021.
Seconded By: Shayne McDonald
All in Favor. Motion Carried.
Governance Code
Consensus: Chief & Council agreed to schedule a session (next week) to review the Governance Code before the formal review session with the Gardiner Centre.
Request – Confederacy of Mainland Mi’kmaq
Moved by Shayne McDonald to approve the request from the Confederacy of Mainland Mi’kmaq to receive a copy of MFN’s Election Code to be used as a guide for their election process.
Seconded by: Frank Benoit
All in Favor. Motion Carried.
Band Member – Contract
Moved By: Brad Benoit that regarding the current contract with the Band member, Council suggested that the Director of Training & Economic Development review the file to determine if it would be a viable business for MFN or whether the building could be utilized.
Seconded By: Harvey Drew
All in Favor. Motion Carried.
Residency – Policy Exemption Request
Moved by Shayne McDonald that the request from the Band member for an exemption to the Housing policy be deferred until the Capital-Lands & Housing has time to schedule a session to review the Section-95 Housing policies to determine if amendments are needed; and be it further moved that if possible, this review take place before the housing selection process.
Seconded by: Frank Benoit
All in Favor. Motion Carried.
Exploits Motel
Moved By: Shayne McDonald to approve the request from the Director of Training & Economic Development for an exemption to the Tendering of MFN Assets policy that will permit them to discard items that have been identified as ‘not reusable’ rather than proceeding with tendering.
Seconded By: Frank Benoit
All in Favor. Motion Carried.
Development Corporation
Consensus: Chief & Council agreed to pursue the possibility of a Development Corporation that will operate at ‘arms-length’ from MFN for the Urban Reserve operations; however, agreed that a decision is deferred to allow ample time for the Director of TEDD to work with the Justice Department to identify advantages and disadvantages of developing a Corporation for Council review.
Policy Development
Consensus: Chief & Council agreed that Human Resources proceed with developing a policy relating to consultants and to compile a list of qualified consultants within the community.
Adjournment
Moved by Brad Benoit to adjourn the February 9, 2021 meeting.
Seconded By: Ada Roberts
All in Favor. Motion Carried.
2021-02-22
Agenda
Moved by Greg Jeddore to approve the agenda for February 22, 2021.
Seconded by: Harvey Drew
All in Favor. Motion Carried
Minutes
Moved by Ada Roberts to approve the minutes of February 9, 2021.
Seconded by: Greg Jeddore
All in Favor. Motion Carried
Moved by Brad Benoit to approve the minutes of February 15, 2021.
Seconded by Ada Roberts
All in Favor. Motion Carried
(Note: These minutes are from an internal meeting with the EOC regarding COVID-19. These are not Council’s regular bi-weekly meetings and will not be distributed to the community).
Funding Request
Moved by Shayne McDonald to approve the funding request from the Director of Finance to allocate $24,000 from the Vehicle Delivery fund to complete a review of Public Works; and be it further moved, the Director of Finance and General Manager will review other avenues of funding to replace this expense.
Seconded by: Harvey Drew
All in Favor. Motion Carried
Band Member Request – Apartment Arrears
Moved by Frank Benoit to deny the Band member’s request to waive interest accumulated on her rental arrears and to only pay the principal amount through payroll deductions.
Seconded by: Greg Jeddore
All in Favor. Motion Carried
Band Member – Contract
Moved by Harvey Drew that after assessing the contract and Band the Member’s business, the Director of Training and Economic Development and Director of Capital-Lands and Housing, MFN does not have any interest in this business; and be it further moved, the Director of Justice and Legal Affairs will follow up with Band Member by way of a letter regarding Chief & Council decision.
Seconded by: Brad Benoit
All in Favor. Motion Carried
Adjournment
Moved by Harvey Drew to adjourn the February 22, 2021 meeting.
Seconded by: Greg Jeddore
All in Favor. Motion Carried.
2021-03-01
Vaccination of Off-Reserve Employees
Moved by Frank Benoit that the Director of CRHSS (Conne River Health & Social Services) contact Central Health regarding vaccinations for off-Reserve employees that work on-Reserve but reside off-Reserve and be it further moved, this will determine whether there is enough vaccine to provide a vaccination to these employees at the vaccination clinic on March 3, 2021.
Seconded by: Greg Jeddore
All in Favor. Motion Carried
School Reopening
Moved by Shayne McDonald that MFN follow MOH (Medical Officer of Health) recommendations and reopen the school on Wednesday, March 3, 2021; however, with the vaccination clinic being administered on March 3rd at the new school gym, the school will reopen on Monday, March 8, 2021.
Seconded by: Harvey Drew
All in Favor. Motion Carried
Return to Work – MFN Employees
Moved by Greg Jeddore that MFN employees will return to work on Monday, March 8, 2021 in conjunction with the reopening of St. Anne’s school.
Seconded by: Shayne McDonald
All in Favor. Motion Carried
Vehicle Delivery
Moved by Shayne McDonald to extend the suspension of Vehicle Delivery program to March 8, 2021, at which time Council will review this decision and determine if an additional extension is needed.
Seconded by: Greg Jeddore
All in Favor. Motion Carried
Adjournment
Moved by Shayne McDonald to adjourn the March 1/21 Council meeting.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
2021-03-08
Approval of Agenda
Moved by Harvey Drew to approve the agenda of March 8, 2021, with the following additions:
1. Accountability Framework
2. Employment Services
3. Investment Opportunities
4. Vehicle Delivery
Seconded by Ada Roberts
All in Favor. Motion Carried.
Minutes
Moved by Ada Roberts to approve the minutes of February 22, 2021, and March 1, 2021.
Seconded by Frank Benoit
All in Favor. Motion Carried.
Exploits Motel Services Ltd.
Moved by Shayne McDonald to support Exploits Motel Services Ltd. to operate at arm’s length from Miawpukek First Nation.
Seconded by Harvey Drew
All in Favor. Motion Carried.
Residency
Moved by Shayne McDonald that Council review the special residency arrangement provided to two Band members at the next meeting scheduled for March 22/21, and it is moved; the individuals will be informed of the meeting date.
Seconded by Harvey Drew
Voting in Favor (5) – Motion Carried.
1 Absent (Brad Benoit)
Vehicle Delivery Program
Moved by Harvey Drew to reinstate the Vehicle Delivery program on Monday, March 8/21 (as per the previously outlined contact-less delivery process).
Seconded by Frank Benoit
Voting in Favor (4) – Motion Carried.
Absent (Brad Benoit)
Abstention (Shayne McDonald)
Adjournment
Moved by Greg Jeddore to adjourn the March 8/21 meeting.
Seconded by Frank Benoit
Voting in Favor (5). Motion Carried.
Absent (Brad Benoit)
(Note: Councillor Brad Benoit left the meeting early; therefore, you will see some motions approved by 5 Council members or quorum – 4).
2021-03-23
Agenda
Moved by Harvey Drew to approve the agenda for March 23/21 with three additional items:
1. Vaccine Update – Off-Reserve Members
2. Child Welfare Law – Update
3. Council Assistant Position
Seconded by Greg Jeddore
1 – Absent (Shayne McDonald)
5 – In Favor. Motion Carried.
Meeting Format
Moved by Harvey Drew to change the format of Council meetings whereby a written brief to be provided to Council in advance of the meeting, and the Director will be invited attend the meeting should Council have questions
Seconded by Ada Roberts
1 – Absent (Shayne McDonald)
5 – In Favor. Motion Carried.
Governance Session
Moved by Harvey Drew that Council meet May 13/21 to discuss the Governance Code in preparation for the primary Governance Code review with Dennis Mahoney on Monday, May 17, 2021.
Seconded by Greg Jeddore
1 – Absent (Shayne McDonald)
5 – In Favor. Motion Carried.
Communication Session
Moved by Greg Jeddore to schedule a date and time for a Council communication session and be it further moved that a list of possible dates will be distributed to Council by the General Manager.
Seconded by: Frank Benoit
1 – Absent (Shayne McDonald)
5 – In Favor. Motion Carried.
Budgets – 2021- 2022
Moved by Harvey Drew to accept the Audit Committee’s recommendation and accept the budget presented for the 2021-2022 fiscal year (April 1/21 – March 31/22). Be it further moved this is inclusive of the 2% wage increase.
Seconded by Ada Roberts
1 – Absent (Shayne McDonald)
5 – In Favor. Motion Carried.
In-Camera Session
Moved by Harvey Drew to move Council discussion to ‘in-camera.’
Seconded by Brad Benoit
1 – Absent (Shayne McDonald)
5 – In Favor. Motion Carried.
Out of ‘in-camera.’
Moved by Harvey Drew to return to regular Council discussion.
Seconded by Ada Roberts
1 – Absent (Shayne McDonald)
5 – In Favor. Motion Carried.
Discussion/Decisions Captured – In-Camera
HR (Human Resources & TEDD (Training & Economic Development Department) will attempt to create a work plan involving ‘virtual supervision’ for a Supervisor when the current Employment Insurance claim expires.
Exploits Motel – Allocation of Funds
Moved by Brad Benoit to approve the TEDD (Training & Economic Development Department) Director request to provide a cash flow loan for $100,000 to cover the operational costs for Exploits Motel.
Seconded by Greg Jeddore
1 – Absent (Shayne McDonald)
5 – In Favor. Motion Carried.
Facebook Page
Moved by Harvey Drew to permit TEDD (Training & Economic Development Department) to develop a Facebook page for business entities as required.
Seconded by Frank Benoit
1 – Absent (Shayne McDonald)
5 – In Favor. Motion Carried.
Residency Committee – Update
Moved by Harvey Drew to accept the Residency Committee’s recommendation to change their residency status from on-Reserve to off-Reserve. (The list of names to be added to the file).
Seconded by Greg Jeddore
1 – Absent (Shayne McDonald)
5 – In Favor. Motion Carried.
Council Assistant Position
Moved by Ada Roberts to contact an off-Reserve Band member to offer the Council Assistant position as a one year contract; if it is not accepted, proceed with contacting the next qualified with the same terms, who both were next in succession for the Administrative Assistant to the Chief position in 2019, and be it further moved the Human Resource Coordinator consult with the Employment Services Coordinator to hire an individual with qualifications, however, has no experience, to be mentored by the term Council Assistant for the duration of her 2020 work placement with Employment Services.
Seconded by Harvey Drew
1 – Absent (Shayne McDonald)
5 – In Favor. Motion Carried.
Adjournment
Moved by Frank Benoit to adjourn the meeting of March 23, 2021.
Seconded by Brad Benoit
1 – Absent (Shayne McDonald)
5 – In Favor. Motion Carried.
2021-04-06
Approval of Agenda
Moved by Frank Benoit to approve the Agenda for April 6, 2021with the following addition:
1. COVID-19 Update
Seconded by Harvey Drew
All in Favor. Motion Carried
Approval of Minutes
Moved by Greg Jeddore to approve the minutes of council meeting March 8, 2021.
Seconded by Frank Benoit
All in Favor. Motion Carried
Snow Dumping
Moved by Shayne McDonald to send a message to the Director of Public Works to instruct them to use an alternate site for the dumping of salt, sand, and snow instead of at the beach at the point.
Seconded by Harvey Drew
All in Favor. Motion Carried
In-Camera Session
Moved by Ada Roberts to move Council discussion to “in-camera”.
Seconded by Brad Benoit
All in Favor. Motion Carried
Out of “in-camera”
Moved by Harvey Drew to return to regular Council discussion.
Seconded by Greg Jeddore.
All in Favor. Motion Carried
Discussion/Decisions Captured: In-Camera Session
1. Moved by Ada Roberts to suspend community member request payroll deductions until next council meeting.
Seconded by Greg Jeddore
All in Favor. Motion Carried
2. Moved by Ada Roberts to support the venue for the family for the upcoming court case in May, being held in the community, be it further moved this will be for family and victim services.
Seconded by Brad Benoit
All in Favor. Motion Carried.
Bike Park
Moved by Harvey Drew to support the reallocation of the 25-cent debit fee transaction that was collected from point of sale at the gas bar (that was to be allocated to 15 cents from CRHSS Mental Health and Addictions programing and 10 cents for the arena fund) and to allocate it to the bike park budget.
Seconded by Brad Benoit
All in Favor. Motion Carried.
Adjournment
Moved by Greg Jeddore to adjourn council meeting, April 6, 2021.
Seconded by Harvey Drew
All in Favor. Motion Carried.
2021-04-20
Agenda
Moved by Ada Roberts to approve the agenda for April 20, 2021, with two additional items:
1. Lobster License
2. Design Management (add to list for Public Works)
Seconded by Greg Jeddore
All in Favor. Motion Carried.
Minutes- March 23, 2021
Moved by Ada Roberts to approve the March 23, 2021 minutes.
Seconded by Brad Benoit
All in Favor. Motion Carried.
Minutes – April 6, 2021
Moved by Frank Benoit to approve the April 6, 2021 minutes.
Seconded by Ada Roberts
All in Favor. Motion Carried.
NOTE: Councilor Ada Roberts left the meeting at 1:30 pm.
In-Camera Session
Moved by Greg Jeddore to move Council discussion to “in-camera.”
Seconded by Brad Benoit
Voting in Favor (5). Motion Carried.
Absent (1) – Ada Roberts
Out of “in-camera
Moved by Shayne McDonald to return to regular Council discussion.
Seconded by Greg Jeddore
Voting in Favor (5). Motion Carried.
Absent (1) – Ada Roberts
Decisions Captured In-Camera
Moved by Shayne McDonald to suspend the Band member’s payments on his receivable until further discussion with ISC (Indigenous Services Canada) regarding funding.
Seconded by Harvey Drew
Voting in Favor (5). Motion Carried.
Absent (1) – Ada Roberts
NOTE: The Director of TEDD and TCR Manager will review the Social budget to determine if assistance can be provided.
Band Member – Request
Moved by Frank Benoit to allocate this fiscal year’s RRAP to modify a Band Members home due to medical reasons/disability and be it further moved if the RRAP funds are delayed or unavailable, the costs will be allocated from the Vehicle Delivery Fund.
Seconded by Shayne McDonald
Voting in Favor (5). Motion Carried
Absent (1) – Ada Roberts
Band Member – Request
Moved by Shayne McDonald to utilize the Band member’s 2021 elder grant ($800) to renovate the bathroom for medical reasons and be it further moved, the Vehicle Delivery Fund will provide the remainder of the funds, should the costs exceed the elder grant amount.
Seconded by Harvey Drew
Voting in Favor (5). Motion Carried
Absent (1) – Ada Roberts
Band Member – Request
Moved by Shayne McDonald that based on the assessment completed by Capital-Lands & Housing the Band member’s furnace should not be used. The cost of a new furnace will be allocated from the Vehicle Delivery Fund.
Seconded by Frank Benoit
Voting in Favor (5). Motion Carried
Absent (1) – Ada Roberts
Band Member – Request
Move by Shayne McDonald to approve the Band member’s request and replace the shingles with the costs being allocated from the Vehicle Delivery Fund.
Seconded by Harvey Drew
Voting in Favor (5). Motion Carried
Absent (1) – Ada Roberts
Roughrider International – MOU
Moved by Frank Benoit that MFN dissolve the Partnership with Roughrider International as of May 1, 2021.
Seconded by Greg Jeddore
Voting in Favor (4).
Abstentions – (1) Shayne McDonald
Absent (1) – Ada Roberts
Motion Carried.
Adjournment
Moved by Frank Benoit to adjourn council meeting of April 20, 2021.
Seconded by Greg Jeddore
Voting in Favor (5)
Absent (1) – Ada Roberts
Motion Carried.
2021-05-03
Approval of Agenda
Moved by Shayne McDonald to approve the agenda for May 3, 2021.
Seconded by Brad Benoit
All in Favor. Motion Carried
Approval of Minutes
Moved by Ada Roberts to approve the council minutes of April 20, 2021.
Seconded by Harvey Drew
All in Favor. Motion Carried
Old School Contract
Moved by Shayne McDonald to approve the amendment of the contract to extend the duration of employment to the end of April and to adjust the contract price accordingly and on a prorated basis.
Seconded by Harvey Drew
All in Favor 5 (Frank Benoit abstains). Motion Carried
Band Member Request
Moved Greg Jeddore by to approve the request of the band member for a new stove. Be it further moved; the money will be allocated from the emergency fund from CRHSS.
Seconded by Harvey Drew
All in Favor. Motion Carried
Board of Directors – Exploits
Moved by Greg Jeddore to elect the portfolio holder, Shayne McDonald to sit on the Board of Directors for the Exploits Services Ltd.
Seconded by Ada Roberts
All in Favor (5) (Shayne McDonald abstains). Motion Carried
Band Member Request
Moved by Shayne McDonald to grant an extension for a band member to live off reserve while continuing to keep their on-reserve status for a duration of one year. Be it further moved; the band member will continue to work on looking for housing on reserve.
Seconded by Frank Benoit
All in Favor. Motion Carried
In-Camera Session
Moved by Greg Jeddore to move Council discussion to “in-camera”.
Seconded by Harvey Drew
All in Favor. Motion Carried
Out of “In-Camera” Session
Moved by Shayne McDonald to return to regular Council discussion.
Seconded by Frank Benoit
All in Favor. Motion Carried
Leave of Absence
Moved by Frank Benoit to allow a band member an exemption to the policy with taking a leave of absence from current job to move over to CRHSS.
Seconded by Brad Benoit
All in Favor (5) (Ada Roberts abstains due to conflict with CRHSS). Motion Carried
Adjournment
Moved by Shayne McDonald to adjourn the council meeting of May 3, 2021.
Seconded by Frank Benoit
All in Favor. Motion Carried.
2021-05-31
Approval of Agenda
Moved by Shayne McDonald to approve the agenda for May 31, 2021.
Seconded by Brad Benoit
All in Favor. Motion Carried
Approval of Minutes
Moved by Shayne McDonald to approve the minutes of May 3, 2021.
Seconded by Harvey Drew
All in Favor. Motion Carried.
Band Member Request
Moved by Shayne McDonald to approve the exemption of a Band member from residing off Reserve for the past year and to grant a further exemption for an additional 12 months to allow the individual time to find accommodations on Reserve.
Seconded by Harvey Drew
All in Favor. Motion Carried.
Governance Session
Moved by Ada Robert to move the Governance session to September 2021.
Seconded by Harvey Drew
All in Favor. Motion Carried
Justice Director
Moved by Ada Roberts to approve that the current Junior Legal/HR Coordinator be offered the Director of Justice and Legal Affairs position as he is the only on-reserve member that meets the qualifications required for the position.
Seconded by Harvey Drew
Five in Favor. (Shayne McDonald abstains due to conflict of interest)
Motion Carried.
HR Director
Moved by Frank Benoit to separate the HR function within Justice and Legal Affairs by creating a separate HR department within MFN.
Seconded by Ada Roberts.
Five in Favor. (Shayne McDonald Abstains due to conflict of interest).
Motion Carried.
Director of CRHSS leave of absence request.
Moved by Harvey Drew to approve to go outside of the MFN policy to grant the leave of absence for the Director of CRHSS for the duration of one year.
Seconded by Greg Jeddore
Four in Favor. (Shayne McDonald and Ada Roberts abstains due to conflict of interest).
Motion Carried.
Public Works Request
Moved by Brad Benoit to approve the request from Director of Public Works to extend two employees work terms from 6 months to full-time positions. First extension will be the Water Treatment Plant Operator, the second 6-month extension will be the Waste Supervisor Operator. Be it further moved the salaries will come from the additional funding that Public Works acquired.
Seconded by Harvey Drew
All in Favor. Motion Carried.
Point Renting System
Moved by Shayne McDonald to approve to set up a meeting with the CLH committee to discuss the housing selection Point Renting System for the beginning of July.
Seconded by Greg Jeddore
All in Favor. Motion Carried.
Band Member Request
Moved by Shayne McDonald to approve CLH covering the cost for the labor related to a band member’s housing repairs and be it further moved the additional costs for materials of shingles will be allocated from the vehicle delivery fund.
Seconded by Greg Jeddore.
Five in Favor and one not in favor.
Motion Carried
NFL and Marine Activities Update
Moved by Frank Benoit to approve that, Shayne McDonald, upon his retirement, shall continue to work on and oversee marine related special projects (i.e Miawpukek Horizon Marine Services, Clearwater Seafoods, and NL LNG Limited) as part of his contract with NFL. Be it further moved that this shall also including any additional contracts and initiatives that are marine related.
Seconded by Greg Jeddore
Four in Favor. (Chief voted to make quorum).
(Shayne McDonald, Ada Roberts, and Harvey Drew abstained due to conflict of interest). Motion Carried.
In-Camera Session
Moved by Ada Roberts move Council discussion to “in-camera”.
Seconded by Greg Jeddore
All in Favor. Motion Carried
Discussion/Decisions made “In-Camera.”
Severance
Moved by Frank Benoit to approve the Director of Justice and Legal Affairs severance to come out of the current budget, even though this may put the budget in a deficit at year end.
Seconded by Greg Jeddore
Five in Favor. (Ada Roberts abstains due to conflict of interest).
Motion Carried.
Lawyer Correspondence
Moved by Shayne McDonald that with respect to the latest correspondence from the lawyer representing two band members, MFN shall reaffirm that we are firm on the amounts previously offered and that if the offer is accepted then we can “consider” closing and sealing the HR file.
Seconded by Ada Roberts
All in Favor. Motion Carried.
Public Works
Moved by Shayne McDonald to rescind the second part of the motion in relation to the 6-month extension for the Waste Supervisor Operator and review the request by the Director of Public Works at the next council meeting as more information and clarification is needed.
Seconded by Ada Roberts
All in Favor. Motion Carried.
Out of “In-Camera Session
Moved by Harvey Drew to return to regular Council discussion.
Seconded by Greg Jeddore
All in Favor. Motion Carried.
Adjournment
Moved by Ada Roberts to adjourn the council meeting of May 31, 2021.
Seconded by Brad Benoit
All in Favor. Motion Carried.
2021-06-08
Approval of Agenda
Moved by Harvey Drew to approve the agenda for June 8, 2021.
Seconded by Ada Roberts
All in Favor. Motion Carried.
HR Mediation Update and Air Crafts
Moved by Harvey Drew to instruct the Director of Justice and Legal Affairs to put a time limit on the offer to the band members’ of 2 weeks, be it further moved the offer of the sell of the air-crafts would be void and will receive offers from other companies.
Seconded by Ada Roberts
All in Favor. Motion Carried.
In-Camera Session
Moved by Harvey Drew to move Council discussion to “in-camera”.
Seconded by Greg Jeddore
All in Favor. Motion Carried.
Discussion/Decision from “In-Camera”
To follow up with CRHSS employee to discuss position of Acting Director with supports and follow up to be done next week and brought back to Chief and Council.
Out of “In-Camera” Session
Moved by Greg Jeddore to return to regular Council discussion.
Seconded by Brad Benoit
All in Favor. Motion Carried.
Chief and Council Meetings for the Summer
Moved by Harvey Drew to suspend Council meetings for the summer until the fall, unless required.
Seconded by Ada Roberts
All in Favor. Motion Carried.
Natural Resources Position
Moved by Ada Roberts to deny the request for the Natural Resources Director to not post the position for the supervisor and be it further moved that if one of the workers are successful in obtaining the Supervisor position the Director will post for the workers position at the earliest possible opportunity. And be it further moved that the Director request to utilize employment services workers be denied.
Seconded by Frank Benoit
Five in Favor. 1 Abstains. (Greg Jeddore abstains due to conflict of interest)
Motion Carried.
Adjournment
Moved by Frank Benoit to adjourn council meeting of June 8, 2021.
Seconded by Greg Jeddore
All in Favor. Motion Carried.
2021-10-18
Approval of Agenda
Moved by Harvey Drew to approve the agenda of October 18, 2021, with the following additions:
- COVID-19 Update
- Funding and Vessel Purchase
Seconded by Brad Benoit
Four in Favor. Motion Carried
Approval of Minutes
Moved by Ada John to approve the minutes of October 4, 2021, and September 7, 2021.
Seconded by Harvey Drew
Four in Favor. Motion Carried.
ATV/Dirt Bike Discussion
Moved by Harvey Drew to make this an action item to continue with discussions and move forward with educating the youth and parents on ATV and Dirt bike use around the community and public works is to place signage around the community where there are ATV crossings. Be it further moved that the committee consult with the RCMP and Traffic Services regarding their operations plan.
Seconded by Greg Jeddore
Four in Favor. Motion Carried.
In Camera Session
Moved by Ada John to bring discussion to in-camera session
Seconded by Greg Jeddore
Four in Favor. Motion Carried.
Out of Camera Session
Moved by Harvey Drew to bring council back to regular session
Seconded by Ada John
Four in Favor. Motion Carried.
Discussion/decisions captured in camera
Band Member is to bring the account back to current and he can apply for a special loan.
Director of Finance will bring in the numbers from the core funding and provide it at the next council meeting.
Moved by Harvey Drew that the General Manage will do a presentation on core funding and the funding coming up in the next fiscal year at the next Chief and Council meeting.
Seconded by Ada John.
Four in Favor. Motion Carried
Band Member Request
Moved by Harvey Drew to approve the band member’s request for home repairs and the costs, as per the public works quote and be it further moved the costs will be allocated from the Vehicle Delivery Fund.
Seconded by Greg Jeddore.
Four in Favor. Motion Carried
2022 Calendar Approval
Moved by Ada John to approve the 2022 MFN Calendar.
Seconded by Harvey Drew
Four in Favor. Motion Carried.
Band Membership
Moved by Ada John to accept the two band members put forward by the residency committee and deem them as being on reserve.
Seconded by Greg Jeddore.
Four in Favor. (Chief voted to make quorum).
Motion Carried.
Adjournment
Moved by Ada John to adjourn meeting of October 18, 2021.
Seconded by Greg Jeddore.
Four in Favor. (Chief voted to make quorum).
Motion Carried.
2021-11-29
Approval of Agenda
Moved by Harvey Drew to approve the agenda for November 29, 2021, with the following additions:
- In-Camera Session
- Band Member Request
- Covid-19 Update
Seconded by Ada John
Four in Favor. Motion carried.
Approval of Minutes
Moved by Ada John to approve the minutes for November 1, 2021
Seconded by Harvey Drew
Four in Favor. Motion carried.
ATV/Dirt Bike
Moved by Shayne McDonald to approve and move forward with the Traffic Services Operational Plan with regards to the ATV/Dirt Bike issue in Miawpukek. Be it further moved; the community will be notified of this operational plan to be implemented in the near future.
Seconded by Harvey Drew
Four in Favor. Motion Carried
“In-Camera Session”
Moved by Shayne McDonald to move council to “in-camera” session
Seconded by Harvey Drew
Four in Favor. Motion Carried.
Out of “In-Camera” Session
Moved by Ada John to bring council back to regular session
Seconded by Harvey Drew
Four in Favor. Motion Carried.
Discussion/decisions captured in Camera
Band Member Requests
- Redirected to Capital Lands-Housing to avail of new programming to cover financial costs to repairs to the roof and be it further moved that the Director of Capital Lands-Housing will facilitate inspection of band members stove and chimney and report findings at next chief and council meeting.
- Band Member request was redirected to the Director of Conne River Health and Social Services and her employment services staff to work on flexible work arrangement with band member and be it further moved, that the current outstanding hours will be reworked later in coordination with employment services Manager.
- Band Member request regarding suspension of rental arrears due to upcoming Christmas season is directed to contact Capital Lands-Housing Manager to work out payment arrangement for rental arrears that is suitable for both parties.
Band Member Residency
- Band Member residency status is deemed off-reserve as per Residency Bylaw as the Band member does not reside on reserve consecutively for 50% of their time.
Moved by Ada John to accept the motions of all the above that was captured in-camera
Seconded by Brad Benoit
Four in Favor. Motion Carried
Christmas Breakfast/Brunch
Moved by Harvey Drew to proceed with Christmas breakfast the last day of operations at the Community Centre.
Seconded by Ada John
Four in favor. (Chief voted to make quorum). Motion Carried.
COVID-19 Christmas Closure
Moved by Ada John to approve Chief and Council decision to follow early closure similar to last December, due to the continuing pandemic and emergence of a new variant, MFN Services will close on December 10, 2021 until the new fiscal year.
Seconded by Harvey Drew.
Four in Favor. (Chief voted to make quorum). Motion Carried.
Band Member Request
Moved by Brad Benoit to approve a letter of support for a band member from Chief and Council to move forward with their new business venture within Miawpukek First Nation. Be it further moved the Director of Justice and Legal Affairs will draft a letter of support for Chief and Council.
Seconded by Chief Joe
Four in favor. (Chief voted to make quorum). Motion Carried.
Minimum Wage Update
Moved by Ada John to accept the minimum wage as presented by the Director of Finance from our November 1, 2021, Chief and Council meeting. Be it further moved, after the community feedback, no changes will be required and implementation the plan will proceed as presented.
Seconded by Harvey Drew
Four in favor. (Chief voted to make quorum). Motion Carried
Building Supply Employee Payroll Request
Moved by Harvey Drew to accept the Director of TEDD’s recommendation from October 4, 2021, and to accept the request to offer the employee at the building supplies to move from an employment services position to a six-month position with Conne River Building Supplies.
Seconded by Brad Benoit
Four in favor. (Chief voted to make quorum). Motion Carried.
Student COVID Monies Request
Moved by Harvey Drew to accept the request from the Director of TEDD to utilize COVID funds to support off reserve students, be it further moved this will start effective November 2021 until March 2022 while funds are available.
Seconded by Brad Benoit
Four in favor. (Chief voted to make quorum). Motion Carried.
Disaster Policy
Moved by Brad Benoit to approve the Disaster Policy presented by the Director of Justice and Legal Affairs after its two-week community feedback. Be it further moved, no recommended changes from the public, the policy will be passed as presented.
Seconded by Frank Benoit
Four in favor. (Chief voted to make quorum). Motion Carried.
Vaccine Policy
Moved by Frank Benoit to approve the Vaccine Policy presented by the Director of Justice and Legal Affairs after its two-week community feedback. Be it further moved, no recommended changes from the public, the policy will be passed as presented. Be it further moved; community members will have to be fully vaccinated by December 10, 2021 and follow up will be done by Human Resources after Christmas break.
Seconded by Chief Joe
Four in Favor. (Chief voted to make quorum). Motion Carried.
Band Member Request
Moved by Frank Benoit to approve the suspension of the payroll deductions for band member until the Director of Finance can follow up on the status of the account and then to make recommendations based on the findings.
Seconded by Harvey Drew
Four in Favor. (Chief voted to make quorum). Motion Carried.
Adjournment
Moved by Brad Benoit to adjourn council meeting of November 29, 2021
Seconded by Harvey Drew
Four in favor. (Ada John on speaker phone). (Chief voted to make quorum)
2020
2022-01-10
Approval of Agenda
Moved by Shayne McDonald to approve the Council agenda for January 10, 2022.
Seconded by Harvey Drew
Six in Favor. Motion Carried
Approval of Minutes
Moved by Shayne McDonald to approve the Council minutes of November 29, 2021.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
“In-Camera” Session
Moved by Ada John to bring the Council meeting to “in-camera” session
Seconded by Brad Benoit
Six in Favor. Motion Carried
Out-of-Camera Session
Moved by Shayne McDonald to bring the Council meeting back to regular session.
Seconded by Greg Jeddore
Six in Favor. Motion Carried
Discussions/decisions captured in camera
Moved by Shayne McDonald to approve all of the following as it relates to Band member requests.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
- Human Resources Director is directed in drafting a general letter to the employees, which makes returning employees aware of the mandatory vaccination policy and medical exemptions. The Tourism, Culture and Recreation Manager will reach out to the band member with appropriate policies.
- Band member’s request has been denied working from home. The band member has been redirected to employment services to find a mutually agreed upon placement.
- Band member has been granted the ability to work from home for the 2021 to 2022 work term, up to 420 hours. The hours from the 2020-2021 work term shall be set up as a receivable for the hours that was advanced to the band member.
Cable Station Building
Moved by Shayne McDonald to approve the allocation of the Cable Station to the Department of Natural Resources. Be it further moved, if within a reasonable time the Natural Resources Department does not utilize the cable station as per its intended plan, the building will be reverted back to TEDD.
Seconded by Harvey Drew
Six in Favor. Motion Carried
COVID-19 Days
Moved by Shayne McDonald to approve the COVID-19 leave days which will provide up to an additional five days for full time workers or prorated for seasonal works, to allow for testing. Employees who can work from home may elect to do so without using personal time. Should an individual test positive and to allow them to be paid for a period of up to ten days to allow for recovery. The funds will allow for the employee to be off and can be paid for, first out of the departmental budgets if they are able to sustain such costs for salary or from COVID-19 monies allocated from the Federal Government. Additional costs of callback and coverage can cause a potential deficient on a case-by-case basis.
Seconded by Brad Benoit
Six in Favor. Motion Carried.
Approved Minutes via mail
Moved by Harvey Drew to approve that MFN may resume practice by forwarding approved Council minutes via mail to each household.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.
Adjournment
Moved by Harvey Drew to adjourn council meeting for January 10, 2022
Seconded by Brad Benoit
Six in Favor. Motion Carried.
2020-07-07
Approval of Agenda
Moved by Brenda Jeddore to approve the agenda for July 7, 2020, with the following additions:
1. RCMP - ATV/Dirt Bike
2. Community Cultural Celebration
3. Purchase of House
4. Shooting Range
Seconded: Shayne McDonald
All in Favor. Motion Carried.
Approval of Minutes
Moved by Shayne McDonald to approve the minutes of June 15, 2020, & June 16, 2020, with noted amendments.
Seconded: Harvey Drew
All in Favor. Motion Carried.
In-Camera Session – HR Issue – Education
Moved by Shayne McDonald to move Council discussion to ‘in-camera.’
Seconded: Frank Benoit
All in Favor. Motion Carried.
Out of Camera Session
Moved by Frank Benoit to return to regular Council discussion.
Seconded: Harvey Drew
All in Favor. Motion Carried.
Discussion/Decision Captured From ‘In-Camera’ Session:
From the ‘in-camera’ session, Chief & Council agreed for the HR Coordinator to provide an update regarding an ongoing HR issue.
Rental Arrears – Housing
Moved by Shayne McDonald that Chief and Council support the Capital-Lands and Housing Department in their ongoing effort to address rental arrears, and as such, has instructed the Capital-Lands and Housing Manager to proceed with contacting tenants to address arrears; and be it further moved that if an effort is not made to address rental arrears, Capital-Lands and Housing, with Council’s support will be forced to proceed with necessary actions to address the outstanding arrears.
Seconded: Harvey Drew
All in Favor. Motion Carried
COVID-19 Expenditures
Moved by Harvey Drew to approve COVID-19 expenditures as presented by the Director of Finance, July 7/20, which include the following:
1. Essential Workers, Emergency Operations Center, First-responders, and Cleaners.
2. Overtime (Essential workers)
3. PPE and Essential Supplies
4. Security Checkpoint
5. Food Storage Facility
6. Election Costs
7. IT Supplies/software
8. CERB Adjustments
Seconded: Frank Benoit
All in Favor. Motion Carried.
COVID-19 Personal Time and Entitlement
Moved by Shayne McDonald that due to the COVID-19 Pandemic, as a ‘one time only’ basis, Council approve additional personal time and entitlement, up to a maximum of five days for full-time employees; seasonal employees, will be pro-rated based on their employment term.
Seconded: Brenda Jeddore
All in Favor. Motion Carried.
Cemetery Maintenance
Moved by Ada Roberts to support the Director of Capital-Lands & Housing Director in providing William Quann Sr. with scrap material from housing projects to be utilized for cemetery maintenance.
Seconded: Brad Benoit
All in Favor. Motion Carried
CRHSS Purchase
Moved by Shayne McDonald to provide approval to the Director of CRHSS (Conne River Health & Social Services) to proceed with purchasing a residential building from a community member.
Seconded: Harvey Drew
Voting in Favor (5)
Voting Against (1) – (Brad Benoit)
Motion Carried
Adjournment
Moved by Harvey Drew to adjourn the meeting of July 7, 2020.
Seconded By: Frank Benoit
All in Favor. Motion Carried.
2020-09-08
Agenda
Moved by Harvey Drew to approve the agenda for September 8, 2020, with the following additions:
1. Community Bear Issue
2. Exploits Motel
3. 2nd Band Council Resolution – Child & Family Services
Seconded by Ada Roberts.
All in favor. Motion Carried
Minutes Approval
Moved by Brad Benoit to approve the minutes of August 24, 2020.
Seconded by Ada Roberts
All in favor. Motion Carried
Christmas Turkeys and Hams
Moved by Harvey Drew to purchase Christmas turkeys & hams for 2020 and the costs to be allocated from the Vehicle Delivery Fund.
Seconded by Ada Roberts.
All in favor. Motion Carried
Band Member - Request
Moved by Shayne McDonald to approve the request for an exemption to the Residency policy to allow a Band member, who returned to the Reserve to live to apply to the Market Housing Program to construct a home.
Seconded by Brenda Jeddore.
All in favor. Motion Carried.
Band Member Request
Moved by Shayne McDonald to approve the request for employment from two community members who recently completed post-secondary. The two students will be employed through the Training & Economic Development Department, with funding allocated from MFN’s surplus funds. Be it further moved that the two students utilize the new federal government program that will allow employees to qualify for employment insurance benefits with 120 insurable hours of employment.
Seconded by Frank Benoit
All in favor. Motion Carried.
In-Camera Session – Tender Process (TRACT Consulting)
Moved by Ada Roberts to move Council discussion to ‘in-camera’ discussion.
Seconded by Brad Benoit
All in favor. Motion Carried.
In-Camera Session - End
Moved by Frank Benoit to resume to regular Council discussion.
Seconded by Brenda Jeddore
All in favor. Motion Carried.
Note: No discussion/decisions were captured from the in-camera session.
Travel Suspension
Moved by Ada Roberts to rescind the previous motion relating to employee travel suspension, and be it further moved that MFN employees are permitted to travel for business within the Atlantic Provinces as per MOH guidelines.
Seconded by Brenda Jeddore
All in favor. Motion Carried.
Adjournment
Moved by Harvey Drew to adjourn the meeting of September 8, 2020.
Seconded by Brenda Jeddore
All in Favor. Motion Carried.
2020-09-21
Agenda
Moved by Ada Roberts to approve the agenda for September 21, 2020.
Seconded By: Frank Benoit
All in Favor. Motion Carried
Christmas Sharing Tree
Moved by Shayne McDonald to continue with the Mi’kmaq Sharing Tree with funds allocated from the Vehicle Delivery Fund.
Seconded By: Frank Benoit
All in favor. Motion Carried
Little River Park - Tender
Moved by Ada Roberts to approve the recommendation from the Director of TEDD to re-post the tender for the Little River Park renovations for fourteen days.
Seconded by Frank Benoit
Voted in Favor (4) - (Chief voted for quorum).
Abstention (1) – (Shayne McDonald – Conflict)
Motion Carried.
Adjournment
Moved by Ada Roberts to adjourn the meeting of September 21/20.
Seconded by Brad Benoit
All in Favor. Motion Carried
2020-10 -05
Agenda
Moved by Shayne McDonald to approve the agenda for October 5, 2020, with five additional items.
1. Update - Possible Business Venture
2. Income Assistance Program
3. Private Business Request for Funding
4. Essential Workers Support – Update
5. Community Member – Inquiry
Seconded by: Harvey Drew
Voting in Favor - 5
1 - Absent (Brenda Jeddore)
Motion Carried.
Minutes
Moved by Shayne McDonald to approve the minutes of September 8/20 and September 21/20.
Seconded by: Ada Roberts
Voting in Favor - 5
1 Absent (Brenda Jeddore)
Motion Carried.
Council Resignation
Moved by Shayne McDonald that based on the information provided in the resignation letter signed by Councillor Brenda Jeddore, Council accept her resignation from Council.
Seconded by: Ada Roberts
Voting in Favor – 5
1 Absent (Brenda Jeddore)
Motion Carried.
By-Election Date
Moved by Harvey Drew that in conjunction with MFN’s Election Act, whereby Council has 60 days to call an election following a resignation by a Council member, the By-election is scheduled for November 19/20.
Seconded by: Brad Benoit
Voting in Favor - 5
1 Absent (Brenda Jeddore)
Motion Carried.
Geo-technical Assessment – New Subdivision
Moved by Harvey Drew to consult with the Director of Public Works and Capital-Lands and Housing before proceeding with contacting an engineering firm to complete a phased comprehensive geo-technical assessment in the new subdivision area and other identified areas with possible erosion issues; and be it further moved that a funding request to be forwarded to Indigenous Services Canada to offset the costs.
Seconded by: Frank Benoit
Voting in Favor - 5
1 Absent (Brenda Jeddore)
Motion Carried.
Band Member – Inquiry
Moved by Ada Roberts that the Public Works & Capital-Lands & Housing Department complete an investigation into the work outlined in a recent permit provided to a homeowner to ensure the level of work that has been completed meets what is outlined in the permit; and be it further moved that this area is included within the geo-technical assessment that will be completed by an engineering firm.
Seconded by: Harvey Drew
Voting in Favor - 5
1 Absent (Brenda Jeddore)
Motion Carried.
Requests – Assistance with Hydro
Moved by Shayne McDonald that with reference to assistance requests (ie repayable loan) pertaining to Hydro and other assistance requests, CRHSS will review each request and document the situation outlined by the individual and those receiving assistance will only be permitted to receive it ‘one time’; and, be it further moved that whereas MFN (Miawpukek First Nation) does not have specific funding to provide assistance of this nature, if the requests become too numerous MFN may consider cancelling this type of assistance.
Seconded by: Frank Benoit
Voting in Favor - 5
1 Absent (Brenda Jeddore)
Motion Carried.
Band Member – Request
Moved by Shayne McDonald that due to the family’s current medical issue, the Director of Public Works, in consultation with MFN’s HR Coordinator, contact First Light Friendship Center in St. John’s to determine if the Band Member can be hired as a ‘co-op’ employee for a period of 120 hours to qualify for EI benefits; and be it further moved funding will be provided through the Public Works Department.
Seconded by Harvey Drew
Voting in Favor - 5
1 Absent (Brenda Jeddore)
Motion Carried.
HUMI Software
Moved by Frank Benoit to allocate funds from unallocated CORE, in the amount of $3,600 to pilot HR (Human Resources) software as a digital solution for managing and optimizing the daily human resources tasks and HR goals of MFN.
Seconded by: Brad Benoit
Voting in Favor - 5
1 Absent (Brenda Jeddore)
Motion Carried.
Second Harvest – 2nd Order
Moved by Harvey Drew for the General Manager to procced with placing a second order to Second Harvest Food Rescue program on behalf of MFN.
Seconded by: Frank Benoit
Voting in Favor - 5
1 Absent (Brenda Jeddore)
Motion Carried.
Micro Business Requests – Funding
Moved by Shayne McDonald that private businesses who incur additional costs due to COVID-19, are responsible for applying directly to the federal government programs.
Seconded by: Frank Benoit
Voting in Favor – 5
Motion Carried.
Adjournment
Moved by Shayne McDonald to adjourn the meeting of October 5, 2020.
Seconded by: Ada Roberts
Voting in Favor - 5
1 Absent (Brenda Jeddore)
Motion Carried.
2020-10-19
Agenda Approval
Moved by Brad Benoit to approve the October 19, 2020 agenda.
Seconded by Frank Benoit
All in Favor. Motion Carried
Approval of Minutes
Moved by Harvey Drew to approve the October 5, 2020 minutes
Seconded by Ada Roberts
All in Favor. Motion Carried
Request - Coast of Bays Contracting
Moved by Harvey Drew that the Director of Capital-Lands & Housing works with Coast of Bays Contracting on the logistics of developing a commercial lot, and be it further moved that recommendations to be presented to Council for review and approval.
Seconded by Frank Benoit
All in Favor. Motion Carried
Band Calendar - Approval
Moved by Frank Benoit to approve the 2021 MFN calendar, including the March 18th holiday honoring essential workers.
Seconded by Harvey Drew
All in Favor. Motion Carried
In-Camera Session
Moved by Frank Benoit to move council discussion to In-Camera
Seconded by Brad Benoit
All in Favor. Motion Carried
Out of Camera Session
Moved by Harvey Drew to return to regular Council discussion
Seconded by Brad Benoit
All in Favor. Motion Carried
Discussion captured from the in-camera session:
* The Director of CRHSS provided an update on two case files.
Adjournment
Moved by Frank Benoit to adjourn the meeting of October 19, 2020
Seconded by Harvey Drew
All in Favor. Motion Carried
2020-11-04
Agenda Approval
Moved by Harvey Drew to approve the agenda for November 2, 2020, with two additional items:
1. Market Housing
2. Employee Representative
Seconded by Frank Benoit
All in Favor. Motion Carried
In-Camera Session
Moved by Harvey Drew that due to the sensitive nature of the items to be discussed, Council move to in-camera.
Seconded by Ada Roberts
All in Favor. Motion Carried
Out of In-Camera Session
Moved by Frank Benoit to return to regular Council discussion.
Seconded by Brad Benoit
All in Favor. Motion Carried
Salvation Army – Donation Request
Moved by Harvey Drew to donate $100 to Salvation Army in Central to assist their garage for their Emergency Disaster Service vehicle.
Seconded by Frank Benoit
All in Favor. Motion Carried
Coast of Bays Contracting – Land Allocation
Moved by Harvey Drew that MFN’s Lands Manager proceed with issuing a permit to Coast of Bays Contracting Limited; and be it further moved that all Coast of Bays Contracting equipment will be relocated to the approved site by June 1, 2021; and finally be it moved that a possible extension may be considered at the next meeting.
Seconded by Ada Roberts
All in Favor. Motion Carried
Joint Mayors Committee – MFN Representative
Moved by Harvey Drew to appoint the Director of CRHSS as MFN’s representative on the Joint Mayors Committee.
Seconded by Chief Joe
All in Favor. Motion Carried
Employee Representative
Moved by Frank Benoit that the Human Resources Coordinator, to proceed with seeking a representative to support employees when dealing with HR issues.
Seconded by Harvey Drew
All in Favor. Motion Carried
Adjournment
Moved by Ada Roberts to adjourn the meeting of November 2, 2020
Seconded by Brad Benoit
All in Favor. Motion Carried
2020-11-30
Approval of Agenda
Moved by Frank Benoit to approve the agenda for November 30, 2020 with the following additions:
1. Support Letter for Matador Mining
2. Early Closure
Seconded by Brad Benoit
All in Favor. Motion Carried
Early Closure
Moved by Greg Jeddore to approve the recommendations from the Director of CRHSS to have an early closure of December 14, 2020 due to the second wave of COVID-19. Further moved, essential workers such as the Clinic and Gas Bar will still be needed as required and further moved, the Information Officer will send a notice to the community asking rotational workers to check in with the Clinic upon arrival, as they may require additional support.
Seconded by Shayne McDonald
All in Favor. (Ada Roberts abstains).
Motion Carried
Band Member Request
Moved by Harvey Drew to support the decision of the Director of Public Works to deny compensation for damages to community members vehicle.
Seconded by Shayne McDonald
All in Favor. (Frank Benoit abstains).
Motion Carried
Band Member Request
Moved by Frank Benoit to go to In-Camera Session.
Seconded by Greg Jeddore
All in Favor. Motion Carried
Moved by Frank Benoit to resume regular Council discussion.
Seconded by Harvey Drew
All in Favor. Motion Carried
Band Member Request
Moved by Harvey Drew to approve that the Director of CLH to proceed with Band member request for housing repairs due to health concerns.
Seconded by Shayne McDonald
All in Favor. Motion Carried
Budget Process
Moved by Shayne McDonald for the Director of Finance to proceed with the previous years budget process.
Seconded by Greg Jeddore
All in favor. Motion Carried
Education Request
Moved by Harvey Drew to donate $100 to the Grade 12 class to assist with their graduation; and, be it further moved they can host jeans month in January 2021 in support of the grade 12 graduation.
Seconded by Brad Benoit
All in favor. Motion Carried
First Nations Water Authority
Moved by Harvey Drew to accept the offer with the First Nations Water Authority to participate in the SCADA Master Plan and Asset Management Plan at no cost to MFN, and, be it further moved and communicated to the First Nations Water Authority that this does not obligate MFN to be a part of their First Nations Water Authority.
Seconded by Frank Benoit
All in favor. Motion Carried
TEDD Acting Director Request
Moved by Ada Roberts to approve the recommendations from the TEDD acting Director to realign the Administrative position from the TEDD department from a two six-month positions to a full time position and be it further moved it will be realigned from a Clerk 1 to a Clerk 2 level position.
Seconded by Brad Benoit
All in favor. Motion Carried
Clearwater Seafood Inc. Update
Moved by Harvey Drew to stay with one unit from Clearwater Seafood Inc. and be it further moved to proceed with a risk analysis in regard to purchasing a second unit from Clearwater Seafoods Inc.
Seconded by Greg Jeddore
All in Favor. Motion Carried
Matador Mining Support Letter Request
Moved by Ada Roberts for the Director of Justice to draft a letter to Matador Mining regarding MFN's 'possible' future involvement in mining ventures.
Seconded by Brad Benoit.
All in Favor. Motion Carried
Adjournment
Moved by Harvey Drew to adjourn the meeting of November 30, 2020.
Seconded by Frank Benoit
All in Favor. Motion Carried
2019
2019 01 28
Agenda
Moved by Howard Jeddore to approve the agenda for January 28, 2019 with three additional items:
- Independent Contractors – Insurance Liability Mitigation
- Approval – External Investigator
- Cruise Ship Donation – Administration
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Minutes
Moved by Brenda Jeddore to approve the minutes of November 19, 2018
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Band Member – Concern (Side Road)
Moved by Shayne McDonald that the General Manager follow up with the Director of Public Works, other relevant departments and staff to develop criteria on what constitutes a by-road and the level of maintenance that is required by Public Works and the responsibility of the home owner by the next Council meeting.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Band Member – No Pet Policy (Apartments)
Moved by Shayne McDonald to uphold the ‘no pet’ policy enacted by the Capital-Lands & Housing department for rental units.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
St. Anne’s School – Request
Moved by Dennis Benoit to uphold Council’s previous decision to vertically move St. Anne’s School Receptionist to Administrative Assistant.
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Conne River Outfitting
Moved by Shayne McDonald that the General Manager follow up with the Band Member circulating a petition on the divestiture of Conne River Outfitting to signal our continued commitment to communicate with the community on an ongoing basis as we proceed with the divesture of Conne River Outfitting to ensure accountability and transparency.
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Band Member – Request
Moved by Brenda Jeddore to approve the request from Harvey Drew to continue to use and maintain the cabins located at Big Joe and Kaegodek based on his long history of use and maintenance of the trapline and area. All future request for use of these cabins will be directed to the Chief under his Culture & Traditions portfolio.
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Elder – Request for Assistance
Moved by Brenda Jeddore that since the Band Member does not fit within the criteria of Band assistance programs, the request for fire wood is denied.
Seconded by: Shayne McDonald
All in Favor. Motion Carried
Staff Member (CRHSS) – Request for Leave of Absence & Residency Exemption
Moved by Shayne McDonald in that on-reserve residency status impacts an individual’s availability for on reserve programs and services of which employment is the most significant therefore; individuals granted leave from their employment position will maintain their on-reserve residency status for the duration their employment leave, if it does not exceed one year.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Elder’s Request
Moved by Howard Jeddore to approve modifications to the elder’s home for medical reasons and for MFN to allocate $3500 for material costs from the Vehicle Delivery Fund.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Evacuation Protocols – Emergency Preparedness
Moved by Brenda Jeddore to approve the draft Evacuation Protocols under MFN’s Emergency Preparedness.
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Policy - Vehicle Rental
Moved by Dennis Benoit to forward the Vehicle Rental Policy to the community for feedback.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Stealing Mary – Production
Moved by Dennis Benoit to purchase a copy of Stealing Mary production video from Intergovernmental Secretariat.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Medium – Shawn Leonard
Moved by Dennis Benoit to deny the request from medium Shawn Leonard to visit the community to do filming.
Seconded by: Shayne McDonald
All in Favor. Motion Carried
In Camera
Moved by Shayne McDonald to take Council discussion to ‘in-camera’.
Seconded by Dennis Benoit
All in Favor. Motion Carried
Moved by Howard Jeddore to return to regular Council discussion.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Consensus: Chief & Council agreed to bring forward Council attendance in accordance with MFN’s Governance Code at the next scheduled Council meeting.
Risk Mitigation – Liability & Insurance
Moved by Dennis Benoit to accept the proposed amendments to the independent contractor-workplace injury coverage and risk mitigation.
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Independent Investigator & External Legal Counsel
Moved by Dennis Benoit to allocate funding from Vehicle Delivery Fund, should TEDD not have enough funds to cover all or part of the costs.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Cruise Ship Fund Raising Dollars
Moved by Brenda Jeddore that all requests for funding raised from the cruise ship visit to contribute to events are forwarded to Council for review and approval.
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Adjournment
Moved by Fernando Jeddore to adjourn the meeting of January 28, 2019.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
2019 02 11
Agenda
Moved by Howard Jeddore to approve the agenda for February 11, 2019 with four additional items:
- Band Council Resolution
- Council Attendance
- Mental Health Social Worker Position
- Hiring Policy – Amendment
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Minutes
Moved by Shayne McDonald to approve the minutes of January 28, 2019
Seconded by: Howard Jeddore
All in Favor. Motion Carried
In Camera Session
Moved by Fernando Jeddore to take Council discussion to ‘in-camera’
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Moved by Howard Jeddore to return to regular Council discussion
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Consensus: Chief & Council will undertake an appraisal of the home of two community members so that it can facilitate potential discussions pertaining to right of first refusal to purchase the home. If the house is being sold to a private buyer, the homeowner will inform Council immediately and the Band can waive its right of first refusal and cancel the appraisal process.
Personal Vehicle Policy
Moved by Shayne McDonald to amend the personal vehicle policy in that when employees receive truck rental, they would continue to receive it except when they take annual leave, business travel & Christmas holidays.
Seconded by: Brenda Jeddore
1 Abstention – (Fernando Jeddore – Conflict of interest)
4 voting in favor
Motion Carried.
National Centre for Collaboration
Moved by Brenda Jeddore that MFN participate in The National Centre for Collaboration in Indigenous Education
Seconded by: Shayne McDonald
All in Favor. Motion Carried.
Budgets
Moved by Shayne McDonald to approve departmental budgets for 2019-2020 at prior year level and implement the 2% wage increase across the board.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Council Attendance
Moved by Brenda Jeddore that as per the Governance Code, Section 17.2 (f) a letter will be forwarded to the Council member currently working away to determine if his schedule can accommodate Council meetings in the future.
Seconded by: Fernando
All in Favor. Motion Carried.
Mental Health Social Worker Position
Moved by Shayne McDonald in that the recruitment for the new Social Worker Supervisor was unsuccessful, Council directs the General Manager to proceed with sole sourcing, if sole sourcing is not successful, MFN will consider another period of advertisement and recruitment.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Hiring Policy Amendment
Moved by Dennis Benoit that the General Manager to work with the Policy Committee and Directors to develop criteria for sole sourcing (direct recruitment) when requested by a Director as the best possible option for recruitment within MFN.
Seconded by: Shayne McDonald
All in Favor. Motion Carried.
Adjournment
Moved by Dennis Benoit to adjourn the meeting of February 11, 2019
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
2019 03 11
Agenda
Moved by Dennis Benoit to approve the agenda for March 11, 2019.
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Minutes
Moved by Brenda Jeddore to approve the minutes of February 11, 2019.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
2019 03 25
Agenda
Moved by Shayne McDonald to approve agenda for March 25, 2019 with two additional items:
- Band Council Resolution for 2019-2020 - Jordan’s Principle Request
- Budget Approval
Seconded by: Brenda Jeddore
All in Favor. Motion carried
Minutes
Moved by Brenda Jeddore to approve the minutes of March 11, 2019
Seconded by: Fernando Jeddore
All in Favor. Motion carried
Band Member Request
Moved by Howard Jeddore that based on current policy pertaining to funding support under TEDD’s Post-Secondary program, the student’s appeal for additional funding is declined.; be it further moved that TEDD proceed with reviewing Post-Secondary program funding levels.
Seconded by: Fernando Jeddore
All in Favor. Motion Carried.
Donation Request – Kiwanis
Moved by Shayne McDonald that based on current donation policy, MFN approve $100 per student (9) with attending the Kiwanis Festival.
Seconded by: Brenda Jeddore
3 – Council Members & Chief - Voted in Favor (Chief voted due to lack of quorum)
1 Abstention (Howard Jeddore- Conflict due to family connection)
Band Member - Request
Moved by Shayne McDonald that based on the information provided by the Director of Capital-Lands and Housing pertaining to acceptable electrical and plumbing quotes, the cost of the community member’s bathtub installation be allocated from the Vehicle Delivery Fund.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Request for Assistance
Moved by Shayne McDonald to deny the request from a Band Member for assistance to build a
trapper cabin based on the following:
- The program has no funds remaining for fiscal year 2018- 2019
- The program is designed to help with maintenance and repair, not new construction.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Lions Club
Moved by Brenda Jeddore to approve the request by Miawpukek Lion’s Club to utilize the old school gym for a card party, during the month of April 2019.
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Donation Requests – 2
Moved by Shayne McDonald that based on MFN current donation policy, the following donations are approved:
- $100 - Mary Stride to attend a National Dart Tournament
- $100 – Zoe McDonald to attend a National Wrestling Tournament.
Seconded by: Howard Jeddore
All in Favor. Motion carried
Evacuation Project - Follow Up
Moved by Howard Jeddore to sign the Band Council Resolution and forms for the Disaster Evacuation Plan
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
4 Voting in Favor (Chief voted due to lack of quorum)
Request for Early Employment
Moved by Brenda Jeddore that additional information is required from the Director of Natural Resources, Manager of Employment Services (Job Creation) and the community member regarding the leave of absence request from the Natural Resources Department.
Seconded by: Howard Jeddore
All in Favor. Motion carried
4 Voting in Favor (Chief voted due to lack of quorum)
CACP Survey (Canadian Associations of Chiefs of Police)
Moved by Brenda Jeddore that based on the information provided, Miawpukek First Nation participate in the CACP survey.
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
4 Voting in Favor (Chief voted due to lack of quorum)
Closure of Cablevision
Moved by Brenda Jeddore to accept the recommendation from the Interim Director of Training & Economic Development to decommission Miawpukek Cable Vision by March 31, 2019 and be it further move to proceed with online community bingo broadcasting following a six-month transition period.
Seconded by: Howard Jeddore
All in Favor: Motion Carried
4 Voting in Favor (Chief voted due to lack of quorum)
Budget Approval
Moved by Howard Jeddore that based on the information provided by the Director of Finance, Council approve the 2019-2020 budgets for Miawpukek First Nation.
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
4 Voting in Favor (Chief voted due to lack of quorum)
Adjournment
Moved by Howard Jeddore to adjourn the meeting of March 25, 2019
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
4 Voting in Favor (Chief voted due to lack of quorum)
2019 05 06
Agenda
Moved by Howard Jeddore to approve the agenda for May 6, 2019 with one additional item.
- Employment Services Program
Seconded by: Dennis Benoit
Voting in Favor – 5
Absent - 1
Motion Carried.
Minutes
Moved by Brenda Jeddore to approve the minutes of April 8, 2019
Seconded by: Howard Jeddore
Voting in Favor – 5
Absent – 1
Motion Carried.
Truck Rental Policy
Consensus: Chief & Council agreed to reaffirm the Truck Rental Policy.
Employment Services
Moved by Brenda Jeddore to amend the Employment Services policy to reflect on-Reserve Band members turning 20 within the fiscal year, will be permitted to work under this program.
Seconded by: Dennis Benoit
Voting in Favor – 5
Absent – 1
Motion Carried.
Band Member – Appeal
Moved by Dennis Benoit to deny the appeal since there is no program available to assist her; and be it further moved that the request will be forwarded to the Director of CRHSS for review.
Seconded by: Fernando Jeddore
Voting in Favor – 5
Absent – 1
Motion Carried.
Annual Assembly
Moved by Howard Jeddore to schedule the 2019 Annual Assembly for September 24-27.
Seconded by: Dennis Benoit
Voting in Favor – 5
Absent – 1
Motion Carried.
Council Meeting – Summer Schedule
Moved by Howard Jeddore that Council meetings, during the months of July & August 2019, be held as required, not bi-weekly as per regular schedule
Seconded by: Brenda Jeddore
Voting in Favor – 5
Absent – 1
Motion Carried.
Adjournment
Moved by Howard Jeddore to adjourn the meeting of May 6, 2019.
Seconded by: Fernando Jeddore
Voting in Favor – 5
Absent – 1
Motion Carried.
2019 05 21
Agenda
Moved by Howard Jeddore to approve the agenda for May 21, 2019 with two additional items:
- Update – Coast Guard Auxiliary
- Net Cleaning Boat
Seconded by: Brenda Jeddore
4 Voting in Favor (Chief voted for quorum)
Minutes
Moved by Brenda Jeddore to approve the minutes of May 6, 2019
Seconded by: Howard Jeddore
4 Voting in Favor (Chief voted for quorum)
Land Extension
Moved by Howard Jeddore that with reference to the land extension request from two family members, Council agreed that the Lands Manager meet with the Director of Justice to review the file and provide recommendation at the next meeting or alternately, both parties can avail of mediation through MFN’s Justice Department.
Seconded by: Brenda Jeddore
4 Voting in Favor (Chief voted for Quorum)
Band Member – Request for Update
Moved by Howard Jeddore for the General Manager and the Director of Justice meet with the Director of Public Works to review the by-road file and determine how to proceed to ensure future road issues do not reoccur and the definition of a by-road is clearly defined; and be it further moved that Public Works staff be consulted to see if it is appropriate to grade the driveway in the very near future.
Seconded by: Misel Joe
4 Voting in Favor (Chief voted for Quorum)
Adjournment
Moved by Shayne McDonald to adjourn the meeting of May 21, 2019
Seconded by: Brenda Jeddore
4 Voting in Favor (Chief voted for Quorum)
2019 06 03
Agenda
Moved by Howard Jeddore to approve the agenda for June 3, 2019 with one additional item.
- Urban Reserve
Seconded by: Brenda Jeddore
Voting in Favor – 4
Absent - 2
Motion Carried.
Minutes
Moved by Brenda Jeddore to approve the minutes of May 20, 2019 with minor edits.
Seconded by: Howard Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried.
Photography Proposal
Moved by Dennis Benoit to request more information from Jonathan Dellardyle regarding the photography compilation proposal.
Seconded by: Brenda Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried.
Residency Request
Moved by Brenda Jeddore to grant conditional approval to Ryan Jeddore and Danielle Benoit the empty three-bedroom apartment in the new apartment building as indicated to be available by Fernando Jeddore pending appropriate financial documentation.
Seconded by: Howard Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried.
Community Member Request
Moved by Dennis Benoit to create a policy (GM, Public Works, and Legal) regarding non-band members being buried at the Miawpukek Cemetery.
Seconded by: Howard Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried.
Band Member Request
Moved by Howard Jeddore to recommend the Band Member apply for special loan for airfare. The loan will be repaid via payroll deductions on a pre-approved schedule. The co-signer requirement will be waived for this occasion only.
Seconded by: Brenda Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried
In-Camera Session
Moved by Howard Jeddore to go in camera
Seconded by: Fernando Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried
Moved by Howard Jeddore to move out of in camera session
Seconded by: Fernando Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried
Community Member Request
Moved by Dennis Benoit to have the Director of Justice write a letter to follow-up with concerned individual regarding peace bond.
Seconded by: Brenda Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried.
Food Fishery Request
Moved by Dennis Benoit to refer community member to Director of Natural Resources for follow-up under CFS.
Seconded by: Howard Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried.
Natural Resources Administrative Assistant Request
Moved by Brenda Jeddore to stay with current policy and keep three positions as they exist.
Seconded by: Howard Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried
In-Camera Session
Moved by Howard Jeddore to go in camera
Seconded by: Fernando Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried
Employee Appeal
Moved by Brenda Jeddore to deny reclassification request.
Seconded by: Dennis Benoit
Voting in Favor – 4
Absent – 2
Motion Carried.
Band Member request
Moved by Dennis Benoit for Band Member to follow-up with case manager/social worker on request for financial assistance.
Seconded by: Brenda Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried.
Moved by Howard Jeddore to move out of in camera session
Seconded by: Dennis Benoit
Voting in Favor – 4
Absent – 2
Motion Carried
Law Society NL
Moved by Howard Jeddore to have the Director of Justice follow-up with the Law Society of NL for dates for a community visit.
Seconded by: Brenda Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried.
Urban Reserve Feasibility and Addition to Reserve Designation
Moved by Howard Jeddore that GM and Director of Justice work with consultant to proceed with entering negotiations regarding possible purchase price of Exploits Valley motel and surrounding lands as part of Urban Reserve Feasibility Study and addition to Reserve Designation.
Seconded by: Fernando Jeddore
Voting in Favor – 4
Absent – 2
Motion Carried.
Adjournment
Moved by Dennis Benoit to adjourn the meeting of June 3, 2019.
Seconded by: Fernando Jeddore
Voting in Favor – 4 Absent – 1
Motion Carried.
2019 06 20
Appendix - Record of Decisions June 20/19
Agenda
Moved by Fernando Jeddore to approve the agenda for June 20, 2019 with two additional items.
- Guardian Vessel – Repower
- Lawnmower – Cemetery Maintenance
Seconded by Howard Jeddore
4 Voting in Favor
2 Absent
Motion Carried.
Minutes
Moved by Brenda Jeddore to approve the minutes of June 3, 2019 with noted amendments.
Seconded by Howard Jeddore
4 Voting in Favor
2 Absent
Motion Carried.
Military Services Book – Request for MFN Advertisement
Moved by Brenda Jeddore for MFN to proceed with a ¼ page advertisement in the Military Services Book with the cost of $425 being allocated from Vehicle Delivery Fund.
Seconded by Howard Jeddore
4 Voting in Favor
2 Absent
Motion Carried.
Band Member – Road Concern
Moved by Shayne McDonald that the road that services Greg Jeddore and other residences as indicated by Band legal counsel meets the Indigenous Service Canada and Federal Transport Canada definition of a public road (ie: services 3 or more residences) and as such the repairs to the road shall be absorbed by the Department of Public Works. Be it further moved that the Department of Public Works review its winter clearing and maintenance of the road with the view that maintenance will be completed to the end of the road.
Seconded by Brenda Jeddore
4 Voting in Favor
2 Absent
Motion Carried.
Band Member – Request
Moved by Shayne McDonald to uphold the current Housing Policy in which rental arrears has to be repaid prior to Band Members qualifying for rental units.
Seconded by Fernando Jeddore
4 Voting in Favor.
2 Absent
Motion Carried.
Student Appeal
Moved by Shayne McDonald that in relation to the student’s appeal, Council has directed TEDD to review its policies to determine if students that are part-time for documented medical reasons should be deemed part time and eligible for student summer employment and be it further moved that if this does not present a viable solution, that the parent of the student is permitted to avail of a special loan outside of current policy.
Seconded by Fernando Jeddore
4 Voting in Favor
2 Absent
Motion Carried.
Licensed Practical Nurse (LPN)
Moved by Brenda Jeddore that the LPN position, that was posted, be reclassified from two six-month positions to full-time based on the fact there was only one applicant who was already filling the remaining ½ position.
Seconded by Shayne McDonald
4 Voting in Favor
2 Absent
FJ Wadden & Sons
Moved by Howard Jeddore to re-direct this request to the Department of Public Works regarding procurement of supplies.
Seconded by Brenda Jeddore
4 Voting in Favor (Chief voted for quorum)
2 Absent (Shayne stepped out of the room to take a call)
Policy – Respectful Workplace
Moved by Shayne McDonald to approve ‘in-principle’ the Respectful Workplace policy and the General Manager to proceed with in-serving staff as per the Canada Labor Code Part II and the ‘draft’ policy will be forwarded to the community to solicit feedback prior to final approval by Chief & Council.
Seconded by Fernando Jeddore
4 Voting in Favor
2 Absent
Motion Carried.
Donation Request
Moved by Shayne McDonald to donate $100 to Royal Lepage Foundation fundraiser from the Vehicle Delivery Fund.
Seconded by Brenda Jeddore
4 Voting in Favor
2 Absent
Motion Carried.
Canoe Journey
Moved by Shayne McDonald to decline the request with respect to the 2019 Pulling Together Canoe Journey in BC due to cost considerations and as well we will consider the merit of a similar community event in 2020.
Seconded by Howard Jeddore
4 Voting in Favor.
2 Absent
In-camera Session
Moved by Howard Jeddore to move Council discussion to ‘in-camera’.
Seconded by Fernando Jeddore
4 voting in Favor.
2 Absent
Motion Carried.
Moved by Howard Jeddore to return to regular Council discussion. Seconded by Fernando Jeddore
4 Voting in Favor
2 Absent
Motion Carried.
Off Reserve Band Member – Request (Background & context discussed in-camera)
Moved by Shayne McDonald to deny the request from a Band member to enter into a customary care agreement on the basis that the individual and family, in question, is residing out of province and the request exceeds our capacity.
Seconded by Howard Jeddore
4 Voting in Favor
2 Absent
Motion Carried.
Cemetery Maintenance Program
Moved by Shayne McDonald to purchase a ride-on lawn mower and a whipper snipper for cemetery maintenance program and funds to be allocated from the Vehicle Delivery fund.
Seconded by Howard Jeddore
4 Voting in Favor
2 Absent
Motion Carried.
Residency Request
Moved by Brenda Jeddore to grant Jesse Benoit (Adam Drake) on-reserve residency status based on meeting all required criteria.
Seconded by Fernando Jeddore
4 Voting in Favor
2 Absent
Motion Carried.
Adjournment
Moved by Fernando Jeddore to adjourn the meeting of June 20, 2019.
Seconded by Howard Jeddore
4 Voting in Favor
2 Absent
Motion Carried.
2019 07 04
Appendix - Record of Decisions
July 4, 2019
Agenda
Moved by Howard Jeddore to approve the agenda for July 4, 2019
Seconded by Brenda Jeddore
2 Absent (Shayne McDonald & Corey John)
4 Voting in Favor (Quorum)
Motion Carried.
Documentary – In Search of Roots
Moved by Dennis Benoit to sign a ‘conditional consent’ for the French filmmakers to gather content for their documentary in Search of Roots pursuant to a signed contract granting MFN final approval and consent over the content of the final product. Failure to sign the contract will result in revoked participation and consent for material.
Seconded by Brenda Jeddore
2 Absent (Shayne McDonald & Corey John)
4 Voting in Favor. (Quorum)
Motion Carried
MOU – Cancer Care
Moved by Howard Jeddore to approve the Memorandum of Understanding to participate with Eastern Regional Health Authority in a collaborative effort to implement a First Nation Cancer Initiative under the Canadian Partnership Against Cancer (CPAC) Funding Agreement.
Seconded by Dennis Benoit
2 Absent (Shayne McDonald & Corey John)
4 Voting in Favor. (Quorum)
Motion Carried
Early Childhood Education Positions (2)
Moved by Dennis Benoit to deny the request from the Director of Conne River Health & Social Services with respect to the two Early Childhood Education positions being filled internally and for Council to abide with MFN’s current Hiring policy and proceed to post.
Seconded by Brenda Jeddore
1 voting against (Howard Jeddore)
2 voting in favor (Dennis Benoit & Brenda Jeddore)
1 Abstaining (Fernando Jeddore - due to conflict)
2 Absent (Corey John & Shayne McDonald)
No Quorum Met
Band Member
Moved by Dennis Benoit to redirect the request from the Band member, regarding upgrade of land through Jordan’s Principle, back to the Coordinator of the program.
Seconded by Brenda Jeddore
4 voting in Favor.
2 Absent (Corey John & Shayne McDonald)
Motion Carried (Quorum)
Cannabis Boutique
Moved by Denins Benoit for the request to restructure the staffing between the Cannabis Boutique and Conne River Gas Bar back to the acting Director of TEDD for further information.
Seconded by Fernando Jeddore
4 voting in Favor.
2 Absent (Corey John & Shayne McDonald)
Motion Carried (Quorum)
Public Safety Message
Moved by Dennis Benoit for the Information Manager proceed with posting public safety messages to MFN’s Facebook page reminding everyone to adhere to signage and exercise extreme caution when driving through construction areas especially as it relates to distracted driving.
Seconded by Brenda Jeddore
4 voting in Favor.
2 Absent (Corey John & Shayne McDonald)
Motion Carried (Quorum)
Archeological Research Project – Miquelon
Moved by Brenda Jeddore for MFN to participate in the Miquelon Archeological Research Project as it will be of no cost to MFN and it will provide us important historical information.
Seconded by Fernando Jeddore
4 voting in Favor.
2 Absent (Corey John & Shayne Mcdonald)
Motion Carried (Quorum)
Band Member – Request
Moved by Dennis Benoit to deny the request from the Band member to submit an apartment application after the application deadline due to recent personal circumstances.
Seconded by Brenda Jeddore
4 voting in Favor.
2 Absent (Corey John & Shayne McDonald)
Motion Carried (Quorum)
Note: Shayne Mcdonald joined the meeting at 4:00 pm.
Donation Request – Band Members (2)
Moved by Shayne McDonald to donate $100 to each of the athletes attending the Atlantic Indigenous Games
Seconded by Brenda Jeddore
4 voting in Favor.
1 Absent (Corey John)
Motion Carried (Quorum)
APTN Documentary
Moved by Shayne McDonald to approve the request from APTN to visit Conne River to complete a film on cooking of traditional food.
Seconded by Howard Jeddore
4 voting in Favor.
1 Absent (Corey John)
Motion Carried (Quorum)
Conne River Outfitting – Sale
Moved by Shayne Mcdonald to reaffirm the initial deadline date of July 11, 2019 for Coast of Bays Contracting to provide confirmation of funding to purchase Conne River Outfitting on the basis that an extension beyond July 11, 2019, is not a guarantee that funding will be secured and the longer we wait before cancelling hunts the greater the risk MFN faces with respect to litigation, and be it further moved that if confirmation is not received by the deadline date, MFN proceed with cancelling the 2019 hunts and contacting all of the hunters to provide information, and then proceed to public tender.
Seconded by Brenda Jeddore
4 voting in Favor.
1 Absent (Corey John)
Motion Carried (Quorum)
Note: Fernando Jeddore left the meeting at 5:00 pm. Quorum remained – Dennis Benoit, Shayne McDonald, Howard Jeddore & Misel Joe
Training & Economic Development Department – Director Position
Moved by Shayne Mcdonald to endorse the plan as presented by the General Manager for the recruitment and training of the Director of TEDD on the basis that the final plan and costing has yet to be developed and determined, and be it further moved that this process is adopted moving forward when recruiting.
Seconded by Dennis Benoit
4 voting in Favor.
1 Absent (Corey John)
Motion Carried (Quorum)
Adjournment
Moved by Dennis Benoit to adjourn the meeting of July 4, 2019.
Seconded by Brenda Jeddore
4 voting in Favor.
2 Absent (Corey John & Shayne McDonald)
Motion Carried (Quorum)
2019 08 04
Approval of Agenda
Moved by Howard Jeddore to approve the April 8,2019 agenda with one addition:
- Band Member Request
Seconded by Corey John
All in favor. Motion Carried
Approval of Minutes
Moved by Brenda Jeddore to approve the minutes of March 25th, 2019, with a few minor amendments.
Seconded by Howard Jeddore
All in favor. Motion carried
Employment request
Moved by Dennis Benoit to defer request to discuss further with General Manager.
Seconded by Corey John
All in favor. Motion carried
In camera
Moved by Brenda Jeddore to move Council discussions to “in camera’.
Seconded by Corey John
All in favor. Motion carried.
Moved by Dennis Benoit to return to regular Council Meeting.
Seconded by Corey John
All in favor. Motion carried
Band Member Request
Moved by Corey John to approve the request for a loan for a Band members Hydro, outside of current policy. Repayment stipulations will be formulated with Finance Department as directed by Council.
Seconded by Fernando Jeddore
All in favor. Motion carried
Adjournment
Moved by Howard Jeddore to adjourn the meeting of April 8, 2019.
Seconded by Dennis Benoit
All in favor. Motion carried.
2019 09 10
Record of Decisions
September 10, 2019
Approval of Agenda
Moved by Dennis Benoit to approve the agenda of September 10, 2019 with two additions
Seconded by Howard Jeddore
All in Favor Motion carried
Approval of Minutes
Moved by Brenda Jeddore to approve the minutes of June 20th, 2019 and July 4th, 2019 with noted amendments.
Seconded by Fernando Jeddore
All in Favor Motion carried
Elder Request
Moved by Brenda Jeddore to approve the Elder’s request for assistance to modify his bathroom due to a medical condition. Be it further moved that the funds will come from the Vehicle Delivery Fund.
Seconded by Shayne McDonald
All in Favor Motion Carried
Band Member Request
Moved by Howard Jeddore to move to “in-camera” session
Seconded by Fernando Jeddore
Moved by Dennis Benoit to come out of “in camera” session and return to regular council meeting.
Seconded by Shayne McDonald
Motions captured in camera:
Moved By Brenda Jeddore Moved that with respect to two (2) household located on reserve that are approximate to each other and experiencing cooperative issues over a shared driveway, Chief and Council require that each household lot will be surveyed along with the shared driveway. The surveyed lot will be the basis of a CP allotment to each band member. The shared driveway will be an easement in which both households have a right of use. The right of use for the driveway easement will have rules pertaining to right of unobstructed use which must be adhered to by both households.
Seconded By Fernando Jeddore
All in favor Motion Carried
Criminal Record Check
Moved by Shayne McDonald Regarding a non band member requesting permission to be an on-reserve resident, Chief and Council shall defer granting final permission pending the outcome of a meeting with the applicant and their probation officer. The meeting will take place in the near future and shall involve the applicant (and their support persons), Chief and Council, band lawyer, and the residency committee
Seconded By Fernando Jeddore
All in favor Motion carried
Employee Request
Moved by Brenda Jeddore to deny the request for wage increase as the job functions of the Cannabis Boutique clerks are different from the gas bar clerks.
Seconded by Dennis Benoit
All in Favor Motion carried
COB (Coast of Bays Contracting) Land Survey
Moved by Dennis Benoit that COB be presented with the survey of the Public Works Lot and the COB lot located at MFN pw depot. It is further moved that MFN legal negotiate a reasonable period of time for COB to vacate the area that they are occupying that extends beyond their lot. Seconded by Fernando Jeddore
All in favor Motion Carried
Lands Transactions Forms
Moved by Dennis Benoit to approve required forms for Lands Transaction
Seconded by Shayne McDonald
All in Favor Motion carried
Christmas Turkeys
Moved by Howard Jeddore that the 2019 Household turkeys will be ordered through the Gas Bar and paid through the vehicle delivery fund.
Seconded by Brenda Jeddore
Mi’kmaq Sharing Tree
Moved By Brenda Jeddore to continue with the Sharing Tree for the 2019 season and cost to be covered by vehicle delivery fund.
Seconded By Dennis Benoit
All in Favor Motion Carried
Assembly- Old School
Moved By Howard Jeddore to have the Annual Assembly at the old school, and to coordinate with Rene Jeddore to scope out the logistics from the new school.
Seconded By Fernando Jeddore
All in favor Motion Carried
Respectful Workplace Policy
Moved by Shayne McDonald to approve the Respectful Workplace Policy as presented except for one recommendation that was highlighted in yellow to be removed.
Seconded By Dennis Benoit
All in Favor Motion Carried
Donation Request
Moved By Brenda Jeddore to approve the amount of $100 to the STRIDES Kitchen Party in support of Daffodil Place.
Seconded By Shayne McDonald
All in Favor motion Carried
TEDD EI Filing
Moved by Brenda Jeddore to re-establish two workstations at TEDD that assist community members with completing and filing EI claims online.
Seconded by Dennis Benoit
Urban Reserve/ Exploits Hotel
Moved by Howard Jeddore to proceed with a letter of offer and work toward the purchase and sell agreement with the vendor and further implement a financing strategy that maximizes grant funding to the greatest extent possible. Finally, MFN legal and Land Manager to initiate an additions to reserve (ATR) process with the view of making the land in question reserve land.
Seconded By Brenda Jeddore
All in Favor Motion Carried
Band Member Request
Moved by Shayne McDonald to deny the band member request to approve a permit allowing a shed to be converted to a residential unit on the basis that this request is contrary to our building code and permitting process. Further, MFN cannot financially assist with establishing suitable housing as it is outside of its housing programs and its retiree residency exemption policy.
Seconded By Brenda Jeddore
All in Favor Motion Carried
Adjournment
Moved By Howard Jeddore
Seconded by Dennis Benoit
All in favor Motion Carried
2018
2018 01 29
Agenda
Moved by Shayne Mcdonald to approve the agenda of January 29, 2018 with one addition:
1. Budget Discussion
Seconded by: Dennis Benoit
All in Favor. Motion Carried.
Minutes
Moved by Brenda Jeddore to approve the minutes of December 4, 2017 as presented.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Moved by Howard Jeddore to approve the minutes of January 15, 2018 with noted amendment to housing discussion.
Seconded by: Fernando Jeddore
All in Favor. Motion Carried.
Moved by Shayne McDonald to rescind the motion of January 15, 2018 pertaining to a band member receiving a front door because the required housing repairs are more extensive, and a further evaluation is required to determine extent of repairs and what programming can support the repairs.
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Band Member
Moved by Dennis Benoit that based on the circumstances surrounding the employment under Employment Services, the position does not fall automatically under a department; therefore, based on the information provided by the Director of Public Works, the request for a wage increase and for the wage rate to remain status quo; however, the Director will review the request again during next budget process.
Seconded by: Shayne McDonald
All in Favor. Motion Carried
Donation Request
Moved by Howard Jeddore to approve the request for a donation in the amount of $100 to assist with costs associated with a sporting event.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Budget Process – 2018-2019
Moved by Shayne McDonald that the budgeting process for 2018-2019 will be based on previous years funding with the goal to cover employment services increase and potentially a 2% wage increase across the board.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Jeans Month
Moved by Howard Jeddore that staff could wear jeans to work from January 29, 2018 to June 1, 2018 with a monthly donation of $20 to assist Parker Cribb with his medical expenses.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Trail Foreman Position
Moved by Howard Jeddore for John Stride to vertically move to Trail Foreman position based his knowledge and experience with working with trail crew.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Band Council Resolutions
Moved by Brenda Jeddore to sign the following Band Council Resolutions as requested by the Director of Training & Economic Development:
- Butcher Shop
- Beaver Aircraft Purchase
Seconded by: Fernando Jeddore
All in Favor. Motion Carried.
Band Member
Moved by Brenda Jeddore that based on the information from the Employment Services Manager, the request from the Band Member to gain employment with Employment Services while operating a personal business falls outside of current policy, therefore, the request is denied; and be it further moved that Chief & Council suggests that the Band member pursue other avenues with Services Canada.
Seconded by: Shayne McDonald
All in Favor. Motion Carried
Adjournment
Moved by Dennis Benoit to adjourn the meeting of January 20, 2018.
Seconded by: Shayne Mcdonald
All in Favor. Motion Carried.
2018 06 18
Agenda
Moved by Howard Jeddore to accept the agenda of June 18, 2018 with two additional items:
- Assembly of First Nations – Annual General Meeting
- Tourism, Culture & Recreation Manager – Request
Seconded by Corey John
All in Favor. Motion Carried.
Governance Code
Moved by Howard Jeddore that the General Manager proceed with developing a Governance Code workplan in conjunction with legal for Council review.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Band Member – Request
Moved by Dennis Benoit that the request from the Band member for assistance with replacing four windows on a subsidized home is directed to Capital-Lands & Housing Loan program.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Jeans Month – Fundraiser Request
Moved by Howard Jeddore to approve ‘jeans month’ for the months of July and August 2018 as a fundraiser for Mary Drake.
Seconded by: Shayne McDonald
1 Abstention (Fernando Jeddore – family conflict)
5 voting in Favor.
All in Favor. Motion Carried.
Community Wrestling Team – Donation Request
Moved by Corey John to donate $100 to each athlete (4 in total) to compete at the British Junior Championship in Peterborough, England on November 10, 2018.
Seconded by: Shayne McDonald
1 Abstention (Fernando Jeddore – family conflict)
5 voting in favor. Motion carried
Donation Request – MUN Student
Moved by Brenda Jeddore to donate $100 to the MUN student traveling to Honduras as part of her nursing student placement.
Seconded by: Dennis Benoit
1 Abstention (Fernando Jeddore – family conflict)
5 Voting in Favor. Motion Carried.
Election Act
Moved by Dennis Benoit to formalize current procedures/practices for carrying out MFN Elections to coincide with the Election Act and be it further moved that a revised MFN Election Code (draft) will be prepared that incorporates procedures that will be developed. The revised election code will not be formalized until accepted by the community in a future referendum; however, current practices and procedures will continue to be implemented.
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
Family Center /Church Basement
Moved by Shayne McDonald that Council support CRHSS' concept for the opening of the new Family Center with agreements being developed outlining appropriate fees for community member rental and community wakes (no fee).
Seconded by: Dennis Benoit
All in Favor. Motion Carried.
Roundtable Information Session
Moved by Shaye McDonald that the General Manager proceed with organizing a community roundtable information session for the month of August with focus on the roles and responsibilities of portfolio holders as well as community related concerns.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Housing Authority – Policy Changes
Moved by Brenda Jeddore to support the changes presented by the Housing Manager as per the following:
- Housing Loan Program – S. (14.5)
- Subsidized Program S. (14.5 & 14.2.7)
- Section 95 Program S. (14.5)
Seconded by: Shayne McDonald
All in Favor. Motion Carried.
Consensus: Chief & Council agreed that with reference to the old school gymnasium, we remain with the current plan and only allow the evening schedule that was already in place prior to the new school being constructed.
Assembly of First Nations
Moved by Brenda Jeddore that MFN send three representatives to the upcoming Assembly of First Nations Annual General Assembly in Vancouver with a formalized strategy to lobby for a Newfoundland & Labrador AFN Regional Vice Chief (MFN Delegates: Misel Joe; Corey John; Shayne McDonald).
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Adjournment
Moved by Dennis Benoit to adjourn the meeting of June 18, 2018
Seconded by: Shayne McDonald
All in Favor.
2018 07 03
Agenda
Moved by Howard Jeddore to accept the agenda for July 3, 2018 with two additions:
- Band Council Resolution – Financing loan – Beaver Aircraft
- Truck Rental Policy
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Minutes
Moved by Brenda Jeddore to accept the minutes of June 18, 2018 with minor grammatical amendments.
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
Band Member – Request
Moved by Shayne McDonald to deny the request for window repairs based on the fact that MFN’s current housing programs do not cover requests of this nature and be it further moved that Conne River Building Supplies nor MFN is obligated to honor manufacturer’s warranty.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Elder – Request
Moved by Dennis Benoit to forward the elder request for a new door to Capital-Lands & Housing Department to follow up with the Elder Grant program and Construction Assistance program for 2018-2019.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Truck Rental – Policy
Moved by Shayne McDonald that the Truck Rental policy is updated effective July 3, 2018 to reflect consistency across all departments in that truck rental is paid in a weekly amount ($125) regardless of sick days or holidays.
Seconded by: Dennis Benoit
1 Abstention (Fernando Jeddore – conflict in that his position is paid truck rental)
4 voting in Favor. Motion Carried
Beaver Aircraft
Moved by Brenda Jeddore that MFN secure financing to cover the remaining costs associated with the purchase of the Beaver aircraft and be it further moved that repayment of financial amounts will be allocated from Conne River Outfitting own source revenue and finally move to reaffirm the revenue from selling the Cessna 185 to be allocated to MFN surplus.
Seconded by: Dennis Benoit
All in Favor. Motion Carried.
Adjournment
Moved by Howard Jeddore to adjourn the meeting of July 3, 2018.
Seconded by: Dennis Benoit
All in Favor. Motion Carried.
2018 08 22
Social Media Policy
Moved by Shayne McDonald to undertake efforts to communicate MFN’S social media policy with the view of informing Band Members that derogatory comment directed towards Miawpukek band staff is not acceptable and that will come with consequences from an HR perspective. Be it further moved that on a go forward basis in addition to upholding MFN policy MFN will undertake legal action in defamation in instances that band staff are viciously attacked and discredited in social media and other forms.
Seconded by: Dennis Benoit
All in favor Motion carried
Hiring Policy
Moved by Howard Jeddore to make an exemption to the MFN hiring policy to allow interviews by teleconference while the formal policy is being worked on.
Seconded by Brenda Jeddore
All in Favor Motion carried
Marine Harvest
Moved by to Brenda Jeddore to approve MFN’s exploratory discussions with Marine Harvest regarding their trout sites as a possible viable business for MFN.
Second by Fernando Jeddore
All in favor motion carried
Adjournment
Moved by Brenda Jeddore
Seconded by Shayne McDonald
All in favor motion carried
2018 09 11
Agenda
Moved by Howard Jeddore to accept the agenda of September 11, 2018 with the following additional items:
- Old School Gym – TCR Permission Request
- Atanu Sarkar – Request for Letter of Support
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Minutes
Moved by Brenda Jeddore to accept the minutes of July 3, 2018 & August 22, 2018.
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
Dr. Atanu Sakar
Moved by Dennis Benoit for MFN to forward a letter of support to Dr. Atanu to proceed with the following projects:
- Food Production – Land-based Approaches to Health & Wellness in Isolated Communities
- Mosquito Research Projects
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Jordan’s Principle
Moved by Brenda Jeddore that Chief & Council support the request by the Jeddore family for assistance under Jordan’s Principle.
Seconded by Howard Jeddore
All in Favor. Motion Carried.
Emergency Medical Responder (EMR)
Consensus: Chief & Council agreed for the Director of CRHSS to consult the Director of Public Works regarding future use of the Fire Hall office.
Indigenous Leadership Initiative
Moved by Dennis Benoit to appoint Greg Jeddore – Forestry Manager, to represent Miawpukek First Nation on the Indigenous Leadership Initiative Committee.
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
Old School – Gym Utilization
Moved by Fernando Jeddore to allow continuation of Miawpukek’s Santa Claus Parade;
Mi’kmaq Sharing Tree and Salite to continue in the old school gym as exceptions to the recent
decision by Chief Council to limit use of the old school gym and be it further moved that future
requests for utilization of the old school gym will be forwarded to Council and addressed on a
case by case basis.
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Adjournment
Moved by Dennis Benoit to adjourn the meeting of September 11, 2018
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
2018 09 24
Agenda Moved by Fernando Jeddore to approve the agenda of September 24, 2018 with one additional item:
- Conne River Outfitting Manager – Requests
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Minutes
Moved by Shayne McDonald to approve the minutes of September 11, 2018 with one noted amendment.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Consensus: Chief & Council agreed to host a community focus group during the 2018 Annual Assembly to discuss MFN’s agreement with the RCMP.
Conne River Outfitting – Employee Wages
Moved by Shayne McDonald to accept the wage rate submitted by the Manager of Conne River
Outfitting for guides and cooks for the 2018 hunting season even though the rates are outside of
MFN’s salary scale; the required process to increase wage rates was not adhered to and based
on the level of disruption that will be caused by revising the rates; and be it further moved that
following the hunting season, the level of non-adherence to policies and processes will be dealt
with by the General Manager through MFN’s personnel manual.
Seconded by: Howard Jeddore
Voting in Favor 4
Voting No - 1
Motion Carried – Quorum Met
Conne River Outfitting – Manager
Moved by Brenda Jeddore to deny the requests outlined in the recent correspondence from the Outfitting Manager and to provide a written reply that presents MFN’s rationale for denying the requests.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Jordan’s Principle – Request
Moved by Shayne McDonald to approve the request for a fence for a child under the Jordan’s Principle for the Hinks family.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Adjournment
Moved by Fernando Jeddore
Seconded by: Howard Jeddore
All in Favor. Motion Carried
2018 10 09
Agenda
Moved by Howard Jeddore to approve the agenda for October 9, 2018 with two additional items:
- Crime Prevention Committee Request – MM Dance
- Band Member – Housing Repairs
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Minutes
Moved by Shayne McDonald to approve the minutes of September 24, 2018.
Seconded by: Brenda Jeddore
All in Favor. All in Favor.
Coast of Bays
Moved by Shayne McDonald because MFN is now under First Nation Land Management Act, it is in a position to enter multi-year leasehold agreements with business owners occupying Reserve land, and that on a go forward basis as part of MFN’s survey program, the cost for commercial surveys will be the responsibility of the commercial property owner; and be it further moved that priority will be given to residential home owners and for surveyors to be contacted based on the need to do multiple surveys during a visit as a cost saving measure.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Elder – Request
Moved by Shayne McDonald, that although there is no program currently in place to cover the repairs being requested, the request for a new shower will be approved from Vehicle Delivery Fund, pending financial update from the Director of Finance.
Seconded by: Brenda Jeddore
2 abstentions (family relative – Howard Jeddore & Fernando Jeddore).
4 Voting in Favor. Motion Carried (Chief voted)
Justice Committee– Request
Moved by Howard Jeddore to allow the continuation of the Much Music Dance in the old school gym for the October 19, 2018 as an exception to the recent decision by Chief & Council to limit use of the old school gym; and be it further moved that future allocation of the old school gym will be forwarded to Council and addressed on a case by case basis.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Cannabis Retail Outlet
Moved by Dennis Benoit that the TEDD Operation Manager follow up with the Director of Finance regarding the loan application and proceed with the retail outlet floor plan as presented; and be it further moved that a plan will be developed for future use of the VLTs being removed from the Gas Bar.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Band Member – Request
Moved by Dennis Benoit that the Band Member apply for a credit note at Conne River Building Supplies to purchase a wood stove and chimney and be it further moved that the Band member follow up with the Director of Finance regarding application.
Seconded by: Shayne McDonald
2 Abstentions – (family relative – Howard Jeddore & Fernando Jeddore)
4 Voting in Favor. Motion Carried (Chief voted)
Calendar – 2018
Moved by Shayne McDonald to reconfirm approval of the 2018 MFN calendar and approve the 2019 calendar with noted amendments.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
TurkeysMoved by Shayne McDonald that the 2018 Christmas turkeys to be ordered from Conne River Gas Bar and the cost to be allocated from Vehicle Delivery Fund.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Mi’kmaq Sharing Tree
Moved by Shayne McDonald as in previous years costs for the Mi’kmaq Sharing Tree will be allocated from the Vehicle Delivery Fund.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Adjournment
Moved by Dennis Benoit to adjourn the meeting of October 9, 2018
Seconded by: Howard Jeddore
All in Favor. Motion Carried
2018 10 22
Approval of Agenda
Moved by: Howard Jeddore
Seconded by: Dennis Benoit
All in favor. Motion carried.
Approval of Minutes
Moved by: Brenda Jeddore
Seconded by: Shayne McDonald
All in Favor. Motion carried.
Band Member Request
Moved by Brenda Jeddore that the oil tank, and first fill up will be issued as a special loan, with exception of requirement for a co-signer, to the Band Member. The band member is to sign a waiver wherein he acknowledges that the band is not responsible for installation and certification of the tank.
Seconded by Dennis Benoit
4 in Favor
1 Abstention – (Conflict of interest – Shayne’s Employee at NFL)
Quorum met.
Band Member Request
Moved by Brenda Jeddore to approve the Band member request for annual firewood allowance; be it further moved this allowance to be covered by general welfare.
Seconded by Shayne McDonald
All in favor. Motion carried.
Cannabis Boutique
Moved by Fernando Jeddore to proceed with implementing the cannabis Boutique at Conne River gas bar and to send the VLT machines back to Atlantic Lotto on the basis that if at future date a facility becomes available to accommodate the VLT Machines we will bring them back.
Seconded by Dennis Benoit
All in favor. Motion carried
Community Culture Circle Committee
Moved by Brenda Jeddore to approve the Terms of Reference for the Community Cultural Circle Committee.
Seconded by Shayne McDonald
All in favor. Motion carried.
TEDD Interim Director
Moved by Brenda Jeddore to proceed with engaging Terry Hickey as interim TEDD Director while we await the return to work of TEDD Director. The direct and sole sourcing of Terry in this function was preferred as opposed to advertising and attracting candidates in that it would be difficult given that the duration of engagement is unknown.
Seconded by Dennis Benoit
All in favor. Motion carried.
Fire Department Facebook Page
Moved by Howard Jeddore to approve a request by the Fire Department for a Facebook page.
Seconded by Dennis Benoit
All in Favor. Motion carried.
Adjournment
Moved by Shayne McDonald to adjournment
Seconded by Brenda Jeddore
All in Favor. Motion carried.
2018 11 19
Agenda
Moved by Dennis Benoit to approve the agenda for November 19, 2018 with one additional item:
- Conne River Outfitting
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Minutes
Moved by Howard Jeddore to approve the minutes of October 22, 2018.
Seconded by: Fernando Jeddore
All in Favor. Motion Carried.
Band Member – Request
Moved by Dennis Benoit to forward the Band member request to Miawpukek Housing Authority to review a possible policy change for the old apartment pertaining to becoming a ‘pet friendly’ facility.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Band Member – Request
Moved by Howard Jeddore that based on an assessment by Capital-Lands & Housing department, MFN allocate $5000 from the Vehicle Delivery Fund to construct a ramp and complete minor repairs for an elder’s home.
Seconded by: Brenda Jeddore
1 Abstention – Fernando Jeddore (Family)
4 voting in favor.
Quorum met. Motion Carried
Leave Coverage – Council
Moved by Howard Jeddore for the General Manager to follow up with the Director of Education and Conne River Health & Social Services to gather additional information regarding leave coverage for Council members traveling on Council business.
Seconded by: Brenda Jeddore
4 Voting in Favor. Motion Carried
Post Secondary Support Program
Moved by Howard Jeddore to proceed with changing the PSSSP policy to reflect a change to travel rates and be it further moved that the policy reflect the monthly travel rate in the ‘living allowance’ section 10.6.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Conne River Outfitting
Moved by Dennis Benoit to divest of Conne River Outfitting (CRO) based on a number of key considerations including the following:
- MFN has struggled with the viability of CRO over the past two decades (20 years) and a deficit is expected for this fiscal year (2018-2019);
- CRO has several HR (human resource) and accountability issues which may be difficult to resolve;
- Indicators are that CRO may stand a better chance at viability if privately owned.
Be it further moved that CRO divestiture is based on a call for proposals from perspective ‘on reserve’ members interested in purchasing CRO at fair market value; and be it further moved that a divesture plan is developed utilizing input from consultation with various stakeholders. The divestiture of CRO to an on reserve Band member or Band member(s) at fair market value ensures MFN realizes appropriate return for this asset while at the same time ensuring benefits such as employment positions are retained in the community.
Seconded by Brenda Jeddore.
All in Favor. Motion Carried.
Adjournment
Moved by Dennis Benoit to adjourn the meeting of November 19, 2018.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
2017
2017 01 16
Agenda Approval
Moved by Dennis Benoit to approve the agenda for January 16, 2017
Seconded by: Harvey Drew
All in Favor. Motion Carried. (2 absent)
Minutes
Moved by Brenda Jeddore to accept the minutes of December 5, 2016
Seconded by: Dennis Benoit
All in Favor. Motion Carried. (2 absent)
International Women’s Gala – Donation
Moved by Harvey Drew to donate $100 to the 2017 International Women’s Gala taking place on March 6th in Conne River.
Seconded by: Howard Jeddore
All in Favor. Motion Carried. (2 absent)
House Sale – Private
Moved by Howard Jeddore to accept the original Bill of Sale dated July 13, 2005 between Lisa Willcott and Mardina & Chesley Joe for the house purchase due to the fact that the sale pre-dated Matrimonial Real Property
Seconded by: Dennis Benoit
All in Favor. Motion Carried. (2 absent)
Budgets – 2017-2018
Moved by Howard Jeddore to approve budgets for fiscal year 2017-2018 based on previous year
Seconded by: Brenda Jeddore
All in Favor. Motion Carried. (2 absent)
Residency – Band Member
Moved by Harvey Drew that based on the information provided by the Residency Committee, Chief & Council approve residency for Lesley Ann Goodyear is accepted.
Seconded by: Dennis Benoit
1 Abstention
2 absent
4 in favor (Chief voted)
In Camera session
Moved by Dennis Benoit to move discussion to ‘in camera’
Seconded by: Harvey Drew
All in Favour: Motion Carried
Moved by Howard Jeddore to move meeting out of ‘in camera’ and return to regular Chief and Council discussion
Seconded by: Harvey Drew
All in Favour: Motion Carried
Employment Request
Moved by Harvey Drew to approve community member’s request for early employment due to special circumstances as a result of the Alberta Forest Fire
Seconded by: Dennis
All in Favor: Motion Carried
Adjournment
Moved by Harvey Drew to adjourn the meeting of January 16, 2016
Seconded by: Harvey Drew
All in Favour: Motion Carried
2017 01 30
Approval of Agenda
Moved by Shayne McDonald to approve the agenda for January 30, 2017 with the following additions:
1.APC Membership
2.Steve Carr
3.1949 Exclusion
4.Newfound Resources – Boat
5.Fishing Positions – Possible Job Opportunities
6.Mi’Kmaq Government Discussions
Seconded by: Dennis Benoit
All in favor; motion carried
Consensus
Chief & Council agreed that due to having only three council members present, approval for the January 16, 2017 be deferred to the next meeting.
Consensus
Chief & Council agreed to defer signing the tenant letter regarding arrears to the next Council meeting due to limited number of Councillors present.
Consensus
Chief & Council agreed not to post for the Child and Family Services prevention Social Worker position. A lateral move of Mental Health Social Worker to this position followed by the posting of the mental health Social Worker position. Both positions are equivalent on salary scale.
GM/Chief Salary
Whereas the salary of the G.M and Chief has historically been 1% higher than the highest paid administrative staff and where as previously the Chief and G.M did not accept this pay classification, council hereby agrees that if the G.M and Chief opts for remuneration as per past practice and policy, remuneration will be immediately adjusted accordingly.
Further, Council directs that the overall MFN pay classification scale as per the one wage grid or a variation thereof be ready for Chief and Council review by the end of February 2017 with the view that implementation be considered for the new fiscal year.
Moved by Shayne McDonald
Seconded by: Brenda Jeddore
Two abstentions: Dennis Benoit
Chief Mise’l Joe
Consensus: Chief & Council agreed to uphold the previous decision to permit a Jeans month twice per year (semester 1 and semester 2) to assist the Grade 12s with fundraising for graduation.
Request for Permission:
Moved by Shayne McDonald to grant permission to Paul-Craig Warford to use an image from
MFN’s webpage following for his Memorial University assignment following discussion with
the Systems Analyst
Seconded by: Dennis Benoit
All in favor; motion carried.
Research Request:
Moved by Shayne Mcdonald to request ethics approval and an outline of the proposal submission prior to final approval by Chief & Council
Seconded by: Dennis Benoit
All in favor; motion carried
Consensus: Chief & Council agreed to schedule a date in March 2017 to review the Two Year Plan at the Mi’kmaq Discovery Center.
Consensus: Chief & Council agreed to review portfolios in June 2017. This will permit one full year for each Council member in their respective portfolio(s).
Consensus: Chief & Council agreed to schedule a portfolio update from two council members at each Council meeting to ensure that all concerns are documented in writing and brought forward to Council.
Consensus: Chief & Council agreed that MFN consider disengaging from the Atlantic Policy Congress and for the Chief to begin discussion with Qalipu First Nation on the development of a Newfoundland Tribal Government.
Consensus: Chief & Council agreed for MFN to continue discussion with Memorial University regarding DNA testing.
Consensus: Chief & Council agreed that because the new school will be completed in September 2017, we revisit the education assessment completed by Kathy Hickman to review recommendations and to determine status of each.
Consensus: Chief & Council directed the General Manager to proceed with acquiring a costing on purchasing I-Pads along with meeting software for government members.
Adjournment:
Moved by Brenda Jeddore to adjourn the meeting of January 30, 2017.
Seconded by: Shayne McDonald
All in Favor.
2017 02 27
Agenda
Moved by Howard Jeddore to approve the agenda with one additional item:
**Update by Chief
Seconded by: Harvey Drew
All in Favor, Motion Carried
Minutes
Moved by Brenda Jeddore to approve the minutes of January 16, 2017
Seconded by: Howard Jeddore
All in Favor, Motion Carried
Moved by Dennis Benoit to approve the minutes of January 30, 2017
Seconded by: Brenda Jeddore
All in Favor, Motion Carried
Severance
Moved by Harvey Drew that with reference to teacher severance, Band policy will apply
Seconded by: Howard Jeddore
1 Abstention
1 Absent
4 in Favor
Consensus: Chief & Council agreed to schedule April 11-12, 2017 to review the Two Year Plan and Strategic Plan.
OH&S Policy
Moved by Howard Jeddore to reaffirm MFN’s ongoing commitment to Occupational Health &
Safety by re-signing the policy and re-issuing to employees
Seconded by: Dennis Benoit
All in Favor, Motion Carried
Residency
Moved by Harvey Drew to accept residency for Laura John as of February 27, 2017
Seconded by Howard Jeddore
All in Favor. Motion Carried
Consensus: Chief & Council agreed to schedule this years’ Annual Assembly for September 27th – 29th.
Portfolio Review
Moved by Brenda Jeddore to schedule May 23, 2017 to review Chief & Council portfolios.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Adjournment
Moved by Dennis Benoit to adjourn the meeting of February 27, 2017
Seconded by: Harvey Drew
All in Favor. Motion Carried
2017 03 13
Approval of Agenda
Moved by Brenda Jeddore to approve the agenda for March 13, 2017 with the following additional items:
1. Nurse Practitioner Position
2. Lands Manager – Request for meeting dates
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
Minutes of Meeting
Moved by Howard Jeddore to approve the minutes of February 27, 2017
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Council Resignation
Moved by Dennis Benoit to accept the letter of resignation from Councillor Harvey Drew from his position on Council
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
Bi-Election
Moved by Brenda Jeddore to proceed with hosting a bi-election, by April 30, 2017, to replace the vacant Council position
Seconded by: Corey John
All in Favor. Motion Carried
Consensus:
Director of Capital-Lands & Housing to proceed with contacting Lisa Willcott for a status update on selling her home
Consensus:
The Director of Capital-Lands & Housing to contact Kelvin Latham (Environmental Health Officer with Health Canada) to request a second assessment of a Band member’s home to ascertain whether the home has mold issues. The initial assessment has been completed by CLH – no physical mold has been detected
Band Council Resolution
Moved by Dennis Benoit to sign a Band Council Resolution that will permit the Lands Manager to apply for funding to purchase a drone and to acquire training in the operation of a fixed wing drone. Any purchase and/or training will depend on approval of the funding proposal.
Seconded by: Corey John
All in Favor. Motion Carried
FNLMA (First Nation Land Management Act)
Moved by Dennis Benoit to schedule September 29, 2017 as the date for the official vote on the First Nation Land Management Act
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
FNLMA (First Nation Land Management Act) – Website & Facebook Page
Moved by Dennis Benoit that Chief & Council approve the development of a webpage and Facebook site for the First Nation Land Management Act at no cost to MFN (Miawpukek First Nation)
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Regional Waste Management Board
Moved by Howard Jeddore that Councillor Brenda Jeddore be appointed as MFN’s Representative on the Regional Waste Management Board
Seconded by: Corey John
All in Favor. Motion Carried
Consensus:
Chief & Council agreed that based on unsuccessful recruitment for the nurse maternity leave, the GM is to proceed with an alternate solution through the utilization of a combination of EMR (Emergency Medical Responder) and PCP (Primary Care Paramedic) as possible solution to cover leave of absence. Chief & Council are not creating a new EMR/PCP position. This is a temporary arrangement to cover maternity leave.
Consensus:
Chief & Council agreed for the Chief to draft a response to Eastern Owl.
Adjournment
Moved by Howard Jeddore to adjourn the meeting of March 13, 2017
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
2017 04 10
Agenda:
Moved by Brenda Jeddore to approve the agenda for April 10, 2017
Seconded by Corey John
All in favor. Motion Carried
Minutes:
Moved by Dennis Benoit to approve the minutes of March 13, 2017
Seconded by: Brenda Jeddore
All in favor. Motion Carried
House For Sell:
Moved by Shayne McDonald to allocate $800 from the Vehicle Delivery fund to cover the cost of the appraisal for Lisa Willcott’s home before making a final decision
Seconded by: Brenda Jeddore
All in favor. Motion Carried
Band Member – Loss of Home
Moved by Shayne McDonald that based on extenuating circumstances, Melissa Joe is awarded one month ‘rent free’ in the apartment provided to her following the loss of her home. Be it further moved that regular monthly payments will resume the month following and $330 will be allocated from the Vehicle Delivery Fund to cover the rent for that month.
Seconded by Dennis Benoit
All in Favor. Motion Carried
Nurse Position:
Moved by Shayne McDonald to formalize MFN’s on-call service with the use of a Personal Care Paramedic and an on-call nurse
Seconded by: Brenda Jeddore
All in favor. Motion Carried
Public Works Depot – Supervisor Position:
Moved by Dennis Benoit to post the Public Works Depot Supervisor position as per MFN’s hiring policy with the stipulation that this is a temporary position with the possibility of becoming full-time
Seconded by Shayne McDonald
All in Favor. Motion Carried
FNLMA
Moved by Dennis Benoit to accept the MFN Land Description report prepared by James Banks as part of the FNLMA (First Nation Land Management Agreement)
Seconded by: Shayne McDonald
All in favor. Motion Carried
Adjournment
Moved by Shayne McDonald to adjourn the meeting of April 10, 2017
Seconded by: Brenda Jeddore
All in favor. Motion Carried
2017 05 08
Agenda
Moved by Brenda Jeddore to accept the agenda with removal of the following items:
1.Band Member – request
2.NFL Contract – Executive Director
3.Appeal Letter – Director of Education
The above to be deferred to next meeting scheduled for May 23, 2017.
Seconded by: Howard Jeddore
All in Favor: Motion Carried (Chief Voted due to lack of quorum)
Minutes
Moved by Shayne McDonald to approve the minutes of April 10, 2017 with the noted amendments to grammar & spelling.
Seconded by: Brenda Jeddore
All in Favor: Motion Carried. (Chief Voted due to lack of quorum)
Conne River Outfitting - Guiding 2017
Moved by Shayne McDonald that based on the information provided by the Director Training & Economic Development regarding the limited number of available outfitting guides within the community, Chief & Council grant permission to the Director to expand recruitment to include off reserve members and non-members.
Seconded by: Howard Jeddore
All in Favor: Motion Carried (Chief Voted due to lack of quorum)
Request for Certificate of Possession:
Moved by Shayne McDonald to grant joint tenancy CP (Certificate of Possession) to Peggy
O’Reilly and Audrey John now that the residence is paid in-full
Seconded by: Howard Jeddore
All in Favor: Motion Carried (Chief Voted due to lack of quorum)
Aboriginal Sport and Recreation Circle:
Moved by Shayne McDonald that Chief & Council approve ‘in principle’ supporting the
Aboriginal Sport and Recreation Circle based on final numbers from the organization and be it
further moved that eight departments consider supporting one Miawpukek Aboriginal athlete.
Should all eight departments not be able to support; Chief & Council will review the possibility
of collectively covering the shortfall.
Seconded by: Brenda Jeddore
All in Favor: Motion Carried (Chief Voted due to lack of quorum)
Two Percent (2%) – Increase
Moved by Shayne McDonald for MFN to complete a financial analysis to determine ability to provide a 2% wage increase to employees and be it further moved that the General Manager and the Director of Finance compile relevant information for June 26, 2017.
Seconded by: Brenda Jeddore
All in Favor: Motion Carried
Council Summer Schedule:
Consensus: Chief & Council agreed that meetings will continue over the summer; however, they will not be bi-weekly. Meetings will be scheduled as needed.
Research Project Request:Moved by Shayne McDonald that MFN provide a letter of support to Memorial University student Alissa-Rae Bellows for a research project entitled “What are the options of Aboriginal patients at the Health Sciences Center about their health care?” and be it further moved that MFN receive a copy of the final document.
Seconded by: Saqamaw Mise'l Joe
All in Favor: Motion Carried
In-Camera:
Moved by Shayne McDonald to move discussions to ‘in Camera’
Seconded by: Brenda Jeddore
All in Favor: Motion Carried
Moved by Shayne McDonald to return to regular discussion
Seconded by: Brenda Jeddore
All in Favor: Motion Carried
Discussion/Decision – Captured from ‘in camera’ session:Moved by Shayne McDonald that in relation to a particular family in the community; (name of family withheld due to confidentiality issues) given the current circumstances, Chief & Council approve a ‘one-time’ exemption to the Employment Services policy disallowing family members to be primary care givers as their employment under Employment Services program.
Seconded by: Brenda Jeddore
All in Favor: Motion Carried
Adjournment:
Moved by Howard Jeddore to adjourn the meeting of May 8, 2017
Seconded by: Brenda Jeddore
All in Favor: Motion Carried.
2017 05 23
Approval of Agenda
Moved by Howard Jeddore to approve the agenda for May 23, 2017 with the addition of the following items:
1.Gray aquaculture Building
Seconded by: Dennis Benoit
All in Favor. Motion Carried.
Approval of Minutes
Moved by Shayne McDonald to approve the minutes of May 8, 2017 with minor amendments
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Boat Motor
Moved by: Shayne McDonald for the Director of Finance to amend boat purchase loan to include the cost of an outboard motor for MAMKA Explorer ; be it further moved that Director of Finance and GM continue to work with departments to prioritize their needs with respect to equipment requirements
Seconded by: Howard Jeddore
All in Favor: Motion Carried
OH&S
Moved by: Howard Jeddore that MFN is to follow up with Holly Philpott, Provincial OH&S Representative, to host an information session with all Band staff on Provincial OH&S Legislation
Seconded by: Shayne McDonald
All in Favor: Motion Carried
Appeal Letter
Moved by: Brenda Jeddore to maintain Director of Education salary as is and discontinue the practice of 1% and be it further moved to address the differences in the existing wage scale between supervisors and directors and between directors and directors
Seconded by: Shayne McDonald
5 in favor
1 abstention (perceived conflict of Interest)
Job Description
Consensus: GM to make amendments to draft contract regarding Executive Director for NFL to include more detail on legal work and to bring draft contract back for chief and council review at next scheduled meeting.
House Appraisal
Moved by: Shayne McDonald to approve CLH request to make an offer to Mardina and Ches Joe on housing lot #246 with the offer being subject to CMHC section 95 funding approval and be it further moved that once the house is secured that CLH to offer the house as a section 95 rent to own unit
Seconded by: Brenda Jeddore
All in Favor: Motion Carried
Adjournment
Moved by: Howard Jeddore to adjourn the meeting of May 23, 2017
Seconded by: Dennis Benoit
All in Favor: Motion Carried
2017 06 05
Approval of Agenda
Moved by Brenda Jeddore to approve the agenda for June 5, 2017 with the following additions:
1.Old fire truck
2.Meeting with Brian Harvey
3.OHS safety signs for MFN Buildings
4.OHS :Gas Bar Hours
Seconded by: Misel Joe
All in Favor. Motion Carried
Note: Saqmaw had to vote to make quorum
Minutes of Meeting
Moved by: Brenda Jeddore to approve the Minutes for May 23, 2017 with amendments
Seconded by: Shayne McDonald
All in Favor: Motion Carried
Note: Saqmaw had to vote to make quorum
In Camera
Moved by Shayne McDonald for discussion to go from regular discussion to ‘in camera’
Seconded by: Brenda Jeddore
All in Favour: motion carried
Note: Saqmaw had to vote to make quorum
Moved by Shayne McDonald that MFN will provide a special loan to a Band Member to help him pay of his MUN arrears and this loan will enable the individual to pursue his post-secondary education. Be it further moved the loan will be for a term of 36 months and will require two co-signors
Second by: Misel Joe
All in favour: motion carried
Note: Saqmaw had to vote to make quorum
Moved by: Shayne McDonald that discussion move from ‘in camera’ to regular discussion
Seconded by: Fernando Jeddore
All in Favour: motion carried
Note: Saqmaw had to vote to make quorum
Letter of Support
Motion made by Shayne McDonald that MFN is to provide a letter of support for an Inuit elder imprisoned at Her Majesty’s Penitentiary for peaceful protest at Muskrat Falls
Seconded by: Fernando Jeddore
All in Favour: Motion Carried
Gray Aqua Building
Moved by: Misel Joe that the land and building formerly occupied by Gray Aqua be allotted to Public Works
Seconded by: Shayne McDonald
All in favour: Motion Carried
Note: Saqmaw had to vote to make quorum
Vehicle Damage
Motion made by Shayne McDonald that Compensation be awarded to Gerard McDonald for vehicle damage as result of placement of construction sign by Public Works and be it further moved the funds would come from the Vehicle Delivery
Second by: Corey John
All in favour: Motion Carried
Old Fire Truck
Motion Made by: Brenda Jeddore to allocate the old fire truck back to INAC to be allotted to another indigenous community, be it further moved that Director of Public Works consult with the Fire Chief and Fire fighters on this decision.
Seconded by: Shayne McDonald
All in Favour: motion Carried
OHS Signage
Motion made by: Fernando Jeddore that all Band Departments have reverse parking only signage erected for parking lots.
Seconded by: Brenda Jeddore
All in favour: Motion Carried
Youth Summer Program
Motion made by Brenda Jeddore that due to availability of increased funding the Youth Summer Employment Program that normally offers six weeks of summer employment will now offer 420 hours to eligible grade 12 students and first year post-secondary students so they can be eligible for employment benefits
Seconded by: Shayne McDonald
All in favour Motion Carried
Adjournment
Moved by: Fernando Jeddore to adjourn the meeting of June 5, 2017
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
2017 06 26
Approval of Agenda
Moved by Howard Jeddore to approve the agenda for June 26, 2017 with the addition of the following items:
1.Faron Joe
2.Heart Hill
Seconded by: Fernando Jeddore
All in Favor. Motion Carried.
Approval of Minutes
Moved by Shayne McDonald to approve the minutes of June 5, 2017 with minor amendments.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Little River Water Park
Moved by Corey John to accept the recommendation from the Equity committee to approve additional cost submitted for Little River Water Park for the initial start-up application. Be it further moved that in the future no additional information or costs will be accepted once the initial application is submitted to the Committee.
Seconded by: Shayne McDonald
All I Favor. Motion Carried.
2% Wage Increase
Moved by Shayne McDonald based on financial information provided by the Director of Finance, there is to be a be a 2% wage across the board for fiscal year 2017-2018; Be it further moved that the increase be retroactive to April 1, 2017; be it further moved that there be approval of the accruals and appropriations as presented by the Finance Director.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
NFL Contract
Moved by Brenda Jeddore to accept the revised contract as presented by the General Manager.
Seconded by: Fernando Jeddore
5 in favor
1 abstention
Motion Carried.
Job Posting
Moved by Howard Jeddore to accept Director of TEDD’s request for lateral move of and employee and be it further moved that there be a review of the job posting directive by previous Council.
Seconded by Dennis Benoit
All in Favor. Motion Carried.
Sawmill
Moved by Howard Jeddore for the saw mill own and operated by a band member continue as is; Be it further moved that should the band member want to go bigger with his operation he will have to be reviewed by Council.
Seconded by: Shayne McDonald
All in Favor. Motion Carried.
Extra Work Hours
Moved by Shayne McDonald to use unallocated funds/vehicle deliveries to help pay for increase in hours of work for an band member maintaining community cemeteries.
Seconded: Fernando Jeddore
All in Favor: Motion Carried.
Adjournment
Moved by Howard Jeddore
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
2017 07 17
Agenda
Moved by Shayne McDonald to approve the agenda for July 17, 2017 with the following additional items:
1.Truck Rental
2.Speed bumps in Subdivision
3.Elder Request
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Minutes
Moved by Brenda Jeddore to approve the minutes of June 26, 2017 with noted amendments
Seconded by: Shayne McDonald
All in Favor. Motion Carried.
Director of Education - Request
Moved by Shayne McDonald that for 2017-2018 school year, the Student Assistant contract will be renewed with the current Student Assistant, and be it further moved that this position will remain status quo until an on reserve Band member is identified who has the requisite combination of training and experience. When the position is filled by an on reserve band member, time will be allotted to adequately transition the new recruit into the position.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Urban Reserve
Moved by Shayne McDonald that the Director of Training & Economic Development continue exploring the feasibility of establishing the Exploits River and Retreat Motel and Mi’kmaq Cultural Center at the entrance of Route 360
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Hart Hill Lodge
Moved by Howard Jeddore to support the allocation of up to a maximum of $10,000 from the Vehicle Delivery Fund to complete emergency repairs to Hart Hill Lodge to eliminate further damage (transportation, labor, materials) as per the information provided by the Director of Capital-Lands & Housing
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Tender – Church Roof & Steeple
Moved by Shayne McDonald that based on the fact that there was no response to the on-reserve posting to re-shingle the Church roof and steeple, the Director of Capital-Lands & Housing is permitted to post off reserve
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Donation Request – MUN Student
Moved by Brenda Jeddore to donate $100 to Adriana Pack for her involvement in Memorial University’s Global Brigades project that will be traveling to Honduras to help achieve sustainable development in underdeveloped countries
Seconded by: Howard Jeddore
4 – Voting in favor
1 abstention
1 not available to vote
Residency
Moved by Howard Jeddore that based on information from the Membership Clerk, Chief & Council agreed toapprove on-reserve residency for Jesse McDonald and Robert Drew.
Seconded by: Fernando Jeddore
1 not available to vote
5 voting in favor
Adjournment
Moved by Fernando Jeddore to adjourn the meeting of July 17, 2017
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
1 not available to vote
5 voting in Favor
2017 09 12
Approval of Agenda
Moved by Brenda Jeddore to approve the agenda for September 12, 2017 with the following additions
1.Re-purposing of old school
Seconded by: Corey John
All in Favor. Motion Carried
Approval of Minutes
Moved by Brenda Jeddore to approve the minutes of August 7, 2017 as presented
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Band Member Request
Moved by Brenda Jeddore to rescind the motion dated August 7, 2017 denying the development of a community park at Deep Cove.
Seconded by: Dennis Benoit
1 absent
1 abstention
4 in favor
Band Member Request
Moved by Brenda Jeddore to approve the request from a Band member to develop a park at Deep Cove consisting of a walking trail and sitting area; with stipulations that there be no permanent buildings, additional cutting, no RVs, no trailers and abide by all environmental regulations.
Seconded by: Dennis Benoit
1 absent
1 abstention
4 voting in favor
Coast of Bays Contracting
Moved by Shayne McDonald that with reference to previous discussion pertaining to Coast of Bays Contracting moving operations to another site, all agreed that Coast of Bays Contracting has until June 3, 2018 to move all operations and equipment to the new site
Seconded by: Dennis Benoit
1 absent
1 abstention
4 voting in Favor. Motion Carried
Elder Request
Moved by Shayne McDonald that ‘in principle’ the Vehicle Delivery Fund cover the costs associated with housing repairs (shingles, doors, ramp and front step) for elder Wilfred John pending a detailed budget submission by Capital-Lands & Housing.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Band Member Request – Additional Credit
Moved by Corey John to approve the request for additional credit of $2500, which is outside of current policy, based on the fact that the policy is being reviewed with changes pending; repayment schedule is being honored and a full-time co-signer is identified.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Staff Issue – CRHSS
Moved by Brenda Jeddore that the Director of Health & Social Services is permitted to replace the full-time Community Youth Worker (who is retiring) with two six-month positions and be it further moved to keep in place the current worker for an additional six-months and the second six month position to follow current hiring policy.
Seconded by: Shayne McDonald
All in Favor. Motion Carried.
Food First Program
Moved by Shayne McDonald that MFN participate in the Food First Program and that Training and Economic Development Department will take the lead and link with other interested Band Departments and the Community Garden project.
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Christmas Turkeys
Moved by Brenda Jeddore that Christmas turkeys will be purchased through Conne River Gas Bar, as per previous years’, with funds being allocated from the Vehicle Delivery Fund.
Seconded by: Corey John
All in Favor. Motion Carried
Adjournment
Moved by Dennis Benoit to adjourn the meeting of September 12, 2017
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
2017 08 07
Agenda
Moved by Howard Jeddore to approve the agenda of August 7, 2017 with the following additions:
1.Road to Memorial Site – Bill Joe/Martin Jeddore
2.Natural Resources – New Truck
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Minutes
Moved by Fernando Jeddore to approve the minutes of July 17, 2017
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Critical Incident Response Prevention Plan
Moved by Corey John to approve the Critical Incident Response Prevention Plan as presented by the General
Manager
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Community Members – Request
Moved by Brenda Jeddore to deny the request from two community members to construct a community park at Deep Cove area in Burnt Woods based on information provided by the Natural Resources Department pertaining to this being within a pre-commercial thinning area designated by the Department of Forestry.
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Occupational Health & Safety
Moved by Brenda Jeddore that the Federal OH&S officer, Hollie Phillpott, is invited to Conne River to present to all directors, managers, supervisors & foremen on the importance of OH&S and be it further moved that attendance is MANDATORY.
Seconded by: Corey John
All in Favor. Motion Carried
Tender – Apartment Shingling
Moved by Howard Jeddore that the Director of Capital-Lands & Housing is granted permission to post the tender for the apartment shingles both on and off reserve with preference given to on reserve residents.
Seconded by: Corey John
All in Favor. Motion Carried
Public Works By-Law Review
Moved by Brenda Jeddore that the General Manager proceed with reviewing the Public Works By-law with all relevant departments to ensure the By-law is current and coincides with MFN’s current practices and future plans.
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Monument – Old Conne Road
Moved by Brenda Jeddore that Public Works proceed with repairing the road leading to the memorial site for Bill Joe and Martin Jeddore and be it further moved that proper signage is erected.
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Adjournment
Moved by Howard Jeddore to adjourn the meeting of August 7, 2017
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
2017 10 10
Approval of Agenda:
Moved by Howard Jeddore to accept the agenda for October 10, 2017 with one additional item
1.BCR – Loan for new truck- Fisheries Guardians
Seconded by: Corey John
All in Favor. Motion Carried
Minutes:
Moved by Brenda Jeddore to accept the minutes of September 25, 2017
Seconded by: Howard Jeddore
All in Favor. Motion Carried
In-Camera Session
Moved by Howard Jeddore to move discussion to in-camera due to sensitivity of discussion item
Seconded by Corey John
All in Favor. Motion Carried
Moved by Howard Jeddore to return to regular Council discussion
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Ministerial Loan Guarantee – Default
Moved by Howard Jeddore to amend the ‘interest’ rate on the two Band member’s mortgage default repayment agreements to reflect conventional mortgage rates (to be determined by CIBC), and be it further moved that repayment to commence January 2018 for default #2.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Street Lighting
Moved by Dennis Benoit for the Director of Public Works to proceed immediately with contacting Newfoundland & Labrador Hydro to repair all defective street lights throughout the community.
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Sewage Back-Up
Moved by Howard Jeddore for the Director of Capital-Lands &Housing to complete an assessment of Gloria Benoit’s basement to determine the costs associated with repairs due to community sewage back-up.
Seconded by: Shayne Mcdonald
All in Favor. Motion Carried
Old School Equipment
Moved by Dennis Benoit for the Director of Education to determine the amount of equipment that can be donated to Bay D’Espoir Academy
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Remembrance Day Holiday
Moved by Howard Jeddore that the Remembrance Day holiday for MFN is Monday, November 13, 2017
Seconded by: Shayne Mcdonald
All in Favor. Motion Carried
Adjournment
Moved by Dennis Benoit
Seconded by: Shayne Mcdonald
All in Favor. Motion Carried
2017 11 06
Approval of Agenda
Moved by Howard Jeddore to approve the agenda for November 6, 2017 with the addition of the following items:
- Severance
- Residency
- Update NFL vessel
- Surf Clams
Seconded by: Brenda Jeddore
All in Favor: Motion Carried.
Approval of Minutes
Moved by Brenda Jeddore to approve the minutes of October 10, 2017 with minor amendments
Seconded by: Fernando Jeddore
All in Favor: Motion Carried
Outfitting
Moved by Howard Jeddore to accept the recommendation of director of TEDD to adjust Conne River Outfitting Manager’s/Pilot’s salary to reflect the additional duties of Pilot. Be it further moved salary is to be adjusted in the amount of $7646.40 per Annum and the adjusted amount to come from TEDD outfitting budget.
Seconded by: Brenda Jeddore
All in Favor: Motion Carried
Band Member Request
Moved by Brenda Jeddore to deny a Band Member request for an exemption to the residency policy to live off reserve due to lack of suitable accommodations and medical reasons based on current Residency Policy and Housing Rental Policy.
Seconded by: Howard Jeddore
All in Favor: Motion Carried
Past exemptions to Residency Policy
Moved by Brenda Jeddore that with respect to other exemptions allowing individuals to live off reserve granted in the past, those exemptions were not meant to be indefinite and the individuals will have until April 1, 2018 to resume actual residency on reserve.
Seconded by: Shayne McDonald
All in Favor: Motion Carried
CRHSS Staff
Moved by Shayne McDonald to approve the request from the Director CRHSS to realign job functions of two financial support staff at CRHSS to accommodate new NIHB job duties on the basis that this realignment will result in two new 6-month positions being recruited in fiscal year 2018.
Seconded by: Fernando Jeddore
All in Favor: Motion Carried
Church Basement
Moved by Shayne McDonald that if there is no request or interest from other Band Departments the church basement will be allocated for use by Conne River Lions Club in that they have expressed interest in the facility.
Seconded by: Fernando Jeddore
All in Favor: Motion Carried
Old School Maintenance Cost
Moved by Brenda Jeddore that cost to maintain the old school will be allocated from the Vehicle Deliver Fund
Seconded by: Shayne McDonald
All in Favor: Motion Carried
Severance
Moved by Howard Jeddore that based on recommendations from the Finance Director, Band Members severance will be payout incrementally starting at 55 years of age with a 20% payout for entitlements over $10,000 and 40% for entitlements under $10,000 for 2017 and 2018 with review thereafter.
Seconded by: Shayne McDonald
All in Favor: Motion Carried
Adjournment
Moved by Shayne McDonald to adjourn the meeting of November 6, 2017
Seconded by: Howard Jeddore
All in Favor: Motion Carried
2017 11 20
Agenda
Moved by Howard Jeddore to approve the agenda for November 20, 2017 with two additional items:
- RCMP
- Surf Clam
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Minutes of Meeting
Moved by Brenda Jeddore to approve the minutes of November 6, 2017 with noted amendments to grammar & punctuation
Seconded by: Howard Jeddore
All Favor. Motion Carried
Genetic Research Project
Moved by Brenda Jeddore that MFN continue participating in the Genetic Research project facilitated by Dr Steven Carr
Seconded by: Howard Jeddore
All in Favor. Motion Carried
New Housing Inspection Forms
Moved by Howard Jeddore to approve the revised inspection forms for Subsidized and Section 95 housing programs
Seconded by: Corey John
All in Favor. Motion Carried
Lands Manager
Moved by Brenda Jeddore for the Lands Manager (Stewart Etheridge) to proceed with gathering information pertaining to the work being done at the ‘Point’ for Chief & Council.
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Calendar 2018
Moved by Howard Jeddore to approve the 2018 calendar with the return date after the Christmas break as January 3, 2018
Seconded by: Fernando Jeddore
All in Favor. Motion Carried
Adjournment
Moved by Howard Jeddore to adjourn the meeting of November 20, 2017.
Seconded by: Corey John
All in Favor. Motion Carried
2017 12 04
Agenda
Moved by Howard Jeddore to approve the agenda for December 4, 2017 with one additional item:
- Band Member – request
Seconded by: Fernando Jeddore
4 voting in favor
3 absent
Minutes
Moved by Brenda Jeddore to approve the minutes of November 20, 2017 with noted grammatical errors
Seconded by: Howard Jeddore
4 voting in favor
3 absent
Aquaculture Cage – Cleanup at Point
Moved by Brenda Jeddore that at the next duly convened Council meeting, the coordinator provide an update on the remediation plan for the cage clean-up at the ‘Point’
Seconded by: Howard Jeddore
4 voting in favor
3 absent
Transmission Line Access Road
Moved by Fernando Jeddore that the Director of Training & Economic Development proceed with setting up a meeting with the Chief, GM, Natural Resources and MFN legal to discuss the access road constructed for the new transmission line leading to Medonnegonnix.
Seconded by Brenda Jeddore
4 voting in favor
3 absent
Butcher Shop
Moved by Brenda Jeddore for the Director of Training and Economic Development to schedule a meeting with TEDD, Director of Public Works, GM and legal to discuss options for the helicopter hangar
Seconded by: Howard Jeddore
4 voting in favor
3 absent
Band Member – Request
Moved by Brenda Jeddore to deny the request for early eligibility for housing and be it further moved to uphold the policy as it pertains to eligibility to apply for new homes under the New Housing program in which Band members returning to the Reserve have to reside for two consecutive years before being eligible to apply for Band housing.
Seconded by: Howard Jeddore
4 voting in favor
3 absent
CHRSS – Employee Request for Education Leave
Moved by Brenda Jeddore to approve the request from CRHSS' RN for two years’ leave of absence to pursue the Nurse Practitioner program as requested by Conne River Health & Social Services as one of the conditions of her employment contract
Seconded by: Fernando Jeddore
4 voting in favor
3 absent
Adjournment
Moved by Howard Jeddore to adjourn the meeting of December 4, 2017
Seconded by: Brenda Jeddore
4 voting in favor
3 absent
2016
2016 01 26
Approval of Agenda
Moved by Gerard Joe to approve the agenda for January 26, 2016 with the following items added:
- Hazards relating to area behind new apartment building
- Daycare
- Donation – 6th International Women’s Day Gala along with Representative from Miawpukek.
Seconded by: Harvey Drew
All in Favor. Motion Carried
Approval of Minutes
Moved by Harvey Drew to approve the minutes of December 15, 2015, with the noted amendments.
Seconded by: Ada Roberts
All in Favor: Motion Carried
Credit Policy
Moved by Gerard Joe to proceed with amending the Credit Policy with focus on making the policy more user friendly by March 31, 2016.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Turkeys
Consensus: With reference to the annual turkey distribution, Chief & Council agreed to remain ‘status quo’, meaning that a turkey is provided to each household.
Facebook Site
Moved by David McDonald that Conne River Health & Social Services continue with their newly developed Facebook Site.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Facebook Site/Criteria
Moved by Gerard Joe that St. Anne’s School develop a Facebook site as a pilot project and further moved that in the future, departments developing Facebook sites are required to follow outlined criteria with periodic updates to Chief & Council.
Seconded by: David McDonald
All in Favor. Motion Carried.
Budget Process
Moved by Gerard Joe that based on the recommendation by the Director of Finance, budgets for 2016-2017 are approved at 2015 levels with an analysis being completed on the programs that are currently in deficit, as well directing all departments to determine non-essential items and make adjustments accordingly; and be it further moved that the analysis of Public Works is completed by March 31, 2016.
Seconded by: Ada Roberts
All in Favor: Motion Carried.
Early Employment – Requests
Moved by Gerard Joe that based the fact that a Band member is under the age of 20; however, will be eligible by April 1, 2016, and has two dependents, Chief & Council approved the request for early employment and the Band member be added to Employment Services list immediately.
Seconded by: Harvey Drew
All in Favor: Motion Carried
Employment Services Program
Moved by Harvey Drew for the Director of Health & Social Services and the Director of Training & Economic Development proceed with developing the Employment Services program by March 31, 2016.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Jeans Month Fundraiser
Consensus: Chief & Council agreed that the Grade 12 Jeans month fundraising requests be limited to one per semester.
Short Listing – Employment Positions
Moved by Ada Roberts to rescind previous direction pertaining to the Hiring Policy
and re-instate section 2.3 to permit short-listing of candidates that do not meet the minimum
requirements.
Seconded by: David McDonald
All in Favor. Motion Carried.
Ministerial Loan Guarantee – Default #1
Moved by Ada Roberts that the Director of Finance proceed with drafting an agreement with the
Band member regarding repayment of the defaulted Ministerial Loan Guarantee in the amount of
$45,483.11.
Seconded by David McDonald
All in Favor. Motion Carried.
OH&S Risk Assessments
Moved by Harvey Drew that all Risk Assessments being completed by the OH&S
Technician hired under MFN’s Employment Services be reviewed by Cyrus Lambert - Chair of
OH&S Committee.
Seconded by: Ada Roberts
All in Favor. Motion Carried
Donation Request - International Women’s Gala
Moved by Ada Roberts that MFN donate $100 to the International Women’s Gala and be it
further moved that Ada act as MFN representative.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
Public Safety – Signage
Moved by Gerard Joe that to ensure public safety, signage be posted at to the rear of the new
apartment identifying hazards relating to trenching as well as notices to be posted on MFN’s
Facebook page from Public Works.
Seconded by: Harvey Drew
All in Favor. Motion Carried
Adjournment
Moved by Harvey Drew to adjourn the meeting of January 26, 2016.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
2016 02 23
Approval of Agenda
Moved by Gerard Joe to approve the agenda for February 23, 2016 with the following items added:
- Letters from Band members (3)
- Band Council Resolution
- Overtime Audit
- Update - Clam License.
- Cultural Center
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Group Insurance
Moved by Ada Roberts that based on the recommendation from the Director of Finance, MFN change the provider for group insurance from Sun Life to Blue Cross. This change will allow us to remain at current level without increases.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
Approval of Minutes
Moved by Stewart Etheridge to approve the minutes of January 26, 2016 with the noted change to page 2 in relation to $2,300; it should read $23,000 and remove final bullet under Group Insurance section.
Seconded by: Noel Joe
All in Favor. Motion Carried.
Band Member – Request
Moved by Gerard Joe to approve the request from a Band member to acquire accommodation off reserve due to lack of accommodations available on reserve and be it further moved that this will not affect her on reserve residency status.
Seconded by Stewart Etheridge
All in Favor. Motion Carried.
Request – Early Employment
Moved by Gerard Joe that the Band member’s request for employment be approved for April 2016, as per the Employment Services age eligibility policy
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Wage Reclassification – Request
Moved by Ada Roberts to accept the Director’s recommendation to deny the reclassification request
Seconded by: Misel Joe
2 Abstentions (due to family connection)
4 in Favor
Policy – Advanced Learning and Training for Employees
Moved by Ada Roberts to approve the Advanced Learning and Training for Employees Policy with an amendment to exclude non-Band member contract individuals
Seconded by: Noel Joe
All in Favor. Motion Carried.
Band Member – Residency
Moved by Gerard Joe to accept the information regarding on-reserve residency and deem Jordan Benoit “on-reserve” as of July 2016.
Seconded by: David McDonald
All in Favor. Motion Carried.
Employee Excellence
Moved by Ada Roberts to support the funding proposal to proceed with the implementation of the Employee Excellence Program
Seconded by: Misel Joe
All in Favor. Motion Carried.
Residency
Moved by Gerard Joe that as of February 23, 2016, and, based on the recommendation from the Residency Committee, the following Band members are deemed on reserve:
- Joseph Bruce Drew
- Mahalia Drew
- Veronica Green
Seconded by: David McDonald
All in Favor. Motion Carried
Matrimonial Real Property
Moved by Gerard Joe for the By-Law Committee to proceed with community consultations in relation to the Matrimonial Real Property
Seconded by: David McDonald
All in Favor. Motion Carried
Residency
Moved by Ada Roberts to accept the information regarding on-reserve residency and deem Barry Benoit “on-reserve”.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
Chase the Ace
Moved by Gerard Joe for the Tourism, Culture & Recreation Department to utilize $1,500 from the funds raised from Chase the Ace to begin the pot for the next fundraiser.
Seconded by: Ada Roberts
All in Favor. Motion Carried
Adjournment
Moved by Stewart Etheridge to adjourn the meeting of February 23, 2016.
Seconded by: Gerard Joe
All in Favor. Motion Carried
2016 03 29
Approval of Agenda
Moved by Harvey Drew to approve the agenda for March 29, 2016 with the following items added:
- General Manager Position
- Equal pay for Equal Work
Seconded by: Noel Joe
All in Favor: Motion Carried
Approval of Minutes
Moved by Gerard Joe to approve the minutes of February 23, 2016
Seconded by: Dave McDonald
All in favor: Motion Carried
Contract
Moved by Gerard Joe to amend the contract between MFN and Faron Joe of Little River Water Park. The contract will have a renewal date of every 5 years and the $500 fee will be waived.
Seconded by Noel Joe Jr.
All in favor. Motion Carried
Ministerial Guarantee Loans
Moved by Noel Joe Jr. to have MFN apply interest for loans owing to MFN in cases where loans/payments are in default. Also the interest will be at the same rate as the lender.
Seconded by David McDonald.
All in favor. Motion Carried
Residency
Moved by Noel Joe to have the Residential Committee to host a Residential hearing for Colin MacNeil in June 2016, after considering all available evidence.
Seconded by Gerard Joe
All in favor. Motion Carried
Leave of Absence
Moved by Harvey Drew to accept CRHSS employee’s (Louise Bennett) request of Leave of Absence for one year.
Seconded by Gerard Joe
All in favor. Motion Carried
Moved by Stewart Etheridge to have the position in the absence of the CRHSS employee posted as two 6 month positions for one year.
Seconded by Noel Joe
All in favor. Motion Carried
General Manager Position
Moved by Noel Joe to have the New General Manager’s position reviewed within 6 months after start date and a six month leave of absence from the previous position.
Seconded by Gerard Joe
4 vote in favor
1 vote against
Motion Carried
Adjournment
Motion made by Gerard Joe to adjourn the March 29, 2016 meeting
Seconded by Steward Etheridge
All in favor. Motion Carried
2016 04 11
General Manager Position
Moved by Gerard Joe to Rescind the Motion of March 29, 2016 granting the New General Manager a leave of absence for six month and and a probationary period of six months.
Seconded by: Harvey Drew
All in favour: motion Carried
Note: Saqamaw had to cast a vote to make quorum
Moved by Harvey Drew to grant the New General Manager a one year leave of absence from her previous position with a one year probationary period with periodic updates to Chief and Council.
Seconded by: Stewart Etheridge
All in favour: motion carried
Note: Saqamaw had to cast a vote to make quorum
Bridge and Road Contract _(New School Project)
Moved by Stewart Etheridge to accept the Project committee’s recommendation to award the contract for constructing the bridge and road to the new school to Budgell’s Equipment and Rental Ltd.
Seconded by: Gerard Joe
All in favour: motion carried
Note: Saqamaw had to cast a vote to make quorum
2016 04 19
Approval of Agenda
Moved by Gerard Joe to approve the agenda with the following two additions: P&ID Agreement and IGS (Intergovernmental Secretariat) Review
Seconded by Harvey Drew
All in Favor, Motion Carried
Approval of Minutes
Moved by Noel Joe to approve the minutes of March 29, 2016.
Seconded by: Harvey Drew
All in Favor, Motion Carried.
Mi’kmaq Sports – 2016
Moved by Noel Joe to support Mi’kmaq Sports 2016; and be it further moved that the TCR Manager, Guidance Counselor and Physical Education teacher work together to develop a plan including costs.
Seconded by: Gerard Joe
All in Favor. Motion Carried
Housing Policy
Moved by Gerard Joe to accept the highlighted changes within the Housing Policy; pending feedback from the community.
Seconded by: Noel Joe
All in Favor. Motion Carried
Request – Business Venture
Moved by Harvey Drew to approve the Band member’s request to start a candy store in the basement of his home; and be it further moved that the Band member ensure all required permits/licensing are acquired prior to proceeding.
Seconded by: Stewart Etheridge
All in favor: Motion Carried
Post-Secondary Funding – Request
Moved by Harvey Drew to approve a loan for a Band member to attend Operator Engineers College; and be it further moved that if funds are available in the fall under TEDD’s post-secondary program, the funding will be allocated back to MFN.
Seconded by: Noel Joe
All in Favor. Motion Carried
Summer Schedule – Government
Moved by Gerard Joe that April 19, 2016 is the final “duly convened” Council meeting and will resume regular sessions beginning September 6, 2016; and be it further moved that over the summer, meetings will be scheduled as needed.
Seconded by: Noel Joe
All in Favor. Motion Carried
General Manager – Salary
Moved by Gerard Joe for the General Manager’s salary remain status quo pending a review of the Salary/Wage Grid with recommendation submitted by September 30, 2016.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Transparency & Accountability
Moved by Gerard Joe that MFN will strive to maintain Transparency and Accountability by presenting all salaries and remuneration of Chief & Councillors in MFN’s annual audit
Seconded by: Stewart Etheridge
All in Favor. Motion Carried
Band List
Moved by Noel Joe that the Membership Clerk can provide a copy of the Band list to Conne River Health & Social Services; and be it further moved that the Band list will not include actual Band numbers due to privacy issues.
Seconded by Harvey Drew
All in Favor. Motion Carried
Donation
Moved by Harvey Drew to approve a donation in the amount of $100 to the 50+ Club
Seconded by: Stewart Etheridge
All in Favor. Motion Carried
P&ID Contract
Moved by Gerard Joe to accept the bid from McDonald White in the amount of $26,000 for the P&ID contract
Seconded by: Stewart Etheridge
All in Favor. Motion Carried
IGS Review
Moved by Noel Joe to award the IGS Review contract to McDonald White in the amount of $5,000"Seconded by: Gerard Joe
All in Favor. Motion Carrie
Adjournment
Moved by Stewart Etheridge to adjourn the meeting of April 19, 2016
Seconded by: Harvey Drew
All in Favor. Motion Carried
2016 05 02
Approval of Agenda
Moved by Stewart Etheridge to approve the agenda of May 2, 2016
Seconded by Gerard Joe
All in Favor. Motion Carried
Note: Saqmaw had to vote to make quorum
Outfitting Review
Moved by Gerard Joe for the outfit review to remain status pending review of Employment Services.
Seconded by Stewart Etheridge.
All in Favor. Motion Carried
Note: Saqmaw had to vote to make quorum
Adjournment
Moved by Stewart Etheridge to adjourn the meeting of May 2, 2016
Seconded by: Gerard Joe
All in Favor. Motion Carried
Note: Saqmaw had to vote to make quorum
2016 05 19
Fort McMurray
Moved by Gerard Joe to develop an Emergency Strategic Action Plan to assist Band members affected by the Fort McMurray Wild fire
Seconded by Harvey Drew
All in Favor. Motion Carried
2016 05 17
Matrimonial Law
Moved by Harvey Drew that where MFN is a Custom Band voting on the Referendum for Matrimonial Real Property law be restricted to on-reserve voting Members.
Seconded by: Dave McDonald
All in Favor. Motion Carried
Note: Saqamaw had to vote to make quorum
Fire Fighter Training
Moved by Harvey Drew that MFN employees that are part of Conne River Volunteer Fire Department do not have to use personal time when acquiring firefighting training.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried
Note: Saqamaw had to vote to make quorum
2016 05 26
Outfitting
Moved by Gerard Joe to approve and additional $57,000.00 for the outfitting budget for fiscal year 2016-2017; be it further moved that the budget is to be monitored monthly by both the Director of TEDD and the Outfitting Manager to ensure expenditures stay within the budget. This approval is for one year only.
Seconded by: Stewart Etheridge
4 in favor
1 abstention due to perceived conflict of interest
Motion Carried
Note: Saqamaw had to vote to make quorum
Financial Assistance
Moved by Gerard Joe to approve financial assistance in the form of a loan for the amount of $700 to a Band Member for travel to St. Johns to acquire medical testing for off shore diving and Saqamaw Misel Joe is to co-sign.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried
2016 06 20
Governance
Moved by Howard Jeddore to proceed with contacting INAC (Indigenous & Northern Affairs Canada) regarding Governance information sessions being offered to newly elected First Nation Governments on what is happening regionally and nationally at no cost to MFN.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Training Institutions
Moved by Brenda Jeddore that the Chief proceed with discussions with the College of the North Atlantic pertaining to the development of a training facility at Conne River; and be it further moved that the discussions may include engaging union schools & other training facilities.
Seconded by: Corey John
All in Favor. Motion Carried.
Portfolios
Moved by Corey John to accept the Portfolio appointments with a review to be completed after 6 months.
- Governance/Culture & Traditions – Misel Joe
- Public Works – Dennis Benoit
- Justice/Capital-Lands & Housing – Brenda Jeddore
- NFL/MAMKA/Hr. Authority – Harvey Drew
- Education – Howard Jeddore
- Natural Resources/Finance – Shayne McDonald
- Training & Economic Development / Health – Corey John
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Mushuau Co-Management
Moved by Howard Jeddore to accept the Nawuashish Agreement (Mushuau) in which MFN will administer the Post-Secondary Support program for 10 students.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Storage Shed
Moved by Dennis Benoit to approve the allocation of funding in the amount of $18,752 from Capital-Lands & Housing surplus dollars for the construction of an equipment shed and the Elder’s Emergency fund.
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
Road Closure
Moved by Howard Jeddore that the entrance to the McDonald’s Cultural Park be closed for a period of two weeks to vehicle traffic from 7:00 pm to 7:00 am (daily) due to delays caused by survey pegs being damaged/broken by vehicles.
Seconded by: Dennis Benoit
All in Favor. Motion Carried.
Adjournemt
Moved by Harvey Drew to adjourn the meeting of June 20, 2016.
Seconded by: Corey John
All in Favor. Motion Carried.
2016 07 05
Receptionist – Band Office
Moved by Shayne McDonald to uphold the previous decision of Chief & Council to post for the 3rd Band Office Receptionist based on the requirement to create more employment and assist employment services.
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
Research Request
Moved by Harvey Drew that MFN give permission to Jocelyn Thorpe to visit the community to conduct research by talking to Band members about colonialism
Seconded by Howard Jeddore
All in Favor. Motion Carried.
Power Outages
Moved by Shayne McDonald that the Workplace Safety Policy in relation to scheduled power outages, the direction to close the Band Office closing for the day to remain status quo; however, for upcoming scheduled power outages, employees to return to work immediately following the return of power and be it further moved that this issue to be forwarded to the Policy Committee.
Seconded by Brenda Jeddore
All in Favor. Motion Carried
Adjournment
Moved by Shayne Mcdonald to adjourn the meeting of July 5, 2016
Seconded by Dennis Benoit
All in Favor. Motion Carried
2016 07 21
Approval of Agenda
Moved by Harvey Drew to approve the July 21, 2016 agenda
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Approval of Minutes
Moved by Corey John to approve the minutes of June 20, 2016
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Director- Bi-Weekly Reporting
Moved by Corey John to continue with Director reporting at duly convened bi-weekly Chief & Council meetings.
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
OLP – Ocean Learning Partnership
Moved by Harvey Drew to proceed with allocating the $50,000 from surplus to the Ocean Learning Partnership project
Seconded by: Howard Jeddore
1 abstention (Corey John)
4 voting in favor
Motion Carried
Bus Contract
Moved by Howard Jeddore to proceed with opening and reviewing the one and only bid for the bus contract to determine if outlined criteria are met before proceeding with official approval
Seconded by: Harvey Drew
1 Abstention (Shayne McDonald)
4 voting in favor
Motion Carried
Band Member Request
Moved by Shayne McDonald that based on special circumstances involving the Fort McMurray fire, the apartment becoming available at the end of July is awarded to Allison and Jesse McDonald
Seconded by: Harvey Drew
All in Favor. Motion Carried
Water and Sewer Hookup
Consensus: Chief & Council agreed that additional information is needed from the Director of Public Works regarding the water & sewer hook-up for Jesse & Allison McDonald. This information to be provided by Monday, August 1, 2016
Band Member – Residency Appeal
Moved by Shayne McDonald that Emily Ann Howse is deemed on-reserve and can avail of on
Reserve programs and services; be it further moved that this decision is based on extraordinary
housing circumstances
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Residency
Moved by Harvey Drew that based on the information provided by the Residency Committee, the following two Band Members is deemed on-reserve as of Chief & Council meeting dated July 21, 2016
- Colin McNeil
- Brian Kelly
Seconded by: Corey John
All in Favor. Motion Carried.
Facebook Site – St. Anne’s School
Moved by Shayne McDonald that St. Anne’s school Facebook site continue following the favorable six month review
Seconded by: Harvey Drew
All in Favor. Motion Carried
In-Camera Session
Moved by Shayne McDonald to move discussion to in-camera
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
In-Camera Session
Moved by Howard Jeddore to return to regular Chief & Council discussion
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Donation Request
Moved by Harvey Drew to donate $100, from the Vehicle Delivery fund, to the Newfoundland & Labrador Volleyball Association to support Ryan Goodyear’s participation
Seconded by: Corey John
All in Favor. Motion Carried
Plumbing Contract
Moved by Corey John to accept the 2016 Residential Plumbing Contract bid from Kenneth John in the amount of $30,000
Seconded by Shayne McDonald
All in Favor. Motion Carried
Adjournment
Moved by Howard Jeddore to adjourn the July 21, 2016 Chief & Council meeting
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
2016 08 16
Bus Contract
Moved by Howard Jeddore that a contract will be drafted for 5 years for 2 buses; however, pending final approval from INAC regarding the additional $31,000 the agreement will outline 1 bus for year one.
Seconded by: Dennis Benoit
All in Favor. Motion Carried.
NFL Audit
Moved by Dennis Benoit for the GM to proceed with gathering information relating to costs to do an External Operational Audit
Seconded by: Corey John
All in Favor. Motion Carried.
Overtime Audit
Moved by Dennis Benoit that the General Manager present the Overtime Audit to Chief & Council in September
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Adjournment
Moved by Harvey Drew to adjourn the meeting of August 16, 2016
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
2016 09 16
Approval of Agenda
Moved by Harvey Drew to approve the agenda for September 16, 2016 with the addition of the following items:
- Request from Terry Hickey
- Request from Tourism, Culture & Recreation
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
Approval of Minutes
Moved by Dennis Benoit to approve the minutes of July 5, 2016 with minor amendments
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Moved by Harvey Drew to approve the minutes of July 21, 2016 with one minor amendment
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Moved by Howard Jeddore to approve the minutes of August 16, 2016 as presented
Seconded by Brenda Jeddore
All in Favor. Motion Carried
Little River Water Park
Consensus: Chief & Council agreed for the Manager of TCR (Tourism, Culture & Recreation) and the Director of TEDD (Training & Economic Development Department) meet with the band member to further discuss his request for business expansion and to present options/solutions at a meeting specifically scheduled for this issue.
Tourism, Culture & Recreation – Request
Moved by Howard Jeddore that the Manager of Tourism, Culture & Recreation proceed with
Developing a Facebook site specifically for TCR marketing; and be it further moved that the
draft is presented to Chief & Council for final approval.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Market Housing
Moved by Dennis Benoit that the Director of Capital-Lands & Housing Department proceed with
Market Housing program.
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Band Member – Employment Request
Moved by Shayne Mcdonald that Chief & Council approve “in principle” early employment for Lesly-Ann Goodyear to commence following the completion of residency criteria and be it further moved that details of employment term to be finalized by the General Manager in consultation with the Job Creation program Manager.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Occupational Health & Safety (OH&S)
Moved by Brenda Jeddore to allocate $11,000 from the Heritage Fund to commence work on the development of a Hazard Prevention Program and Safe Work Practices for all departments within MFN
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Donation Request
Moved by Harvey Drew to donate $100 toward the Retirement Banquet hosted by the Union of Nova Scotia Indians for two long standing and founding members
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
IGS Staff
Moved by Shayne McDonald that the General Manager proceed with restructuring IGS and posting the Chief & Council Assistant position to coincide with the current General Manager Assistant’s leave of absence
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Water & Sewer Request
Moved by Shayne Mcdonald that Chief & Council request written confirmation from Water & Sewer Manager by September 21, 2016 confirming the viability of water & sewer services to the housing lot for Jesse Mcdonald.
Seconded by: Corey John
All in Favor. Motion
IGS Review (Intergovernmental Secretariat)
Moved by Howard Jeddore to allocate $6000 from the Vehicle Delivery Fund for the IGS Review for the contract and survey prizes
Seconded by: Dennis Benoit
1 Abstention
5 Voting in Favor
Self Government Office
Consensus: Chief & Council agreed to maintain the Self Government office until a definite use is identified and approved
Residency
Moved by Corey John that based on the information provided by the Residency Committee,
Chief & Council grant Jordon Benoit on-reserve residency status commencing September 16,
Seconded by Howard Jeddore
All in Favor. Motion Carried
Request for Information
Moved by Brenda Jeddore that Chief & Council agree to provide information pertaining to
MFN’s wage grid to Conach Consulting; and be it further moved that this information remain
confidential.
Seconded by: Shayne McDonald
All in Favor. Motion Carried
Meeting Schedule
Moved by Harvey Drew to change the duly convened bi-weekly Chief & Council meetings to Mondays.
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Community Freezer Hunt
Moved by Harvey Drew that pending consultation with the Director of Natural Resources, the Aboriginal Fisheries Guardian agreement is reviewed by legal to identify whether there would be any breach if MFN guardians participated in the Community Freezer project and that the GM will follow up with both the Director of Natural Resources and Justice following this review.
Seconded by: Howard Jeddore
All in Favor: Motion Carried
Adjournment
Moved by Dennis Benoit
Seconded by: Shayne McDonald
All in Favor. Motion Carried
2016 09 27
Approval of Agenda
Moved by: Howard Jeddore to approve the agenda for September 27, 2016 with the following additions:
- OH&S Slogan
- Update on Chiefs meeting
- Donna Rae Stride employment request. Deferred to next meeting need more info from Employment Services
- Teacher Assistant
- Jessie McDonald Sewer Hookup: Director of Public Works to have a response by September 30, 2016
- Lagoon Request update. Further update at next meeting
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
Approval of Minutes
Moved by Howard Jeddore to approve the minutes of September 16, 2016, with one noted amendment to the section pertaining to Conne River Outfitting
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Governance Code Referendum
Moved by Dennis Benoit to postpone the date for the Governance Code Referendum to the next Chief and Council election to increase voter participation
Seconded by: Shayne McDonald
All in Favor. Motion Carried
Employment Services
Consensus: Employment Services staff will schedule a day prior to December to review the Employment Services Program with Chief and Council, Directors and other staff as required.
Overtime Audit
Moved by Shayne McDonald that IGS provide a breakdown of the Overtime Audit to include explanations
Seconded by: Corey John
All in Favor. Motion Carried
OH&S Slogan
Moved by Brenda Jeddore that the Systems Analyst determine if OH&S Safety Slogans can be added weekly to payroll cheques as a way for MFN to promote safety in the workplace
Seconded by: Howard Jeddore
All in Favor. Motion Carried
Teacher Assistant School
Moved by Shayne McDonald to remain with MFN’s Hiring Policy and proceed with making contact with the individual in second place; however, due to the time constraints, the individual has until 5:00pm today, September 27, 2016, to accept or decline the position. If the candidate declines, the position will be offered to the next applicant.
Seconded by: Corey John
All in Favor. Motion Carried
Lions Club Request
Moved by Howard Jeddore that permission is granted to Lions Club international to host an information session on setting up a Lions club in Conne River
Seconded by: Shayne McDonald
All in Favor. Motion Carried
Adjournment
Moved by Shayne McDonald to adjourn the meeting of September 27, 2016
Seconded by: Brenda Jeddore
All in Favor. Motion Carried
2016 11 07
In-Camera Session
Moved by Harvey Drew to move Chief & Council discussion to “in-camera”.
Seconded by: Dennis Benoit
All in Favor. Motion Carried
Moved by Harvey Drew to return to regular Chief & Council discussion.
Seconded by Dennis Benoit
All in Favor. Motion Carried
Approval of Agenda
Moved by Howard Jeddore to approve the agenda for November 7, 2016 with two additional items:
1.Capital-Lands & Housing
2.Canoe Project
Seconded by: Harvey Drew
All in Favor. Motion Carrie
Approval of Minutes
Moved by Harvey Drew to approve the minutes of September 27, 2016, as presented\
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
Salite
Moved by Howard Jeddore that outstanding balances on Salites to affect a person’s ability to acquire a cash advance or credit as per existing policies and be it further moved that individuals will be notified that they will not be permitted to bid in future Salites until arrears are paid in full.
Seconded by: Corey John
All in Favor. Motion Carried
Moved by Corey John that due to the fact that there is a cost associated with hosting a Salite the funds donated by the Band will cover hosting costs with the remainder donated to the family.
Seconded by: Howard Jeddore
All in Favor. Motion Carried
NFL Audit
Moved by Harvey Drew that based on the information provided by the GM and the Director of Finance, MFN proceed with KPMG Auditing to complete the NFL audit; and, be it further moved that funding is allocated from NFL (Netukalimk Fisheries) to cover the costs associated with the audit.
Seconded by: Corey John
All in Favor. All in Favor
Old School
Moved by Howard Jeddore that the General Manager proceed with submitting a funding proposal to ACOA in the amount of $64,000 to conduct a feasibility study for potential repurposing of existing school
Seconded by: Harvey Drew
All in Favor. Motion Carried
Financial Assistance
Moved by Dennis to deny the request for a special loan and that the Director of Finance proceed with developing a Special Loan policy that will be reviewed by the Policy Committee by Thursday, November 10th
Seconded by: Corey John
1 Abstention
Motion Carried. (Chief voted to make quorum)
Request - Advance on Severance
Moved by Dennis Benoit to deny the request for a severance advance in the amount of $6,000; and, be it further moved that the Director of Finance proceed with developing a policy regarding incremental pay-out of severance after the age of 55
Seconded by: Corey John
All in Favor. Motion Carried
Band Calendar
Moved by Dennis Benoit to approve MFN’s 2017 calendar “in principle” pending final approval at the next meeting.
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
Consensus: Chief & Council agreed to gather additional information from the Residency Committee before making a final decision on the Band member’s request for early residency and employment.
Consensus: Chief & Council agreed to gather additional information from Finance Director and Employment Services regarding request for a second employment term within this fiscal year 2016-2017.
Consensus: Chief & Council agreed that the Manager of Tourism, Culture & Recreation seek funding from alternate sources for the proposed St. Anne’s School reunion and complete additional research before finalizing agenda.
Consensus: Chief & Council agreed that the 2016 Sharing Tree take place to coincide with the Christmas Tree lighting.
Consensus: Chief & Council agreed that additional information is required from the Director of Public Works regarding blast rock.
Adjournment
Moved by Howard Jeddore to adjourn the meeting of November 7, 2016.
Seconded by: Harvey Drew
All in Favor. Motion Carried
2016 11 21
Approval of Agenda
Moved by Harvey Drew to approve the agenda for November 17, 2016 with the deferral of one item to November 23, 2016
Seconded by Corey John
All in Favor. Motion Carried
Minutes of Meeting
Moved by Howard Jeddore to approve the minutes of November 7, 2016
Seconded by Howard Jeddore
All in Favor. Motion Carried
Fundraising Request – Jeans Day
Moved by Dennis Benoit to proceed with designating Monday, November 28, 2016 as ‘jeans day’ to help raise funds for a community member attending a modeling workshop in Toronto
Seconded by Howard Jeddore
All in Favor. Motion Carried.
Consensus: Chief and Council agreed that in absence of an approved policy, the process for acquiring a loan proceed as per past practice through the Chief’s office and be it further moved that past criteria be adhered to.
Blast Rock
Moved by Brenda Jeddore to reallocate the funds from the blast rock contract to paving and
crushing.
Seconded by: Howard Jeddore
All in Favor. Motion Carried.
Consensus: Chief & Council agreed to defer the IGS Review presentation based on the fact that the General Manager has not received a copy of the “draft” report to review with the consultant prior to presenting to Chief & Council. A new date and time to be scheduled with the consultant at her convenience as this review is not time-sensitive.
Calendar
Moved by Brenda Jeddore to approve MFN’s 2017 calendar
Seconded by: Dennis Benoit
All in Favor. Motion Carried.
Employment Request
Moved by Dennis Benoit to deny the request for a second work term, within current fiscal year,
under Employment Services.
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Residency Request
Moved by Brenda Jeddore to approve the residency appeal from Elizabeth Hinks
Seconded by: Dennis Benoit
Moved by Corey John to accept the on-reserve residency request from Gus Stride L
Seconded by Harvey Drew
All in Favor. Motion Carried.
In Camera
Moved by Howard Jeddore to move Chief & Council discussion to ‘in-camera”
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Moved by Dennis Benoit to return to regular agenda following ‘in-camera” session
Seconded by: Brenda Jeddore
All in Favor. Motion Carried.
Consensus: Chief & Council agreed for the Director of Capital-Lands & Housing and the Housing Manager proceed with drafting letters on behalf of Chief and Council regarding rental arrears to be prepared for the next duly convened meeting in December.
Consensus: Chief & Council agreed to draft a letter to the parish in St. Alban’s including the cost for the commemorative plaque for the old cemetery to inquire if the proceeds from the Chase the Ace (50% of weekly proceeds are donated to St. Ignatius Parish) could be used to help Conne River with erecting a monument.
Consensus: Chief & Council agreed to proceed with asking students to draft sketches of a statue to be erected at the top of war memorial.
Adjournment:
Moved by Dennis Benoit to adjourn the meeting of November 21, 2016
Seconded by:
All in Favor. Motion Carried.
2015
2015 03 09
Agenda Approval:
Moved by Ada Roberts to approve the agenda presented for March 9, 2015, with noted additions.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Minutes Approval:
Moved by Harvey Drew to approve the minutes of February 23, 2015, with noted amendments.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Safety Equipment – Natural Resources
Moved by Gerard Joe for the Natural Resources Department to proceed with purchasing four S.P.O.T. (satellite tracking equipment) devices for employees within the department responsible for patrols. The use of this equipment is mandatory to ensure the Natural Resources Department adheres to OH&S regulations.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Christmas Tree Operation:
Moved by Gerard Joe for the Natural Resources Department to develop a concept plan for the Christmas Tree Operation by March 31, 2015, for Chief & Council review.
Seconded by: David McDonald
All in Favor. Motion Carried.
Committees
Moved by Ada Roberts to proceed with the recommendations presented by the General Manager regarding committees and the policy to be applied globally.
Seconded by: David McDonald
All in Favor. Motion Carried.
Licenses Practical Nurses (LPN)
Moved by Gerard Joe, that effective today, Chief & Council approve the LPN’s request for reclassification based on increased duties and responsibilities based on the 2011 Wage Grid.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Contracting Policy
Moved by Gerard Joe to amend the Contracting Policy to state all projects over $500 are posted. This is a reduction from the previous $5,000 maximum level. Be it further moved that contract payouts are based on the following percentages:
- External contracts – 25%; 25%; 25%; 25%
- Internal contracts - 30%; 30%; 30%; 10%.
Seconded by: David McDonald
All in Favor. Motion Carried.
Community Rink
Moved by Harvey Drew to proceed with the Community Rink Plan.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Zoning By-Law:
Moved by Stewart Etheridge to approve the noted amendments to the Zoning By-Law and submitted to AANDC (Aboriginal Affairs & Northern Development Canada) for approval.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
Employee Representative:
Moved by David McDonald to proceed with gathering information regarding an employee representative to assist with employment issues.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Tobacco:
Moved by Harvey Drew that as of April 1, 2015, MFN will charge a 25 cent fee for each debit/credit card transactions to be allocated to CRHSS Addiction programs and the Rink/Chalet project (15 Cents to addictions - 10 cents Rink/Chalet).
Seconded by: Gerard Joe
All in Favor. Motion Carried.
New Subdivision:
Moved by Gerard Joe to invite CECON (Central Engineering Company of NL) to meet with Chief & Council to review the existing issues with new homes and whether the homes can be connected into MFN’s Water & Sewer system as well as review the issues regarding the bog and future planning.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Community Radio Station:
Moved by Harvey Drew to explore the possibility of starting a community radio station as well as licensing and costs.
Seconded by: David McDonald
All in Favor. Motion Carried.
New Housing
Moved by Harvey Drew that the Housing Manager proceed with housing selection for Section-95 and Subsidized units; and, be it further moved that the names be reviewed by Chief & Council before they are communicated to the public.
Seconded by: David McDonald
All in Favor. Motion Carried.
Budget – 2015-2016
Moved by Gerard Joe to approve the 2015-2016 fiscal year budget based on last year’s budget levels; and be it further moved that the Finance Department complete a review of travel, overtime, appropriations, truck rental and job sharing by June 1, 2015.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
In-Camera-Session
Moved by Ada Roberts to move Chief & Council discussion to in-camera.
Seconded by: David McDonald
All in Favor. Motion Carried.
Out of In-Camera
Moved by Gerard Joe for Chief & Council to return to regular discussion.
Seconded by: David McDonald
All in Favor. Motion Carried.
Adjournment
Moved by Stewart Etheridge to adjourn the meeting of March 9, 2015.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
2015 03 31
Approval of Agenda
Moved by Harvey Drew to approve the agenda for March 31, 2015 with additional items.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
Approval of Minutes
Moved by Stewart Etheridge to approve the minutes of March 9, 2015.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
Band Member – Vehicle Damage
Moved by Harvey Drew that MFN cover the cost of damages, in the amount of $6,237.24, for the Band Member’s vehicle that sustained damage while using a detour that did not have proper signage.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Employee Representative
Moved by Harvey Drew to move forward with the development of an Employee Representative for MFN.
Seconded by: David McDonald
All in Favor. Motion Carried.
Fundraising Policy
Moved by Harvey Drew to forward the Fundraising Policy to the community for feedback.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
Food Fishery Agreement
Moved by Harvey Drew that the annual DFO Food Fishery Agreement be signed in Conne River.
Seconded by: David McDonald
All in Favor. Motion Carried.
Portfolio Holder Guidelines
Moved by Gerard Joe that IGS proceed with forwarding the draft Portfolio Holder Guidelines to the community for feedback; and be it further moved that a change be incorporated to the section outlining roles of a Portfolio holder to include a liaison between the community members and Government.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Fire Department Training:
Moved by Gerard Joe that the IGS (Intergovernmental Secretariat) Department work with Conne River Fire Department and HR to develop policies and procedures for the Fire Department in relation to training.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Social Services - Deficit
Moved by Gerard Joe for Conne River Health & Social Services proceed with the 2015-2016 Job Creation program by temporarily utilizing this year’s funding to cover off last year’s deficit.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Travel
Moved by Harvey Drew to reduce MFN’s travel budget (Core & Non-Core) by 25% and the surplus of core to be allocated to unallocated and surplus from non-core to allocated back to department budgets; and be it further moved that this reduction do not affect travel that is covered by outside agencies.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
Natural Resources Employee:
Moved by Gerard Joe to uphold the recommendation by the General Manager and Human Resources relating to the Natural Resources employee HR issue.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Project Review Committee:
Moved by Gerard Joe to proceed with the development of a Project Review Committee to oversee the development and implantation of MFN projects.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Travel Review:
Moved by Gerard Joe that Chief & Council have access to the travel section of the Director’s monthly reports.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
BCR – Band Member – CP
Moved by Harvey Drew to approve the CP (Certification of Possession) for the Band Member.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
OH&S Forms:
Moved by Stewart to approve the Job Hazard Assessment and Incident Report and be it further moved that the second page of the Job Hazard Assessment form can be revised to accommodate each department.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
OH&S (Occupational Health & Safety) Policy:
Moved by Gerard Joe to approve the (OH&S) Occupation Health & Safety Policy and the policy to be implemented immediately; and be it further moved that the policy be forwarded to the community for information.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Code Brown
Moved by Gerard Joe to approve MFN’s Code Brown.
Seconded by: Stewart Etheridge.
All in Favor. Motion Carried.
Contracting Policy
Moved by Harvey Drew to amend the previous motion relating to the Contract Policy to reflect a change in the level from $500 to $10,000 along with 2 signatures from Council and/or Chief and/or GM.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Request for Funding:
Moved by Harvey Drew to approve a loan for a Council member in the amount of $1,400 (US) for training in April 2015 and be it further moved that Council member meet with the Director of Finance to outline repayment terms and if TEDD has funding available at year end, the amount may be covered by the Department.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Education Request – TEDD Director:
Moved by Harvey Drew to approve the request from the Director of TEDD to pursue a Master’s in Business Administration Community Economic Development Program with costs being covered through Services Canada and be it further moved that a plan be developed for Chief & Council on the dissemination of departmental duties.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
Capital-Lands & Housing – Training
Moved by Gerard Joe to approve the hotel costs of $4,000 for the Lands Manager’s training session in Saskatchewan from Shrimp Revenue; however, be it further moved that the Lands Manager seek alternative cheaper accommodation through the University of Saskatchewan.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Adjournment:
Moved by Harvey Drew to adjourn the meeting of March 31, 2015.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
2015 04 20
NOTE: Saqamaw had to cast a vote to make quorum
Approval of Agenda
Moved by Harvey Drew to approve the agenda for April 20, 2015 with three additional items and one removal.
Seconded by: Noel Joe
All in Favor. Motion Carried.
Approval of Minutes
Moved by Gerard Joe to approve the minutes of March 31, 2015.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
C&C Protocols
Moved by Noel Joe that any Chief and Council meetings that is of great importance and requires the presence of all Council members a motion is required to set the date. General Manager is to provide the language to be included into the C&C Protocols.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
Duty to Accommodate Policy
Moved by Harvey Drew to approve the Duty to Accommodate Policy and the policy to be implemented immediately; and be it further moved that the policy be forwarded to the community for information.
Seconded by: Noel Joe
All in Favor. Motion Carried.
Band Member – Request
Moved by Harvey Drew to move Chief & Council discussion to ‘in-camera’.
Seconded by Noel Joe
All in Favor. Motion Carried.
Moved by Gerard Joe to take the meeting out of ‘in camera’ and return to regular Chief & Council discussion.
Seconded by Noel Joe
All in Favor. Motion Carried.
Mi’kmaq Language Revival
Moved by Gerard Joe to support the initiative to develop the strategy on how to revive the Mi’kmaq language in Conne River, this is to include documentation on what the community wants and needs. The Director of Education is to present present this plan, which would include the outline, goals, objectives, timelines, who will be doing the implementation, what will they implementing, how they will implement and what types of resources can we access.
Seconded by: Noel Joe
All in Favor. Motion Carried.
OHS Training Requested for Postponement
Moved by Gerard Joe to uphold previous motion, which is to have all OHS training completed by July 2015. Gerard will make the effort to have himself available to do the training on weekends and after hours.
Seconded by: Noel Joe
All in Favor. Motion Carried.
Matrimonial Property
Moved by Gerard Joe to move forward with option 2 of Matrimonial Property, which is MFN would develop its own code and have it incorporated into MFN current land code. A committee is to be formed to include a fair representation of aboriginal men and women and a fair representation of non-aboriginal members as well.
Seconded by: Noel Joe
All in Favor. Motion Carried.
Non-Core Budget
Moved by Noel Joe to approve all Non-Core Budgets and approve the Self-Government and Student Employment budgets to be reviewed in June.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
L’Nu Foundation
Moved by Gerard Joe to review the L’Nu foundation in July, to determine the purpose of the program and to decide if it any longer needed.
Second by: Chief Mise’l Joe
All in Favor. Motion Carried.
Trappers Assistance Program
Moved by Gerard Joe continue with the development the MFN Trappers Association
Seconded by: Noel Joe
All in Favor. Motion Carried.
CLH Acting Director
Moved by Noel Joe to have the current Acting Director to continue in the position and the Housing Manager position be posted with the position being a minimum of 6 months or as such time as to when the Director can return.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
Adjournment:
Moved by Gerard Joe to adjourn the meeting of April 20, 2015.
Seconded by: Noel Joe
All in Favor. Motion Carried.
2015 05 19
NOTE: Not all items were discussed due to time constrains and only prioritized items were discussed at the meeting.
Approval of Agenda
Moved by Stewart Etheridge to approve the agenda for May 19, 2015 with three items moved to the next meeting.
Seconded by: Gerard Joe
All in Favor. Motion Carried
Approval of Minutes
Moved by Ada Roberts to approve the minutes of May 4, 2015.
Seconded by: Noel Joe
All in Favor.Motion Carried.
Engineering Firm and Housing Strategy
Moved by Gerard Joe to engage with the engineering firm CECON who will work with Public Works and Capital Lands and Housing to develop a location plan for the new housing units. This plan will include site sketches, cost analyst and breakdown.
Seconded by: Harvey Drew
All in Favor. Motion Carried
Clay Bank
Moved by Ada Roberts to have a letter forward to the community informing them of the remediation process for the Clay Bank area.
Seconded by: Gerard Joe
All in Favor.Motion Carried
Honorarium Policy
Moved by Harvey Drew to make the highlighted changes noted in the minutes to the committee policy.
Seconded by: Gerard Joe
All in Favor.Motion Carried
Six Month Positions Request of 4% and Vacation Pay
Moved by Ada Roberts refuse the request of vacation pay/4% due to the financial strain it will cause MFN in the future.
1 – Abstained, Harvey Drew
1 – No, Gerard Joe
5 – Yes, Ada Roberts, Noel Joe, Stewart Etheridge, Dave McDonald and Chief Mise’l Joe
Motion Carried.
Vehicle Damage
Moved by Gerard Joe to have MFN’s insurance provider to do an investigation on the incident to determine who was at fault.
Seconded by: Ada Roberts
All in Favor.Motion Carried
Update – Bathtub Request
Moved by Harvey Drew to have the community member get a credit note to purchase a bath tub and avail of the Carpenter Assistance Program given that her request was made before the deadline.
Seconded by: Noel Joe
All in Favor – Motion Carried
OH&S Policies
Moved by Noel Joe to approve the MFN Work Place Violence and Bullying Prevention Policy, MFN Granting of Access Policy and MFN Accident, Incident Reporting and Investigation Policy and Procedures with the noted changes.
Seconded by: Ada Roberts
All in Favor. Motion Carried
Jean’s Month
Moved by Harvey Drew to make the month of June, Jeans Month, in aid of Powwow and Conne River’s Come Home Year Celebrations.
Seconded by: Gerard Joe
All in Favor – Motion Carried
Building Permit Fees
Moved by Noel Joe to have the fees removed from the building permit process.
Seconded by Stewart Etheridge
All in Favor – Motion Carried
Building Permits Turnaround Time
Moved by, Gerard Joe to have the Lands Manager to amend the policy that will decrease the turnaround time for issuing construction permits.
Seconded by: Noel Joe
All in Favor – Motion Carried
Community Beautification
Moved by Harvey Drew to have a letter forwarded to the community requesting them to cleanup/beautify our community of litter/garbage/old debris/old vehicles etc. in and around their homes.
Seconded by: Stewart Etheridge
All in Favor – Motion Carried
Adjournment
Moved by Gerard Joe to adjourn the meeting of May 19, 2015.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
2015 05 04
Approval of Agenda
Moved by Harvey Drew to approve the agenda, for the May 4, 2015, Chief & Council meeting.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Approval of Minutes
Moved by Stewart Etheridge to approve the minutes of April 20, 2015.
Seconded by: Harvey Drew
All in Favor. Motion Carried
Summer Schedule
Moved by Ada Roberts that Chief & Council’s summer meeting schedule be changed to once per month from June to September with regular bi-weekly Chief & Council meetings resuming October 5, 2015.
Seconded by: Harvey Drew
All in Favor. Motion Carried
Radio Station
Moved by Ada Roberts to move forward with the developmental work for a community radio station.
Seconded by: Stewart Etheridge.
All in Favor. Motion Carried
Financial Assistance
Moved by Harvey Drew for a Band Member to avail of a Cash Advance through MFN in the amount of $4000, which is to be paid in full over his 14 work week period.
Seconded by Stewart Etheridge
All in Favor. Motion Carried
Kruger Inc.
Moved by Harvey Drew to confirm MFN’s support of its Department of Natural Resources opposition to Kruger Inc.’s plan to harvest timber in district 6 and follow up with a BCR for meeting on May 11, 2015
Seconded by Stewart Etheridge
All in Favor. Motion Carried
Adjournment
Moved by Stewart Etheridge to adjourn May 4, 2015 meeting
Seconded by David McDonald
All in Favor. Motion Carried
2015 06 15
Approval of Minutes
Moved by Noel Joe to approve the minutes of May 19, 2015, with an amendment to the motion relating to building permit turnaround time to read as follows; "The Lands Manager to amend the policy that will decrease the turnaround time for issuing construction permits”
Seconded by: David McDonald.
All in Favor. Motion Carried.
Approval of Agenda
Moved by Gerard Joe to approve the agenda for June 15, 2015.
Seconded by: Noel Joe.
All in Favor. Motion Carried.
Protocols
Chief & Council
Moved by Stewart Etheridge to approve the amended protocols for Chief & Council.
Seconded by: David McDonald
All in Favor. Motion Carried.
Salite
Moved by Gerard Joe to define Resident for Salite protocols as an individual who meets MFN’s residency requirement; and be it further moved that a Salite can be held for non-residents; however, it will be organized by family members and not IGS staff.
Seconded by: Harvey Drew
All in Favor. Motion carried
Annual Assembly/Portfolio Meeting
Moved by Gerard Joe to approve October 27, 2015 to 30, 2015 for the Annual Assembly and Portfolio meeting and be it further moved that all travel for Directors and Chief & Council to be suspended during this time.
Seconded by: Harvey Drew.
All in Favor. Motion Carried.
Band Member – Residential Lot
Moved by Harvey Drew that based on the recommendation presented by the Lands & Environment to reduce the buffer zone from 40 feet to to10 foot buffer to allow an additional15 feet for both sides of the road and be it further moved that the area will be measured and identified within the next 2 weeks.
Seconded by: Noel Joe
Voting in Favor – 4
Abstention – 1
Policing – Agreement
Moved by Gerard Joe that MFN to proceed with the Policing agreement based on the fact that 80% of patrols will take place on reserve; monthly reports will be provided and the definition of emergency is provided.
Seconded by: Noel Joe
All in Favor. Motion Carried.
Policy
Moved by Gerard Joe to approve the following policies:
- Hazard Identification, Assessment and Control
- Workplace Inspection
Be it further moved that these policies to be forwarded to the community and posted on our webpage for feedback. Seconded by: David McDonald
All in Favor. Motion carried
Budgets
Moved by Stewart Etheridge that Chief & Council schedule July 2, 2015 to finalize MFN’s 2015-2016 budgets.
Seconded by Noel Joe
All in Favor. Motion Carried.
Training – Fire Department
Moved by Gerard Joe that the Director of Public Works proceed with identifying fire response training for municipal waste disposal sites for Miawpukek Volunteer Fire Department members.
Seconded by: Harvey Drew
All in Favor. Motion carried
TCR (Tourism Culture & Recreation Manager) – Requests
Moved by Gerard Joe to approve the following requests from the TCR Manager relating to the 2015 Come Home Year Celebration and Powwow:
- Employ Job Creation workers as per previous years in that they will receive an additional hour for every hour worked during the Powwow;
- (Ex: work 1 hour worked – worker to receive 2 hours)
- Full-time workers are permitted to volunteer for specific events as prescribed by the TCR Manager without utilizing personal time;
- Approve the official Come Home Year banner;
- 5 male Council members carry St. Anne during the procession from the Point to the Church;
- Fix the sign at the entrance of the Reserve.
- All Band businesses and Departments beautify their areas;
- That Monday, July 20th from 1:00 – 3:00 pm is designated as community cleanup and staff is permitted to attend the event and are permitted to go home at 3 pm;
- Erect flower pots along the main road on hydro poles that are located close to the main road;
- Purchase fireworks from Fireworks Fx Inc. who will prepare a show with insurance and train identified members of MFN to prepare and deliver shows as well as partner with Conne River Building Supplies..
Seconded by: Harvey Drew
All in Favor. Motion Carried
Receptionist Position
Moved by Harvey Drew that based on the information provided by the Director of TEDD, the Receptionist remain two – six month rotational positions.
Seconded by: Noel Joe
Voting in Favor – 4
Voting against – 1
Employment Requests
Moved by Gerard Joe that CRHSS proceed with the Job Placement for a Social Services recipient on a trial basis and the previous arrangements relating to hydro and rent remain.
Seconded by: Dave McDonald
All in Favor. Motion Carried
Request – Early Employment
Moved by Gerard Joe that Chief & Council approve early employment for a community member who is one month away from meeting the residency requirement based on the fact that he has a small child and the placement is already included in the Employment Services budget.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Request – Early Employment
Moved by Harvey Drew that based on the age requirement for employment under the Employment Services program is 20 and the Band member will not turn 20 until August 2016, the request for early employment is denied.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
’In Camera’
Moved by Gerard Joe to take the meeting discussion ‘in camera’.
Seconded by: Harvey Drew
All in favour: motion carried
Moved by Gerard Joe to move Council Discussion from ‘in camera’ and return to regular discussion
Seconded by: Dave McDonald
All in Favour: Motion Carried
Adjournment
Moved by Gerard Joe to adjourn the meeting of June 15, 2015
Seconded by: Dave McDonald
All in favour : Motion Carried
2015 07 15
Approval of Agenda
Moved by Harvey Drew to approve the agenda for July 15, 2015.
Seconded by: Dave McDonald
All in Favor. Motion Carried.
Approval of Minutes
Moved by Stewart Etheridge to approve the minutes of July 15, 2015.
Seconded by: Dave McDonald
All in Favor. Motion Carried.
New School – Project
Moved by David McDonald to accept the proposal from MHPM for Project Manager for the new school.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Elder’s Pilot Project
Moved by Dave McDonald to approve the age of elder for snow clearing is 60.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Fund Raising Policy
Moved by Harvey Drew to approve the Fund Raising Policy.
Seconded by: Noel Joe
All in Favor. Motion Carried
Membership on Boards & Committees Policy
Moved by Dave McDonald to approve the Membership on Boards & Committees Policy.
Seconded by Stewart Etheridge
All in Favor. Motion Carried.
Front Desk Receptionist
Moved by Noel Joe for the GM to proceed with reviewing all positions within MFN to determine job sharing possibilities to assist with employment demands.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Aboriginal Rights
Moved by Stewart Etheridge that MFN not to proceed with a new Aboriginal Rights case; however, agreed to provide historical research and document support to Qalipu First Nation as they have expressed interest in advancing aboriginal rights and the date of sovereignty on the west coast of NL and may provide a historical context to advance a new Mi’kmaq aboriginal rights argument.
Seconded by: Noel Joe
All in Favor. Motion Carried
Employee Excellence Training
Moved by Noel Joe that all MFN employees are required to attend ½ day of Employee Excellence Training and that employees who are not on payroll will be remunerated by being awarded ½ day off in lieu of attendance.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Travel Policy
Moved by Harvey Drew to approve the Travel Policy with the noted amendments relating to OH&S. (Occupational Health & Safety).
Seconded by: Noel Joe
All in Favor. Motion Carried
PPE Policy (Personal Protective Equipment)
Moved by Stewart Etheridge to approve the PPE Policy (Personal Protective Equipment).
Seconded by: Noel Joe
All in Favor. Motion Carried.
Land Allotments
Moved by David McDonald to allocate lot # 208 & #209 and #264 to Jack Drew as presented in the Resolution by the Lands Manager
Seconded by Noel Joe
1 Abstention.
4 in favor with the Chief’s vote to ensure quorum.
Motion Carried.
Moved by David McDonald to allocate lot #346 to Mary Phyllis John as presented in the Resolution by the Lands Manager.
Seconded by: Noel Joe
All in Favor. Motion Carried.
Adjournment
Moved by David McDonald
Seconded by: Harvey Drew
All in Favor. Motion Carried
2015 08 24
Approval of Agenda
Moved by Harvey Drew to approve the agenda for August 24, 2015 with the following additional items:
- Band Member Request
- New School Site Selection
Seconded by Noel Joe
All in Favor. Motion Carried
Approval of Minutes
Moved by Noel Joe to approve the minutes of July 15, 2015.
Seconded by: David McDonald
All in Favor. Motion Carried.
New School Site Selection
Moved by Harvey Drew to approve McDonald’s Cultural & Recreation Site for the new school construction.
Seconded by David McDonald
All in favor. Motion Carried.
Quarter Position – Public Works
Moved by David Mcdonald that based on the level of knowledge required to repair waterline laterals, Chief & Council agree that the Water & Sewer Manager (Anthony Rose) position be changed to include a ¼ position for a period of four months to oversee repairs.
Seconded by Noel Joe
All in Favor. Motion Carried.
Rink/Chalet
Moved by Noel Joe that MFN proceed with Ice the rink & Chalet concept by developing our fundraising strategy and a detailed costing and design.
Seconded by Harvey Drew
All in Favor. Motion Carried.
Fundraising Event
Moved by Noel Joe that Recreation proceed with the initial fundraiser event for the Rink & Chalet project called “Chase the Ace”.
Seconded by David McDonald
All in Favor. Motion Carried.
Market Housing
Moved by David McDonald that MFN approve the policies for the Market Housing program.
Seconded by Harvey Drew.
All in Favor. Motion Carried.
Band Member – Request
Moved by Harvey Drew that the Director of Finance proceed with drafting a loan agreement for a Band member to repair the wheel chair accessible van and that the Band member provide a cost of the repairs that has been completed and an estimate of repairs remaining.
Seconded by Noel Joe
All in Favor. Motion Carried.
Band Member – Request
Moved by Ada Roberts that Chief & Council accept the evidence provided by the Band Member substantiating her on-reserve residency status.
Seconded by Noel Joe
All in Favor. Motion Carried.
Band Member – Request
Moved by Noel Joe to deem the following Band members off-reserve as per MFN’s Residency By-law:
- Adam Matchem
- Holly Drake
- Elias William Chesley Gould
- Elijah’h Glen Cruz Joe
- Samantha Jane Green
- Randy Breton Wilcox (Samantha’s son)
- Kenneth White
- Hunter Charles Oral White
- Liam Kenneth Snow
Seconded by David McDonald
All in Favor. Motion Carried.
Agreements
Moved by Harvey Drew to sign the following agreements:
- Health Contribution Agreement
- AANDC regarding Public Works funding
- Section 95 Agreement
- MOU - Carpenter Millwright College
Seconded by Ada Roberts.
All in Favor. Motion Carried.
Request – Students
Moved by Ada Roberts authorizing the Director of Finance and the Director of TEDD to enter into agreements with two students requesting funding advancements.
Seconded by Noel Joe
All in Favor. Motion Carried.
In Camera
Moved by Noel Joe to move Chief & Council discussion to “in-camera”
Seconded by Harvey Drew
All in Favor. Motion Carried.
Out of in-camera
Moved by Harvey Drew to return to regular Chief & Council discussion.
Seconded by: David McDonald
All in Favor. Motion Carried.
No discussion or decisions captured.
Adjournment
Moved by Ada Roberts to adjourn the meeting of August 24, 2015.
Seconded by: Harvey Drew
All in Favor. Motion Carried
2015 09 15
Approval of Agenda
Moved by Ada Roberts to approve the agenda presented for September 15, 2015 with additional four items.
Seconded by: Gerard Joe
All in Favor. Motion Carried
Approval of Minutes
Moved by Harvey Drew to approve the minutes of August 24, 2015.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Job Sharing
Moved by Gerard Joe that IGS proceed with the Methodology presented and approach MFN employees to ask if they are interested in reviewing their position to determine if there is a way to maximize employment; be it further moved that the deadline for the initial report is January, 2016 with a final deadline of March 31, 2016.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Receptionist Position – Band Office
Moved by Gerard Joe that beginning April 1, 2016 the Band Office Receptionist return to three 17 week rotations
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Land Lot - Appeal
Moved by Gerard Joe that in response to the request regarding the land allotment issue, Chief & Council permit the Band Member to construct a shed within the designated 15 feet extension with the required building permit from Capital-Lands & Housing Department.
Seconded by: David McDonald
5 in Favor. 1 Abstention (due to direct conflict)
Motion Carried.
Fire Equipment – Donation
Moved by Harvey Drew that the old fire department equipment owned by Conne River be donated to the St. Jacques Fire Department and be it further moved that a public event be organized by the Conne River Fire Chief with invitations to the Mayor and Fire Chief of St. Jacques.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Portfolio Template
Moved by Ada Roberts that the Portfolio Report Template presented by the General Manager be approved and used as a guide for Chief & Council reports for the upcoming Portfolio meeting taking place on October 27, 2015.
Seconded by: Stewart Etheridge.
All in Favor. Motion Carried.
Early Employment – Band Member
Moved by Harvey Drew that based on request for early employment and the information provided relating to multiple barriers the Band member is permitted to go to work 10 weeks earlier than her residency date. Be it further moved that by putting this individual to work early, there will be savings within the Job Creation Budget based on the number of weeks that will be needed to quality next year.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Student Assistant – Position
Moved by Stewart Etheridge that the two Student Assistant positions that are filled by off-reserve Band members remain for this year school year; however, from this date forward all positions filled by non-Band members or non-resident Band members shall be term positions only and shall be posted each year with the view of filling it with a qualified on reserve band member. If no qualified on reserve Band member responds to the job notice, after the job notice period, the positon shall be re-offered to the non-band member or non-resident band member that occupied the position before the notice.
Seconded by: Ada Roberts
All in Favor. In Favor.
Band Member – Financial Request
Moved by Noel Joe to deny the financial assistance request from an off –reserve Band Member to repay a student loan.
Seconded by: David McDonald
All in Favor. Motion Carried.
Band Member – Request
Moved by Harvey Drew to approve a housing loan for a Band Member in the amount $10,000; and be it further moved that the co-signer is employed full time with MFN and is in good standing with Finance.
Seconded by: Ada Roberts
All in Favor. All in Favor.
Band Member – RRAP Request
Moved by Harvey Drew that the Department of Finance proceed with processing a housing loan in the amount of $12,000; and be it further moved that the co-signer is employed full time with MFN and is in good standing with Finance.
Seconded by: Noel Joe
4 in Favor.
1 Abstention (due to conflict)
Motion Carried.
Gas Bar – Employment
Moved by Ada Roberts that TEDD Department proceed with externally posting the new positions at the Miawpukek Service Center for 17 weeks each; and be it further moved that the 6 month position for Inventory Clerk be posted externally and the 6 month Garage Clerk position be posted externally.
Seconded by: Noel Joe
All in Favor. Motion Carried.
Clam Proposal
Moved by Stewart Etheridge to proceed with the Clam Proposal as presented by the Director of Justice.
Seconded by: Noel Joe
All in Favor. Motion Carried.
Terms of Reference – Arena Development & Fundraising Committee
Moved by Harvey Drew to approve the TOR (Terms of Reference) for the Arena Development & Fundraising Committee without honorariums.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
CP Request
Moved by Harvey Drew to issue Land Allotment #245 (Plan #91215) to Craig Michael Joe – Band Number 047-0147501.
Seconded by: Ada Roberts
All in Favor. Motion Carried
Flag Pole
Moved by Noel Joe for the Department of Public Works and Capital-Lands & Housing proceed with moving the flag pole in front of the Band Office to the monument site.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Adjournment
Moved by Harvey Drew to adjourn the meeting of September 15, 2015.
Seconded by: Ada Roberts.
All in Favor. Motion Carried.
2015 10 13
Approval of Agenda
Moved by Stewart Etheridge to approve the agenda of October 13, 2015 with additional items.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Minutes
Moved by Noel Joe to approve the minutes of September 15, 2015.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Consensus
To present the Employee Representative Information survey in a different format to solicit a wider range of feedback.
Job Sharing
Moved by Gerard Joe to approve the letter to be forwarded to all MFN employees regarding the possibility of job sharing with one amendment pertaining to moving the “bolded” section to the top of the letter for clarification.
Seconded by: Noel Joe
All in Favor. Motion Carried.
Salite
Moved by Ada Roberts to close the file for Richard McCuaig and for the names of the outstanding amounts be forwarded to the family for collection.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Calendar
Moved by Gerard Joe to accept the 2016 Band Calendar as presented.
Seconded by: Noel Joe
All in Favor. Motion Carried.
Student Accommodation
Moved by Noel Joe for MFN to proceed with a pre-feasibility study regarding acquiring student accommodations in St. John’s that would be utilized by students.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
IGS Review
Moved by Gerard Joe to move forward with the IGS Review.
Seconded by: Stewart Etheridge
All in Favor. Motion Carried.
Medical Expenses
Moved by Noel Joe to proceed to cover the cost of medical drugs and supplies not covered by NIHB after April 2015.
Seconded by: Ada Roberts
All in Favor. Motion Carried.
Adjournment
Moved by Stewart Etheridge to adjourn the October 13, 2015 meeting.
Seconded by: Noel Joe
All in Favor. Motion Carried.
2015 11 09
Approval of Agenda
Moved by Harvey Drew to approve the agenda of Nov 9, 2015.
Seconded by: Steward Etheridge
All in Favor. Motion Carried.
Minutes
Moved by Noel Joe to approve the minutes of Oct 13, 2015.
Seconded by: Gerard Joe
All in Favor. Motion Carried.
Job Sharing
Consensus:
- Public Works Interest - General Manager will meet with the Director of Public Works to figure out a solution for a few of his employees who were interest in Job Sharing their position.
- Training and Economic Development - Manager of the Craft Shop is interested in job sharing her position, so the General Manager will speak to the Director of TEDD to figure out the next steps.
IGS Review
Consensus – Have HR to develop a list of consultant and send out a letter to see if they are interested in placing a bid on the Intergovernmental Secretariat (IGS) Review and have each consultant to submit a cost.
Cheque Deposit Process
Moved by Gerard Joe, to have the Director of Finance review the current Bank/Cheque Deposit Process time-lapse to determine if the wait time to deposit a cheque could be reduced. This will have to take in account when the cheques are received by the Finance Department.
Seconded by: Harvey Drew
All in Favor: Motion Carried
Turkeys
Moved by Harvey Drew for the turkeys to be purchased out of the Vehicle Delivery Fund and to be bought through the Gas Bar, this year, to help with the businesses expenses
Seconded by: Gerard Joe
All in Favor – Motion Carried
Sharing Tree
Moved by Harvey Drew for the gifts to be purchased out of the Vehicle Delivery Fund and that Chief and Council will be the presenting the children with the gifts during the event
Seconded by: Gerard Joe
All in Favor – Motion Carried
Documentary Conne River
Consensus – Have the individual to provide Chief and Council with a proposal and go through the proper protocols
Natural Resource Guardian Position
Moved by Gerard Joe for Natural Resource to stay status quo until April 1st, with regards of his employee filling in the vacate position. Develop a plan for next fiscal year to have the position posted to the community.
Seconded by: Noel Joe
All in Favor – Motion Carried
Daycare Developed in New School
Moved by Gerard Joe to move forward with the concept of developing a new daycare within the new school
Seconded by: Harvey Drew
All in Favor – Motion Carried
Adjournment
Moved by Stewart Etheridge to adjourn the Nov 9, 2015 meeting.
Seconded by: David McDonald
All in Favor. Motion Carried.
2015 12 15
Approval of Agenda
Moved by Gerard Joe to approve the agenda for December 15, 2015 with two additional items:
1.Loan defaults
2.Updated re: Roughrider International
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Approval of Minutes
Moved by Gerard Joe to approve the Minutes of November 9, 2015
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Subleasing
Moved by Gerard Joe that with reference to the Housing Policy, contracts prior to 2013 remain status quo and contracts after 2013 will include a clause stating that a Section-95 home owner can sublease for two years.
Seconded by: Dave McDonald
All in Favor. Motion Carried.
Vehicle Purchase
Moved by Noel Joe that based on the information provided, the Public Works Department to proceed with reviewing financing options with the Director of Finance to purchase a maintenance vehicle.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
On Reserve – Residency
Moved by Gerard Joe that based on the information provided by the Residency Committee, as of December 15, 2015, Seth Loveless and Danielle Bungay are now deemed on reserve
Seconded by: Noel Joe
All in Favor. Motion Carried.
Outfitting /Air Charter
Consensus: For Chief & Council to set a date in January to review Outfitting/Air Charter operation.
Equity Fund
Moved by Noel Joe to forward the request for funding to the Equity Committee for review.
Seconded by: Harvey Drew
All in Favor. Motion Carried.
Day Care
Moved by Gerard Joe to proceed with the initial design for the new daycare facility that will be included in the new school
Seconded by: David McDonald
All in Favor. Motion Carried.
Minimum Wage
Moved by Harvey Drew to increase the minimum wage to $10.50/hour as per the recent provincial increase.
Seconded by: Noel Joe
All in Favor. Motion Carried
Adjournment
Moved by Gerard Joe to adjourn the meeting of December 15, 2015.
Seconded by: Harvey Drew
All in Favor. Motion Carried.