Record of Decisions

Approval of Agenda
Moved by Frank Benoit to approve the agenda for November 28, 2022 with the following additions:
1. Natural Resources Contract Amendment
2. Update on Ottawa Trip
3. School Cancellations

Seconded by Fernando Jeddore
Four in Favor. Motion Carried.

“In-Camera” Session
Moved by Brad Benoit to bring council meeting to “In-camera” session.

Seconded by Harvey Drew
Four In Favor. Motion Carried

Out of “In-Camera” Session
Moved by Frank Benoit to bring council meeting back to regular session.

Seconded by Harvey Drew
Four In Favor. Motion Carried.

Discussions and Decisions captured “In-Camera”

Council was briefed on the business prospects of Miawpukek Horizon Maritime Services including a BMO discussion paper. Council discussed the MHMS book of business as well as the need for capital going forward.

MHMS Capital
Moved by Frank Benoit that Council is of the view that there cannot be a capital injection in the business, guarantee, or shareholder loan. The Director of TEDD and Justice will communicate our decision with the General Partner and require that the General Partner to present a business case for either the dissolution of the
business or other available options to raise operating capital outside of MFN contribution including but not limited to dilution of shares, equity transfer of the Polar Prince, or other such solution as agreeable to the parties. And be it further moved that the equity stake shares held by MHMS in NL-LNG cannot be included in any dilution or restructuring and those shares must potentially be moved to a yet formed NewCo. upon similar terms as the current NL-LNG structure pending NL-LNG board approval.

Seconded by Barry Joe
Four In Favor. Motion Carried.

NL LNG Update
The Director of Justice and Legal Affairs gave an overview on the NL LNG Project

In-Camera Session
Moved by Greg Jeddore to bring council meeting to in-camera session

Seconded by Harvey Drew
Five in Favor. Motion Carried.

Out of In-Camera Session
Moved by Harvey Drew to bring council meeting back to regular session

Seconded by Brad Benoit
Six in Favor. Motion Carried.

Discussion/Decisions captured in-camera

Employment Services
Discussion on Employment Services program. Director CRHSS has been directed to follow up on best practices of the program.

In Camera Session
Moved by Harvey Drew to bring council meeting to in camera.

Seconded by Brad Benoit
Four in Favor. Motion Carried.

Out of in camera session
Moved by Brad Benoit to bring council meeting back to regular session

Seconded by Barry Joe
Four in Favor. Motion Carried.

Discussions and Decisions captured in camera
Discussed insurance liability to the band.

Adjournment
Moved by Brad Benoit to adjourn council meeting of November 28, 2022
Seconded by Frank Benoit
Four in Favor. Motion Carried

Approval of Agenda
Moved by Fernando Jeddore to approve the agenda for November 15, 2022 with the following
additions:
1. Wage Anomalies
2. Carpenter Shortage
3. Offshore Wind Development Update

Seconded by Barry Joe
Six in Favor. Motion Carried.

Approval of Minutes
Moved by Brad Benoit to approve the council minutes of November 1, 2022.

Seconded by Harvey Drew
Six in Favor. Motion Carried.

Mi’Kmaq Archaeology Project
Moved by Barry Joe to provide a letter of support for the Mi’Kmaq Archaeology Project and be
it further moved the Director of Justice and Legal Affairs will draft same.

Seconded by Greg Jeddore
Six in Favor. Motion Carried.

Grant Agreement Extension
Moved by Harvey Drew to approve that the Director of Justice and Legal Affairs draft a BCR (Band Council Resolution) to submit to ISC (Indigenous Service Canada) for a one-year extension to the existing grant agreement.

Seconded by Barry Joe
Six in Favor. Motion Carried

Public Works Director Update
Moved by Greg Jeddore that the Council Assistant will follow up with the Director of Public Works to give a written or verbal report on the Lagoon, Fire Hall and Water issues in the community’s new subdivision.

Seconded by Fernando Jeddore
Six in Favor. Motion Carried.

Mural for Province House
Moved by Fernando Jeddore to approve that they retender for the RFP for mural for the Province House. Be it further moved that the Director of TCR (Tourism, Culture and Recreation) and the Director of Justice and Legal Affairs will provide background information on what the mural should look like and be it finally moved that the draft sketches be provided to council for review for approval before final submission to province.

Seconded by Barry Joe.
Six in Favor. Motion Carried.

CGA-Canadian Gas Association Enterprises Inc.
Moved by Barry Joe to accept the invitation for Chief to join the CGA and to represent MFN and be it further moved that the Director of Justice and Legal Affairs follow up with CGA.

Seconded by Frank Benoit
Six in Favor. Motion Carried.

Band Member Request
Moved by Greg Jeddore to approve the band member request for woodstove replacement. $600 will be allocated from the Emergency Fund from Capital Lands-Housing Department and the remainder will be allocated from the Vehicle Delivery Fund.

Seconded by Harvey Drew
Five in Favor. (Fernando Jeddore abstains due to conflict). Motion Carried.

Offshore Wind Development Update
Moved by Frank Benoit to appoint Angela McDonald of Natural Resources to be a part of the Offshore Wind Engagements and work with both the Director of Natural Resources and the Director of Justice and Legal Affairs for support in providing comments.

Seconded by Barry Joe
Six in Favor. Motion Carried.

“In-Camera” Session
Moved by Harvey Drew to bring council meeting to “In-Camera” session.

Seconded by Greg Jeddore
Six In Favor. Motion Carried

Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.

Seconded by Frank Benoit
Six In Favor. Motion Carried.

Discussions and Decisions captured “In-Camera”
Discussion on wage anomalies and the ongoing issues

Major Projects update
Director of Justice and Legal Affairs discussed ongoing legal issue Discussion surrounding band member request and consensus that the issue has been thoroughly discussed and addressed Discussion surrounding the conflict-of-interest current policy and ways to affect positive organizations change Discussion on asking ISC (Indigenous Service Canada) for funding to build a new water tower and look at other ways to plan infrastructure

Adjournment
Moved by Frank Benoit to adjourn council meeting of November 15, 2022
Seconded by Brad Benoit
Six in Favor. Motion Carried

Approval of Agenda
Moved by Harvey Drew to approve the agenda for November 1, 2022 with the following
additions:
1. Major Projects Update
2. Council Assistant Coverage In-Camera
3. 2-Year Planning Session

Seconded by Brad Benoit
Four in Favor. Motion Carried.

Approval of Minutes
Moved by Brad Benoit to approve the council minutes of October 18, 2022.

Seconded by Greg Jeddore
Four In Favor. Motion Carried.

“In-Camera” Session
Moved by Harvey Drew to bring council meeting to “In-camera” session.

Seconded by Brad Benoit
Four In Favor. Motion Carried

Out of “In-Camera” Session
Moved by Greg Jeddore to bring council meeting back to regular session.

Seconded by Harvey Drew
Four In Favor. Motion Carried.

Discussions and Decisions captured “In-Camera”

Fishery Guardian Appeal
Director of Natural Resources has been asked to work with the Director of Human
Resources and a designate for the guardians to discuss the fishery guardian issues and
come up with solutions and recommendations going forward with the guardians.

Change Order, Natural Resources
Council Assistant will follow up with Council via email for approval of external recommendations.

Council Assistant
Moved by Harvey Drew to approve the part time compensation to fill in as Council Assistant at the rate presented to Chief and Council during the “In-camera” session

Seconded by Greg Jeddore
Four in Favor. Motion Carried.

Sharing Tree
Moved by Brad Benoit to approve the tradition of continuing with the Sharing Tree as in
previous years and be it further moved that the funds will be allocated from the Vehicle Delivery
Fund.

Seconded by Greg Jeddore
Four in Favor. Motion Carried.

Band Calendar 2023
Moved by Greg Jeddore to approve the band calendar for 2023 with the changes as discussed.

Seconded by Harvey Drew
Four in Favor. Motion Carried

Terms of Reference Policy
Moved by Harvey Drew to accept the new Terms of Reference for the policy committee as submitted by the Director of Human Resources.

Seconded by Greg Jeddore
Four in Favor. Motion Carried.

Craft Shop Roof Repairs-Update
Moved by Harvey Drew to approve the go ahead with the roof repairs on the craft shop and be it further moved it will be researched by the Director of Finance as to where the funds will be allocated.

Seconded by Brad Benoit
Four in Favor. Motion Carried

2-Year Planning Session
Moved by Harvey Drew to approve that the 2-year Planning Session that was scheduled for
November 29 and 30, 2022 will be rescheduled for the new year and be it further moved the new
date is to be determined.

Seconded by Brad Benoit
Four in Favor. Motion Carried.

Gas Distribution
Moved by Greg Jeddore to authorize Bay View Groceteria for the sale of petroleum products through their North Atlantic wholesale and be it further moved that the Director of Justice will write a letter regarding same and provide to band member

Seconded by Brad Benoit
Four in Favor. Motion Carried.

Adjournment
Moved by Harvey Drew to adjourn council meeting of November 1, 2022

Seconded by Brad Benoit
Four in Favor. Motion Carried

Approval of Agenda
Moved by Barry Joe to approve the agenda for October 4, 2022.

Seconded by Frank Benoit
Four in Favor. (Chief voted to make quorum). Motion Carried.

Approval of Minutes
Moved by Barry Joe to approve the minutes of September 20, 2022.

Seconded by Frank Benoit
Four In Favor. Motion Carried.

“In-Camera” Session
Moved by Brad Benoit to bring council meeting to “In-Camera” session.

Seconded by Greg Jeddore
Four In Favor. Motion Carried

Out of “In-Camera” Session
Moved by Greg Jeddore to bring council meeting back to regular session.

Seconded by Brad Benoit
Four In Favor. Motion Carried.

Discussions and Decisions captured “In-Camera”

Amended Minutes
Moved by Greg Jeddore that the minutes from May 3, 2022 will not require any amendment.

Seconded by Fernando Jeddore
Four in favor. Motion Carried.

Exploits Lot-Update
Moved by Brad Benoit that the Director of Capital Lands-Housing develop a briefing for the Crown Lands Minister to dedicate an officer to specifically handle the land title and addition to reserve land and be it further moved that Chief approach the Minister with this request.

Seconded by Barry Joe
Four in Favor. (Chief voted to make quorum). Motion Carried.

Band Member Request
Moved by Fernando Jeddore to approve band member request for a new wood burning stove with $600 from Capital Lands-Housing Emergency Fund and the remaining amount will be allocated, for the amount of $1900, from the Vehicle Delivery Fund.

Seconded by Brad Benoit
Four in Favor. (Chief voted to make quorum). Motion Carried.

Band Member Request for Consideration
Deferred

Christmas Dinner
Moved by Barry Joe to reach out to Gas Bar Manager to research what the cost would be to include “all-fixings” to go along with the turkey and ham for Christmas dinner and be it further moved bring it forward to Chief and Council for consideration.

Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). Motion Carried.

Council Assistant Request
Moved by Brad Benoit to approve the request from the Council

Assistant to grant her unpaid
leave request for the duration of October 7, 2022 until December 16, 2022. Be it further moved that the additional duties be taken on by the General Managers Assistant and will be compensated at a mutually agreed rate.

Seconded by Barry Joe
Four in Favor. (Chief voted to make quorum and Fernando Jeddore abstains due to conflict).
Motion Carried.

“In-Camera” Session
Moved by Fernando Jeddore to bring council meeting to “In-Camera” session.

Seconded by Frank Benoit
Four In Favor. Motion Carried

Out of “In-Camera” Session
Moved by Frank Benoit to bring council meeting back to regular session.

Seconded by Barry Joe
Four In Favor. Motion Carried.

Discussions and Decisions captured “In-Camera”

HR Concerns
Council will fully consider including the Director of Human Resources in future “In-Camera” sessions concerning employee related issues.
Hydrogen Projects UpdateDirector of Justice and Legal Affairs gave council an update on all hydrogen projects that MFN is in current discussions with.

Adjournment
Moved by Brad Benoit to adjourn council meeting of October 4, 2022.

Seconded by Barry Joe
Four in Favor. Motion Carried.

Approval of Agenda
Moved by Brad Benoit to approve the agenda for September 6, 2022 with the following additions:
1. Band Member Request x 2
2. Update with Minister Dempster
3. Community Recognition
4. Nurse’s Concerns
5. Funding Update for Forestry Project
6. Parent/Teacher Committee

Seconded by Harvey Drew
Five In Favor. Motion Carried.

Approval of Minutes
Moved by Fernando Jeddore to approve the council minutes of July 12, 2022.

Seconded by Barry Joe
Five In Favor. Motion Carried.

“In-Camera” Session
Moved by Barry Joe to bring council meeting to “in-camera” session.

Seconded by Greg Jeddore
Six In Favor. Motion Carried

Out of “In-Camera” Session
Moved by Frank Benoit to bring council meeting back to regular session.

Seconded by Harvey Drew
Six In Favor. Motion Carried.

Discussions and Decisions captured “In-Camera”

Major Projects
Updates to Chief and Council will be provided at every bi-weekly meeting as a standing In-Camera item. All current project status’ have been updated by the Director of Justice and Legal Affairs and the Director of TEDD.

Access to Information
Moved by Harvey Drew that the band member will be contacted with specifics on
requests and asked to narrow the request to specific documents as the current request is overly broad and unduly onerous on the organization and against the access to information policy.

Seconded by Greg Jeddore
Six in Favor. Motion Carried

Consultation Framework
The Director of Justice and Legal Affairs will provide an update on current efforts to
create a tripartite consultation table as between the Band, Provincial Government and Federal Government. Discussions are ongoing and further updates to follow.

Director Wage Adjustment
Moved by Frank Benoit to accept the request from the Director of Capital Lands and
Housing that was put forward for employee wage adjustment to be paid commensurate with the highest paid Director. Be it further moved, that any additional entitlements exclusive of overtime be removed from Directors current compensation.

Seconded by Harvey Drew
Five in Favor (Fernando abstains due to conflict). Motion Carried.

Band Member Request
Moved by Harvey Drew to approve the request for assistance from band member to purchase a washer with $600 coming from the Emergency Fund and the remaining fees will be allocated from the Vehicle Delivery Fund.

Seconded by Greg Jeddore
Five in Favor. (Fernando Jeddore abstains due to conflict). Motion Carried.

Band Member Request
Moved by Brad Benoit to approve the request that Capital Lands and Housing do the work on band members home utilizing the RAPP program.

Seconded by Barry Joe
Six in Favor. Motion Carried.

Band Member Request
Moved by Barry Joe to approve with the band member moving into available apartment due to emergency circumstances. The band member will be required to sign a contract and to be responsible for any additional damages. Be it further moved that the Director of Capital Lands and Housing and/or Housing Manager review the current rental policy to determine if accommodations can be made for special circumstances.

Seconded by Harvey Drew
Six in Favor. Motion Carried

Band Member Request
The band member request has been redirected to the Director of Capital Lands and Housing to review band member issue.

Band Member Request
Moved by Barry Joe that the Manager of Natural Resources to follow up with the province over timbering concerns and at a later date follow up with band member through a letter reinstating band members timbering rights giving certain conditions set out in the letter.

Seconded by Fernando Jeddore
Five in Favor. (Greg Jeddore abstains due to conflict). Motion Carried.

Craft Shop Request
Moved by Harvey Drew to approve the request from the Manager of the Glen John Arts and Crafts and her employees to remain where they are currently located and not to be moved to the Community Centre. Be it further moved; funds will be researched to do the repairs to the building.

Seconded by Frank Benoit
Six in Favor. Motion Carried.

Donation Request
Moved by Brad Benoit to approve the $100 donation for the event being held in St. Jacques for the benefit of the Canadian Cancer Society NL and be it further moved the funds will be allocated from the Vehicle Delivery Fund.

Seconded by Fernando Jeddore
Six in Favor. Motion Carried.

Residency Update
Moved by Harvey Drew to approve the on-reserve residency of the three band members as provided by the membership clerk as they have been living on the reserve for a year.

Seconded by Fernando Jeddore
Six in Favor. Motion Carried.

Major Projects Committee
Moved by Barry Joe to approve the continuation of Shayne McDonald to sit on the Major Projects Committee to provide consulting and coordination for the Band. Be it further moved, that there be no wages attached however, administration and consultant fees will be paid on a proposal-based structure.

Seconded by Frank Benoit
Six in Favor. Motion Carried.

Community Recognition
Moved by Harvey Drew to follow up with the Director of Tourism, Culture and Recreation to create a list of community members who contribute to the overall wellbeing of the community.

Seconded by Greg Jeddore
Six in Favor. Motion Carried.

Parent and Teacher Committee
Moved by Barry Joe for the Director of Education to create a committee to provide a forum for concerned parents to bring issues to teachers for discussion and resolution. Be it further moved the portfolio holder will sit on the committee to be the liaison for Chief and Council. And be it finally moved, that regular reporting be included from the Director of Education.

Seconded by Harvey Drew
Six in Favor. Motion Carried.

Adjournment
Moved by Brad Benoit to adjourn council meeting of September 6, 2022.

Seconded by Frank Benoit
Six in Favor. Motion Carried.

Approval of Agenda

Moved by Brad Benoit to approve the council agenda for July 12, 2022 with the following additions:

1. Hanger Update
2. Portfolios
3. Summer Council Meetings
4. Two-Eared Listening Request

Seconded by Greg Jeddore
Four In Favor. (Barry Joe and Harvey Drew absent). Motion Carried

Approval of Minutes
Moved by Frank Benoit approve the council minutes of May 3, 2022, May 31, 2022 and June 22, 2022

Seconded by Greg Jeddore
Four In Favor. (Barry Joe and Harvey Drew absent). Motion Carried

“In-Camera” Session
Moved by Greg Jeddore to bring council meeting into “In-Camera” session.

Seconded by Fernando Jeddore
Four In Favor. (Barry Joe and Harvey Drew absent). Motion Carried.

Out of “In-Camera” Session
Moved by Frank Benoit to bring council meeting back to regular session.

Seconded by Fernando Jeddore
Four In Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent). Motion Carried.

Discussions and Decisions captured “In-Camera”

Renewable Energy
Moved by Frank Benoit that be it resolved that $20,000 will be appropriated from
MAMKA $20,000 will be approved from NFL contribution pending board approval and
$60,000 from the equity fund to support an MFN equity stake in a renewable energy
project which will be communicated to the membership in the near future.

Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent). Motion Carried

Miawpukek Horizon
Moved by Frank Benoit that be it resolved that MFN has agreed to restructure the
existing debt of Miawpukek Horizon under the terms present by Bank of Montreal and be it further moved that Chief be given authority to sign on behalf of the band

Seconded by Greg Jeddore
Four in Favor. (Chief Voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent). Motion Carried

Renewable Energy Non-Disclosure Agreement
Moved by Greg Jeddore that be it moved that Chief be authorized to sign the non-
disclosure agreement as presented to initiate discussions on a renewable energy project.

Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent). Motion Carried

Wilderness Quest
Moved by Fernando Jeddore to approve permission for the producers of Wilderness Quest to enter onto the reserve for purposes of filming a television show.

Seconded by Greg Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.

Donation Request-50 Plus Club
Moved by Frank Benoit that the 50-Plus Club has been redirected to the Department of Natural Resources to provide traditional knowledge to assist with funding their trip. Be it further moved the Elders will have to meet with the Manager of Natural Resources to discuss how funding can be allocated prior to August 13 or 14, 2022.

Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.

Cable Removal
Moved by Frank Benoit to approve with going outside the tender policy and hire an experienced band member to remove the equipment attached to the homes. Be it further moved, that the contract costs will be sourced from band owned businesses in the first instance, but should it result in the short fall, the Vehicle Delivery Fund will cover the overedges.

Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.

Mi’Kmaq Discovery Centre
Moved by Greg Jeddore to approve the transfer of the Mi’Kmaq Discovery Centre to Conne River Health and Social Services for repurposing it into a future programing need.

Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.

Summer Council Meetings
Moved by Frank Benoit to suspend regular council meetings for the remainder of the summer.

Be it further moved that council may reconvene for emergency meeting and be it further moved council meetings will resume on September 6, 2022.

Seconded by Greg Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.

National Clean Water Class Action
Moved by Greg Jeddore to approve moving forward with the class action lawsuit and to accept the terms of the settlement and be it further moved that Chief will be authorized to sign on behalf of the band for any such agreement.

Seconded by Frank Benoit
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.

Two-Eared Listening Request
Moved by Fernando Jeddore to approve permission for Relationships First to conduct the proposed research in keeping with OCAP principles.

Seconded by Greg Jeddore

Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried

Hanger
Moved by Fernando Jeddore to approve an extension in relocating equipment from the Hanger which has been an ongoing discussion with the Director of Public Works for multiple years. Be it further moved that the General Manager will follow up with the Director of Public Works to discuss options for relocation as well as set a timeline to be presented back to Chief and Council at the next duly convened council meeting

Seconded by Frank Benoit
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried

Portfolios
Moved by Frank Benoit to approve the portfolios for 2022-2024 as follows:
Chief Joe – Natural Resources, Culture and Tradition and Governance
Harvey Drew – NFL and MAMKA
Frank Benoit – TEDD and Harbor Authority
Brad Benoit – CLH and Justice
Greg Jeddore – Finance and CRHSS
Fernando Jeddore – TCR and HR
Barry Joe – Education and Public Works

Seconded by Greg Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried

“In-Camera” Session
Moved by Greg Jeddore to bring council meeting to “In-Camera” session

Seconded by Fernando Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.

Out of “In-Camera” Session
Moved by Frank Benoit to bring council meeting back to regular session

Seconded by Greg Jeddore
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried

Discussions and Decisions captured In-Camera

Wage Anomalies
Moved by Greg Jeddore to accept wage scale anomalies as presented by the Director of Finance and be it further moved that the work on the one wage grid continue and at some point in the future the band look for efficiencies as well as opportunities for additional employment.

Seconded by Frank Benoit
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent). Motion Carried

Adjournment
Moved by Frank Benoit to adjourn council meeting of July 12, 2022.
Seconded by Fernando Jeddore.
Four in Favor. (Chief voted to make quorum). (Barry Joe, Brad Benoit and Harvey Drew absent).
Motion Carried.

Caucus Meeting

Discussions/Decisions captured in Caucus
Update on Port of Stephenville.

Approval of Agenda
Moved by Shayne McDonald to approve the agenda of May 31, 2022 with the following
additions:

1. Health In Camera
2. Renewable Energy Project #2 Update
3. Band Member Request

Seconded by Frank Benoit
Six In favor. Motion Carried.

Vaccine Policy
Moved by Ada John to lift all MFN COVID-19 restrictions as of June 1, 2022.

Seconded by Shayne McDonald
Six in favor. Motion Carried.

Vehicle Rental
Moved by Shayne McDonald to approve the amendments to the vehicle rental policy such that the daily rate will be $35 daily and a weekly rate of $175.

Seconded by Ada John
Six in favor. Motion Carried

Port of Stephenville Update
Moved by Harvey Drew that the Band will not be participating further with purchase of the port and that this position be communicated in a letter to the proponents from the Director of Justice and Legal Affairs. MFN will only participate in sound viable projects that offer transparency to membership.

Seconded by Greg Jeddore
Six in favor. Motion Carried.

Band Member Request-Liquor Permit
Moved by Brad Benoit to approve the request from the operator of Loppy’s Landing for a permit to serve liquor for in-dining customers.

Seconded by Greg Jeddore
Six in favor. Motion Carried.

Summer Hours
Moved by Frank Benoit to continue with the previous practice in the past for summer hours.

Seconded by Ada John
Six in favor. Motion Carried.

Salite Update
Moved by Harvey Drew to reinstate the process of Salite affective May 31, 2022.

Seconded by Ada John
Six in favor. Motion Carried.

ATCO MOU Update
Moved by Shayne McDonald to approve the MOU with ATCO. Be it further moved to grant
permission for Chief to sign on behalf of MFN.

Seconded by Frank Benoit
Six in favor. Motion Carried.

“In-Camera” Session
Moved by Greg Jeddore to bring council meeting to “In-Camera” session

Seconded by Frank Benoit
Six in Favor. Motion Carried.

Out of “In-Camera” Session
Moved by Greg Jeddore to bring council meeting back to regular session

Seconded by Frank Benoit
Six in favor. Motion Carried.

Discussion and Decisions captured “In-Camera”

Band membership request

Moved by Shayne McDonald that the band membership list be accepted, and band
members be deemed off reserve. Be it further moved, the member listed as #11, be
excluded from being deemed off as they are a rotational worker that ordinarily resides on
reserve.

Seconded by Frank Benoit
Six in favor. Motion carried

Renewable Energy
Moved by Ada John that MFN accept the terms of the Renewable Energy Group and look
for ways to finance and equity stake subject to an acceptable project prospectus being
received within the near future.

Seconded by Harvey Drew
Six in favor. Motion carried.

Salary Adjustment Request
Moved by Brad Benoit that the employee request of June 14, 2021 be adjusted in line
with the highest paid Director position.

Seconded by Harvey Drew
Four in favor. (Ada John and Shayne McDonald abstains due to conflict). Motion carried.

Band Member Request
Moved by Shayne McDonald to deny band member request as they are not eligible for a
special loan due to arrears. Be it further moved that the member shall be directed to CLH
to make arrangements to alleviate their debts. Be it further moved; the band member will also be directed to CRHSS will be referred to make suitable arrangement for their other bills.

Seconded by Frank Benoit
Six in favor. Motion Carried.

Vice Chief for Newfoundland
Moved by Frank Benoit to move forward with requesting a resolution from AFN to support the creation of the office of Vice Chief for the island portion of Newfoundland and Labrador.

Seconded by Greg Jeddore
Six in Favor. Motion Carried

Adjournment
Moved by Brad Benoit to adjourn council meeting of May 31, 2022.

Seconded by Harvey Drew
Six in favor. Motion Carried.

Approval of Agenda

Moved by Shayne McDonald to approve the council meeting agenda of May 3, 2022.

Seconded by Harvey Drew
Six In Favor. Motion Carried.

Approval of Minutes
Moved by Frank Benoit to approve the council meeting minutes of April 19, 2022.

Seconded by Greg Jeddore
Six In Favor. Motion Carried.

COVID-19 Vaccine Mandate Update
Moved by Harvey Drew to approve the loosing of the restrictions on the mandatory vaccination policy for those without vaccinations to return to work given the controls and recommendations from Legal, Human Resources and Director of Conne River Health and Social Services to create safe work environment for those vaccinated and non vaccinated individuals. Be it further moved the policy will be amended within the next two weeks and be brought forward at the next council meeting for approval.

Seconded by Frank Benoit
Six in Favor. Motion Carried

“In-Camera” Session
Moved by Ada John to bring council meeting to “In-Camera” session.

Seconded by Brad Benoit
Six In Favor. Motion Carried.

Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.

Seconded by Brad Benoit
Six In Favor. Motion Carried.

Discussions and Decisions captured “In-Camera”
Appeal for Natural Resources Building

No decision was made until legal council brings forward his legal opinion on the subject matter. Deferred until next council meeting if not sooner.

Appeal of General Manager Recruitment
Moved by Shayne McDonald that with respect to the job posting of General Manager that we allow the three candidates that applied will be offered an interview and the final selection will be based on the outcome of the interview.

Seconded by Ada John
Three in Favor (Shayne McDonald, Ada John and Frank Benoit) and four against (Greg Jeddore, Harvey Drew, Brad Benoit and Chief Joe), the appeal is not upheld. Motion Defeated.

Moved by Shayne McDonald that the appeal for the band member that is deemed non resident on reserve be declined on the basis of the band preferential hiring policy and that she be communicated for the above noted reasons for the denial of her appeal.

Seconded by Greg Jeddore
Five in Favor. (Ada John abstains due to conflict). Motion Carried

“In-Camera” Session
Moved by Greg Jeddore to bring council meeting to “in-camera” session.

Seconded by Chief Joe
Six in Favor. Motion Carried.

Out of “In-Camera” Session
Moved by Greg Jeddore to bring council meeting back to regular session.

Seconded by Shayne McDonald
Six in Favor. Motion Carried.

Discussions and Decisions captured “In-Camera”
Update on Project Legacy

Adjournment
Moved by Brad Benoit
Seconded by Ada John
Six in Favor. Motion Carried.

Approval of Agenda

Moved by Harvey Drew to approve the agenda of April 19, 2022

Seconded by Greg Jeddore
Four In Favor. (Absent: Shayne McDonald and Ada John). Motion Carried.

Approval of Minutes
Moved by Frank Benoit to approve the council minutes of March 22, 2022

Seconded by Brad Benoit
Four In Favor. (Absent: Shayne McDonald and Ada John). Motion Carried.

“In-Camera” Session
Moved by Frank Benoit to move council meeting to “in-camera” session
Seconded by Harvey Drew
Four in Favor. (Absent: Shayne McDonald and Ada John). Motion Carried

Out of “In-Camera” Session
Moved by Harvey Drew to bring council back to regular session

Seconded by Greg Jeddore
Four in Favor. (Absent: Shayne McDonald and Ada John). Motion Carried.

Discussions/Decisions captured “In-Camera”
Discussion on Natural Resources employee on their hours of work. It was agreed that the
Director of Natural Resources will determine the hours of work for their employees.

System Analyst Position
Moved by Harvey Drew to deny the request from Director of Education and be it further moved the job will need to be posted to the community.

Seconded by Frank Benoit
Four in Favor. (Absent: Shayne McDonald and Ada John). Motion Carried.

Adjournment
Moved by Frank Benoit to adjourn the council meeting of April 19, 2022

Seconded by Brad Benoit
Four in Favor. (Absent: Shayne McDonald and Ada John). Motion Carried.

Governance Code
Moved by Shayne McDonald to put the recommended changes to the Miawpukek First Nations Governance Code to the membership via a referendum to be held on June 7, 2022.

Seconded by Brad Benoit
Four in Favor. (Absent Greg Jeddore and Ada John). Motion Carried.

GMA (General Manager Assistant) and EMP (Emergency Management Planner) Position Moved by Frank Benoit to approve the readjusting of the GMA and EMP into one position and be it further moved to create an OH&S 6-month position, which will be posted to the community for a successful applicant.

Seconded by Harvey Drew.
Four in Favor. (Absent Greg Jeddore and Ada John). Motion Carried.

Finance Budget
Moved by Shayne McDonald to approve the budget as presented by the Director of Finance based on confirmation of revenue stream from NFL.

Seconded by Frank Benoit.
Four in Favor. (Absent Greg Jeddore and Ada John). Motion Carried.

Adjournment
Moved by Brad Benoit to adjourn the council meeting of April 12, 2022.

Seconded by Frank Benoit.
Four in Favor. (Absent Greg Jeddore and Ada John). Motion Carried.

Approval of Agenda

Moved by Harvey Drew to approve the agenda for March 7, 2022 with the following additions:

1. Gas Prices/Medical Travel Update
2. Terms of Reference for Joint Ventures Committee
3. Update on meetings with the Premier and Elvis Loveless

Seconded by Shayne McDonald
Five In Favor. Motion Carried.

Approval of Minutes
Moved by Shayne McDonald to approve the minutes of council meeting for February 22, 2022

Seconded by Frank Benoit
Five In Favor. Motion Carried

COVID Update/COVID Days
Moved by Shayne McDonald to rescind the motion of January 10, 2022, and to reinstate the motion from July 7, 2020. Due to the COVID-19 Pandemic basis, Council approves additional personal time and entitlement up to a maximum of five days for full-time employees, 2.5 days for six-month employees and 2 days for seasonal employees for the 2021-2022 fiscal year as well as 2022-2023 fiscal year.

Seconded by Harvey Drew
Five in Favor. Motion Carried

School Update
Moved by Shayne McDonald to approve the closure of the school for the full week of March 7, 2022, for a one-week period and will revisit at the end of the week to determine if further closure is required. Be it further moved that in the intern the school teaching staff will make necessary preparation for online learning in the event the closure becomes further extended.

Seconded by Ada John
Five in Favor. Motion Carried.

Elders Request Update
Moved by Harvey Drew to approve the purchase of a wood burning stove for the Elder that made the request and a portion of the funds will be allocated from the emergency fund through Capital Lands-Housing and be it further moved, the remainder of the cost will be allocated from the vehicle delivery fund.

Seconded by Shayne McDonald
Five in Favor. Motion Carried.

Council Meeting Open to Public
Moved by Shayne McDonald that due to the current situation of COVID in the community,
council meetings will continue to be closed to the public until further notice.

Seconded by Frank Benoit
Five in Favor. Motion Carried.

Major Projects Committee Update
Moved by Harvey Drew to approve the joint venture project committee to move forward as discussed.

Seconded by Ada John
Five in Favor. Motion Carried.

Atlantic Indigenous Land Acknowledgement Plaque Project
Moved by Shayne McDonald to approve the wording that is written for the plaque of the Atlantic Indigenous Land Acknowledgement is sufficient and to move forward.

Seconded by Frank Benoit
Five in Favor. Motion Carried.

“In-Camera” Session
Moved by Frank Benoit to bring council meeting to “in-Camera” session.

Seconded by Greg Jeddore
Five in Favor. Motion Carried.

Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.

Seconded by Frank Benoit
Five in Favor. Motion Carried.

Discussion/Decisions captured “In-Camera”
Moved by Ada John to approve the salary adjustment as per the request from an MFN
employee. The salary adjustment is to be at option 1 as per the formal request from the
employee. Be it further moved, that the adjustment be effective April 1, 2022.

Seconded by Brad Benoit
Six in Favor. Motion Carried.

Adjournment
Moved by Brad Benoit to adjourn the meeting of March 7, 2022.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.

Approval of Agenda

Moved by Shayne McDonald to approve the agenda for February 22, 2022 with the following additions:

1. Update on possible business opportunities for MFN (In-Camera).
2. Update Exploits Motel
3. Education Funding

Seconded by Harvey Drew
Four in Favor. Motion Carried

Approval of Minutes
Moved by to Shayne McDonald approve the council minutes of February 7, 2022.

Seconded by Frank Benoit
Four in Favor. Motion Carried.

Public Works Update-Weather/Funding
Moved by Shayne McDonald that Public Works will do an assessment in the community due to weather conditions regarding road washouts and inquire about accessing funding from ISC (Indigenous Service Canada).

Seconded by Frank Benoit
Four in Favor. Motion Carried.

Band Member Request
Moved by Frank Benoit to have Capital Lands-Housing do an assessment of Elders home for heating his home and the costs associated with it and be it further moved to bring assessment back to Chief and Council for review.

Seconded by Greg Jeddore
Four in Favor. Motion Carried.

“In-Camera” Session
Moved by Greg Jeddore to bring council meeting to “In-Camera” Session.

Seconded by Harvey Drew
Four in Favor. Motion Carried.

Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.

Seconded by Frank Benoit
Four in Favor. Motion Carried.

Discussion/Decisions captured “In-Camera”
Moved by Greg Jeddore to authorize Chief to sign a letter of interest and moved with the
view to do due diligence on a potential business opportunity and be it further moved to
authorize a $50,000 nonrefundable deposit as a receivable to allow for exclusive
negotiations rights.

Seconded by Harvey Drew
Four In Favor. Motion Carried

Research-Leanne Daly
Moved by Shayne McDonald to approve the MFN cooperation with Leanne Daly regarding her research on Beothuk Repatriation within MFN Governance and operations.

Seconded by Harvey Drew
Four in Favor. Motion Carried

Council Meeting Schedule
Moved by Greg Jeddore to change the regularly scheduled bi-weekly Chief and Council
meetings to Tuesday’s instead of Monday.

Seconded by Frank Benoit
Four in Favor. Motion Carried.

Adjournment
Moved by Frank Benoit to adjourn council meeting for February 22, 2022

Seconded by Shayne McDonald
Three in Favor. (Chief voted to make quorum). Motion Carried.

Approval of Meeting Agenda

Moved by Harvey Drew to approve the agenda of council meeting for February 7, 2022 with the following additions:

1. Community Request
2. BCR for a CP

Seconded by Brad Benoit
Five in Favor. Motion Carried.

Approval of Minutes
Moved by Ada John to approve the council minutes for January 10, 2022.

Seconded by Brad Benoit
Five in Favor. Motion Carried

Moved by Ada John to approve the council minutes for January 24, 2022

Seconded by Harvey Drew
Five in Favor. Motion Carried

Moved by Ada John to approve the council minutes for January 31, 2022

Seconded by Harvey Drew
Five in Favor. Motion Carried

Moved by Harvey Drew to approve the In-Camera minutes for January 10, 2022

Seconded by Brad Benoit
Five in Favor. Motion Carried

Moved by Harvey Drew to approve the In-Camera minutes for January 24, 2022

Seconded by Brad Benoit
Five in Favor. Motion Carried

“In-Camera” Session
Moved by Brad Benoit to bring council meeting to “In-Camera” session.

Seconded by Harvey Drew
Five in Favor. Motion Carried

Out of “In-Camera” Session
Moved by Harvey Drew to bring council meeting back to regular session.
Seconded by Brad Benoit
Five in Favor. Motion Carried.
Discussion/Decisions captured “In-Camera”

Band Member Request
Moved by Shayne McDonald that in the interest of fairness and in line with past practice,
to deny the band member request with regards to job posting at St. Anne’s school as this
posting was not posted to the general public.

Seconded by Harvey Drew
Five in Favor. Motion Carried
Assembly Date/Election Date

Moved by Shayne McDonald that MFN 2022 June Annual Assembly will be set for May 31,
2022 to June 2 th , 2022 and the preference is for an open forum with general public to be able to attend, be it further moved MFN will do an alternate plan due to COVID, the assembly will be pre-recorded session as per last year. Be it further moved the election dates will be June 6, 2022, with nominations and speeches and June 7, 2022, will be the election date for voting.

Seconded by Brad Benoit
Five in Favor. Motion Carried

Repurposing the Old Ambulance
Moved by Brad Benoit to approve that the Director of CRHSS to put forward the asking price of the old ambulance, outside of the tendering policy, for the price of $10,000 to any regional medical authorities.

Seconded by Greg Jeddore
Five in Favor. Motion Carried.

Adjournment
Moved by Brad Benoit to adjourn council meeting of February 7, 2022

Seconded by Harvey Drew
Five in Favor. Motion Carried

Approval of Agenda

Moved by Greg Jeddore to approve the council agenda for January 24, 2022, with the following additions:

1. Emergency Services
2. MOU Liquid Natural Gas
3. Band Member Update

Seconded by Frank Benoit
Five In Favor. (Shayne McDonald Absent). Motion Carried

MOU Liquid Natural Gas
Moved by Ada John to approve that Chief sign the MOU and enter talks with Pattern Energy,
LNG NL and MFN.

Seconded by Brad Benoit
Five in Favor. (Shayne McDonald Absent). Motion Carried.

Band Member Request Update
Moved by Greg Jeddore to approve the additional costs for home repairs for band members
home that exceeded the $12,000 to be allocated from the vehicle delivery fund.

Seconded by Harvey Drew
Five in Favor. (Shayne McDonald Absent). Motion Carried

Band Member Request
Moved by Ada John to deny the request from band member with regards to an outstanding
invoice and to have it waivered. Be it further moved councils’ decision is that the band member
is responsible for paying the outstanding invoice.

Seconded by Frank Benoit
Five in Favor. (Shayne McDonald Absent). Motion Carried.

Elder Band Member Request
Moved by Harvey Drew to approve the request from an Elder band members to help with home
assistance for heating equipment. Be it further moved the funds will be allocated from the
vehicle delivery fund.

Seconded by Ada John
Five in Favor. (Shayne McDonald Absent). Motion Carried.

Elder Band Member Request
Moved by Ada John to approve the Elder band members request for heating equipment up to
approximately $750 and be it further moved the funds will be allocated from the vehicle delivery fund. Be it further moved, once COVID levels decrease an inspection will be done on the pellet stove.

Seconded by Frank Benoit
Five in Favor. (Shayne McDonald Absent). Motion Carried.

Firehall Site Selection
Moved by Harvey Drew to direct the Director of Justice and Legal Affairs to draft up a BCR
with regards to the location of the new firehall and for it to be located at the Lagoon Site.

Seconded by Greg Jeddore
Five in Favor. (Shayne McDonald Absent). Motion Carried.

Budget Process for 2022-2023 Fiscal Year
Moved by Harvey Drew to approve that the Director of Finance is to continue with the budget
process as they did last year and be it further moved once the budget process is complete, the
Director of Finance will bring it forward to Chief and Council for discussion.

Seconded by Brad Benoit
Five in Favor. (Shayne McDonald Absent). Motion Carried.

Emergency Services
Moved by Brad Benoit to allow the Director of CRHSS to move the community trained
paramedic to the position of full-time paramedic and be it further moved a posting will go up to
recruit another full-time paramedic for coverage of EMR position, who is currently on education
leave until September.

Seconded by Greg Jeddore
Five in Favor. (Shayne McDonald Absent). Motion Carried.

“In-Camera” Session
Moved by Greg Jeddore to bring council meeting to “in-camera” session.

Seconded by Harvey Drew
Five in Favor. (Shayne McDonald Absent). Motion Carried

Out of “In-Camera” Session
Moved by Ada John to bring council back to regular session.

Seconded by Harvey Drew
Five in Favor. (Shayne McDonald Absent). Motion Carried.

• Discussions/Decisions captured “In-Camera”
  Nothing to report.

Mandatory Vaccination
Moved by Ada John to implement the mandatory vaccination policy with respect to individuals
currently working and have not signed their attestations by the end of day tomorrow, January 25, 2022 at 5pm. Be it further moved, they will be placed on leave without pay, as per the attestation section of the mandatory vaccine policy.

Seconded by Frank Benoit
Five in Favor. (Shayne McDonald Absent). Motion Carried.

Exemption Request
Moved by Ada John to deny band members request for an exemption to the mandatory
vaccination policy. Be it further moved; the band member does not qualify for a medical
exemption as per the policy.

Seconded by Frank Benoit.
Two in Favor. (Harvey Drew, Greg Jeddore and Brad Benoit abstains) (Chief Joe abstains due to
conflict). (Shayne McDonald Absent). Motion defeated.

Amendment to the Mandatory Vaccination Policy
Moved by Harvey Drew to amend the mandatory vaccination policy regarding exemption to
accommodate employment for band members and be it further moved once amended to be
brought forward to Chief and Council for discussion and review.

Seconded by Greg Jeddore
Three in Favor. (Ada John-No), (Frank Benoit abstains). (Chief abstains due to conflict).
(Shayne McDonald Absent). Motion defeated.

Adjournment
Moved by Brad Benoit to adjourn council meeting of January 24, 2022.

Seconded by Greg Jeddore
Five in Favor. (Shayne McDonald Absent). Motion Carried.

Approval of Agenda

Moved by Shayne McDonald to approve the Council agenda for January 10, 2022.
Seconded by Harvey Drew
Six in Favor. Motion Carried

Approval of Minutes

Moved by Shayne McDonald to approve the Council minutes of November 29, 2021.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.

“In-Camera” Session

Moved by Ada John to bring the Council meeting to “in-camera” session
Seconded by Brad Benoit
Six in Favor. Motion Carried

Out-of-Camera Session

Moved by Shayne McDonald to bring the Council meeting back to regular session.
Seconded by Greg Jeddore
Six in Favor. Motion Carried

Discussions/decisions captured in camera

Moved by Shayne McDonald to approve all of the following as it relates to Band member requests.
Seconded by Greg Jeddore
Six in Favor. Motion Carried.

1. Human Resources Director is directed in drafting a general letter to the employees, which makes returning employees aware of the mandatory vaccination policy and medical exemptions. The Tourism, Culture and Recreation Manager will reach out to the band member with appropriate policies.
2. Band member’s request has been denied working from home. The band member has been redirected to employment services to find a mutually agreed upon placement.
3. Band member has been granted the ability to work from home for the 2021 to 2022 work term, up to 420 hours. The hours from the 2020-2021 work term shall be set up as a receivable for the hours that was advanced to the band member.

Cable Station Building

Moved by Shayne McDonald to approve the allocation of the Cable Station to the Department of Natural Resources. Be it further moved, if within a reasonable time the Natural Resources Department does not utilize the cable station as per its intended plan, the building will be reverted back to TEDD.

Seconded by Harvey Drew
Six in Favor. Motion Carried

COVID-19 Days

Moved by Shayne McDonald to approve the COVID-19 leave days which will provide up to an additional five days for full time workers or prorated for seasonal works, to allow for testing. Employees who can work from home may elect to do so without using personal time. Should an individual test positive and to allow them to be paid for a period of up to ten days to allow for recovery. The funds will allow for the employee to be off and can be paid for, first out of the departmental budgets if they are able to sustain such costs for salary or from COVID-19 monies allocated from the Federal Government. Additional costs of callback and coverage can cause a potential deficient on a case-by-case basis.

Seconded by Brad Benoit
Six in Favor. Motion Carried.

Approved Minutes via mail

Moved by Harvey Drew to approve that MFN may resume practice by forwarding approved Council minutes via mail to each household.

Seconded by Greg Jeddore
Six in Favor. Motion Carried.

Adjournment

Moved by Harvey Drew to adjourn council meeting for January 10, 2022

Seconded by Brad Benoit
Six in Favor. Motion Carried.